Poli House Roof and Gutter Repairs
| Agency: | City of West Haven |
|---|---|
| State: | Connecticut |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 25, 2026 |
| Due Date: | Mar 10, 2026 |
| Solicitation No: | 2026-22 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
2026-22
|
| Bid Title: |
Poli House Roof and Gutter Repairs
|
| Category: | City Bids & Solicitations |
| Status: | Open |
|
Attachment Preview
City of West Haven
Invitation to Bid (ITB) #2026-22
Poli House Roof and Gutter Repairs
PROJECT SUMMARY
The City of West Haven is soliciting sealed bids from qualified and licensