POLICE ARMORED TACTICAL VEHICLE

REQUEST FOR PROPOSAL (RFP)
RFP No. 195-26
POLICE ARMORED TACTICAL VEHICLE
Purchasing Analyst of Record: Andrew Miskell, CPPB
Andrew.Miskell@ThorntonCO.gov
City Hall - 2nd Floor
Contracts and Purchasing Division
9500 Civic Center Drive
Thornton, CO 80229-4326
Main Phone: (303) 538-7325

RFP No. 195-26
Police Armored Tactical Vehicle
TABLE OF CONTENTS
A.1 SCHEDULE OF EVENTS:............................................................................................... 4
A.2 PURCHASING ANALYST OF RECORD: ....................................................................... 4
A.3 GENERAL SUMMARY OF PROCUREMENT NEEDS: .................................................. 4
B.1 CURRENT STATE: ......................................................................................................... 5
B.2 GOALS FROM THIS RFP: .............................................................................................. 5
B.3 ESTIMATED QUANTITIES: ............................................................................................ 6
B.4 SCOPE OF WORK - GENERAL CONSIDERATIONS: .................................................. 6
B.5 ESTIMATED QUANTITIES: ............................................................................................ 6
B.6 F.O.B. POINT: ................................................................................................................. 6
B.7 TITLING OF VEHICLE: ................................................................................................... 7
B.8 DELIVERY CONSIDERATIONS: .................................................................................... 7
B.9 INVOICING REQUIREMENTS: ....................................................................................... 7
B.10 PROCUREMENT CARDS PAYMENT CONDITIONS: .................................................. 7
B.11 FELONY DISQUALIFICATION: .................................................................................... 7
B.12 EMERGENCY PURCHASES: ....................................................................................... 8
B.13 VENDOR PERFORMANCE MANAGEMENT: .............................................................. 8
B.14 COOPERATIVE PURCHASING: .................................................................................. 8
C.1 INSTRUCTIONS FOR ANSWERING QUESTIONS: ....................................................... 9
C.2 PROPOSAL QUESTIONS: ............................................................................................. 9
D.1 PRICING INFORMATION: ............................................................................................ 10
D.2 BEST AND FINAL OFFER: ........................................................................................... 10
D.3 TARIFFS: ...................................................................................................................... 10
D.4 PRICING: ....................................................................................................................... 11
D.5 DISCOUNTS (FROM PUBLISHED PRICE LISTS): ...................................................... 11
D.6 PROPOSAL ITEMS: ..................................................................................................... 11
E.1 PROPOSAL POSTED LOCATIONS: ............................................................................ 12
E.2 PRE-PROPOSAL CONFERENCE: ............................................................................... 12

RFP No. 195-26
Police Armored Tactical Vehicle
E.3 PROPOSAL QUESTIONS:............................................................................................ 12
E.4 ADDENDA: .................................................................................................................... 12
E.5 SUBMISSION OF PROPOSALS: .................................................................................. 13
E.6 DOCUMENTS FOR FINAL VENDOR SUBMISSION: ................................................... 13
E.7 CONFIDENTIAL AND PROPRIETARY INFORMATION............................................... 14
E.8 LATE PROPOSAL SUBMISSIONS: ............................................................................. 15
E.9 ACCEPTANCE PERIOD: .............................................................................................. 15
E.10 EVALUATION OF PROPOSALS: ............................................................................... 15
E.11 EVALUATION CRITERIA: ........................................................................................... 16
E.12 AWARDS: .................................................................................................................... 16
E.13 AWARD LENGTH: ...................................................................................................... 16
E.14 POST AWARD PURCHASE ORDER: ........................................................................ 17
E.15 STANDARD PROPOSAL CONSIDERATIONS: ......................................................... 17
F.1 ACCEPTANCE AND ADDENDA ACKNOWLEDGEMENT FORM: .............................. 18
F.2 REFERENCES AND AUTHORIZATION AND RELEASE FORM: ................................ 19
G.1 PURCHASING MANAGER FORM: .............................................................................. 21
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RFP No. 195-26
Police Armored Tactical Vehicle
SCHEDULE, PURCHASING ANALYST OF RECORD, AND GENERAL
SUMMARY OF NEEDS
A.1 SCHEDULE OF EVENTS:
The following is a list of important items, dates, and times that pertain to this solicitation. All
times listed below are in reference to the local Thornton, Colorado time.
Solicitation Item Date Time
Proposal Issued May 19, 2026
Pre-Proposal Conference (Virtual) May 28, 2026 11:00 A.M.
Deadline to Submit Additional Questions June 10, 2026 11:00 P.M.
Response to Written Questions June 15, 2026
Proposal Due Date June 22, 2026 11:00 P.M.
A.2 PURCHASING ANALYST OF RECORD:
The Purchasing Analyst of Record for this solicitation will be the central point of contact
throughout the solicitation process. All questions and inquiries must be submitted in writing via
a direct email to the Purchasing Analyst. No communication is to be directed to any other
Thornton personnel.
The Purchasing Analyst of Record's contact information is as follows:
Name: Andrew Miskell, CPPB
Title: Purchasing Manager
Email: Andrew.Miskell@ThorntonCO.gov
A.3 GENERAL SUMMARY OF PROCUREMENT NEEDS:
The City of Thornton, CO ("Thornton") is seeking Proposals from interested firms for the
purchase of one (1) new model year cab and chassis, and body buildout for an armored tactical
vehicle for use by the Thornton Police Department.
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RFP No. 195-26
Police Armored Tactical Vehicle
CURRENT STATE, SCOPE OF WORK, AND SPECIAL CONSIDERATIONS
B.1 CURRENT STATE:
Thornton benefits from our proximity to downtown Denver, the Denver International Airport,
and the foothills of the beautiful Rocky Mountains, known to locals as the "Front Range".
Thornton is a home-rule city of almost one hundred fifty thousand plus (150,000+) citizens
located northeast of Denver in Adams County, Colorado, which includes four (4) wards.
Thornton is projected to become the 5th largest city in Colorado within the next few years, with
population growth projections exceeding two hundred forty thousand (240,000) citizens by
2065. Thornton is currently governed by an elected City Council of nine (9) members, which
includes eight (8) ward representatives and also the Mayor, and its operations are managed by
a City Manager who serves at the pleasure of the City Council.
The Thornton Police Department ("TPD") currently relies on standard patrol vehicles and
limited specialized equipment when responding to high-risk incidents. These vehicles do not
provide ballistic protection or rescue capabilities necessary for certain critical incidents, which
may expose officers, victims, and community members to increased risk during tactical
operations.
This will be the first armored tactical vehicle of this type that the TPD has sought to procure for
our own usage.
B.2 GOALS FROM THIS RFP:
Thornton's desired outcome from this RFP is to find a qualified Vendor that can meet and/or
exceed our goals as a Vendor. These goals include, but are not limited to:
1) To improve officer and civilian safety when engaging persons in a "hot" zone or other high-
risk and critical incidents.
2) To provide a protected platform for rescue, evacuation, and tactical deployment of personnel
and/or civilians.
3) To enhance the TPD's ability to respond to barricaded subjects and active threats.
4) To align the TPD's capabilities with nationwide best practices for modern law enforcement
agencies.
5) To provide a durable vehicle for the TPD that can be supported and maintained by the
Thornton Fleet Management team, with an advantageous operational lifespan.
a) This includes a procurement avenue with the awarded Vendor for replacement parts for
the body/personnel carrier.
6) To have a Vendor that can also provide warranty service, if required or requested.
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RFP No. 195-26
Police Armored Tactical Vehicle
B.3 ESTIMATED QUANTITIES:
Quantities listed are Thornton's best estimate and do not obligate Thornton to order or accept
more than Thornton's actual requirements during the period of this Agreement, as determined
by actual needs and availability of appropriated funds. It is expressly understood and agreed
that the resulting Agreement is to supply Thornton with its complete actual requirement of the
materials specified in this proposal for the Agreement period.
B.4 SCOPE OF WORK - GENERAL CONSIDERATIONS:
The main technical specifications for Thornton's needs are listed under separate cover that is
titled, "195-26 RFP Appendix No. 1 Pricing and Technical Specifications". This document
provides context to the proposing Vendors of Thornton's minimum level of specifications and
items that Thornton is desirous thereof.
Note to Proposing Vendors: Thornton will not accept separate quotes from your firm as
being a valid response to Thornton's requirement for completion of Appendix No. 1, with
regards to your proposed unit's specifications submittal. Proposing Vendors may submit a
Vendor quote as a supplemental document within their final proposal submittal.
Failure to complete and submit Appendix No.1 may result in your proposal being deemed as
non-responsive and omitted from the evaluation.
B.5 ESTIMATED QUANTITIES:
Quantities listed are Thornton's best estimate and do not obligate Thornton to order or accept
more than Thornton's actual requirements during the period of this Agreement, as determined
by actual needs and availability of appropriated funds. It is expressly understood and agreed
that the resulting Agreement is to supply Thornton with its complete actual requirement of the
materials specified in this proposal for the Agreement period.
B.6 F.O.B. POINT:
Prices quoted shall be F.O.B. Destination, with costs included in the final proposed unit pricing,
with the final completed unit delivered to the following point:
Thornton Fleet Management
1330 East 126th Avenue
Thornton, CO 80241
Attention: Thornton Fleet Manager
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RFP No. 195-26
Police Armored Tactical Vehicle
B.7 TITLING OF VEHICLE:
The awarded Vendor shall title all cab and chassis, and body materials to the following:
THORNTON, CITY OF
9500 CIVIC CENTER DRIVE
THORNTON, CO 80229
It shall be the responsibility and at the cost of the Vendor to complete all titling paperwork prior
final delivery to Thornton. All costs shall be included in the Vendor's unit pricing.
B.8 DELIVERY CONSIDERATIONS:
All deliveries shall be made between the hours of 8:00 a.m. and 4:00 p.m., Monday through
Friday, excluding holidays.
B.9 INVOICING REQUIREMENTS:
Thornton's Accounts Payable Division is the only division within Thornton that issues payments
to Vendors who have submitted invoices. Thornton only issues payments from invoices and will
not issue payments to Vendors off of quotes.
Thornton's standard payment terms are net thirty (30) Calendar Days after receipt of an invoice.
All invoices submitted shall be emailed to AP.Invoices@ThorntonCO.gov. In lieu of email,
physical copies may be submitted to City of Thornton - Accounts Payable, 9500 Civic Center
Drive, Thornton, CO 80229-4326. Invoices sent to anyone other than Accounts Payable are not
considered to be properly submitted and will not be paid until they are properly submitted.
B.10 PROCUREMENT CARDS PAYMENT CONDITIONS:
The Awarded Vendor may be asked to have the capability of accepting Thornton's authorized
Procurement Card as a method of payment for small dollar replacement parts. No price changes
or additional fee(s) may be assessed when accepting the Procurement Card as a form of
payment. Vendors unable to comply with this requirement are asked to indicate such exception
on vendor letterhead. This exception will be taken into consideration during the evaluation of
the received proposals.
B.11 FELONY DISQUALIFICATION:
The vendor shall not employ, retain, hire or use any individual that has been convicted of any
felony charges as the same is defined under the laws of the State of Colorado in the performance
of the services to be rendered and materials to be provided to Thornton pursuant to this proposal
unless the vendor receives prior written permission from the Director of Support Services. The
Director may require that a fidelity bond, or such other assurance in such amount as deemed
appropriate, be provided to Thornton as a condition precedent to the grant of such permission.
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RFP No. 195-26
Police Armored Tactical Vehicle
B.12 EMERGENCY PURCHASES:
Thornton reserves the right to purchase replacement parts and components from other sources
those items which are required on an emergency basis and cannot be supplied immediately from
stock by the awarded Vendor.
B.13 VENDOR PERFORMANCE MANAGEMENT:
Thornton may administer a Vendor performance management program as part of this proposal
and resulting Vendor Commitment Statement. The purpose of this program is to create a method
for documenting and advising Thornton of exceptional performance or any problems related to
the purchased goods and services.
B.14 COOPERATIVE PURCHASING:
Thornton encourages the proper use of cooperative purchasing and reserves the right to make
results of this solicitation available to other governmental agencies seeking like equipment,
goods, or services. Other agencies using this solicitation must do so according to regulations
established by their individual organizations and accept sole responsibility for its use. The terms
and conditions of any resulting transaction shall be exclusively between the buyer and the seller.
Buyers and sellers from other municipalities and political subdivisions using this solicitation in a
cooperative or "piggy-back" fashion, agree to defend and hold harmless Thornton from any
dispute or action arising from its use.
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RFP No. 195-26
Police Armored Tactical Vehicle
PROPOSAL QUESTIONS TO PROSPECTIVE VENDOR
C.1 INSTRUCTIONS FOR ANSWERING QUESTIONS:
Your proposal's response must specifically address each of the questions/issues that are listed
within this RFP. The quality and detail of your responses, along with how closely your firm can
meet or exceed Thornton's Scope of Work expectations from Section B, will be considered in
the overall evaluation of your proposal. Proposers are encouraged to give examples and provide
comprehensive information to support your compliance on each point.
All answers provided by the awarded Vendor may be incorporated into the final award between
the Vendor and Thornton as an additional exhibit or as part of a finalized Scope of Work.
C.2 PROPOSAL QUESTIONS:
To standardize the format of all proposals for evaluation, Proposers are required to respond to
all questions in the order given and to list the item number and restate the question prior to
giving their answer. Failure to comply with this requirement may result in your proposal being
declared non-responsive.
Thornton has provided the proposal questions for proposers to answer as a Microsoft Word file
under separate cover titled "195-26 RFP Appendix No. 2 Proposal Questions".
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RFP No. 195-26
Police Armored Tactical Vehicle
PRICING AND PROPOSAL ITEMS
D.1 PRICING INFORMATION:
This section shall include a description of the proposed costs and prices. All pricing information
shall be limited solely to this section of your proposal. This section should address all
requirements set forth in Section B as well as any other items pertinent to your proposal pricing
such as additional discounts for increased quantities, service requirements, etc. The
requirements have been developed to allow Thornton to uniformly evaluate prices submitted for
the work. Accordingly, you should follow these instructions carefully and provide all data
requested in the formats specified herein and in any referenced attachments.
Any omissions in this proposal shall be identified by each Vendor and incorporated into their
proposal including any omissions for hardware, service, support, software, travel, shipping, etc.
which is necessary to the success of the project. All items must be identified as a separate line
item with pricing and included as part of this RFP, unless otherwise requested by Thornton.
Thornton will not increase any subsequent agreement or purchase order (neither dollar amount
or time) for items not included in the submitted proposal documents. Thornton reserves the right
to purchase part or the entire proposal.
D.2 BEST AND FINAL OFFER:
Thornton reserves the right after review and evaluation of Vendors, including after all interviews
and demonstrations that have been conducted, to go back to the "short list" of Vendors to
conduct a Best and Final Offer ('BAFO"). If issued, the BAFO may be included as a final pricing
evaluation tool by Thornton to aid in the award decision process.
D.3 TARIFFS:
Thornton recognizes the ever-changing geopolitical climate and how this affects the Vendor's
pricing. For the sake of convenience, all pricing submitted with this proposal shall contain all
costs, including tariffs that are in place at the time of this proposal's posting.
If during an awarded period with Thornton, the Vendor sees an increase in the steel and/or
plastic prices due to tariffs, then the awarded Vendor is to document this change and submit it
with their requested pricing updates. No requested pricing update shall be allowed more than
once in any given renewal period.
If during an awarded period with Thornton, the Vendor sees a decrease or elimination of the
tariffs that are in place at the time of this proposal's publication, then Thornton will expect the
awarded Vendor to immediately reduce their agreed upon pricing to Thornton by no less than
what the reduced/eliminated tariffs had been set at.
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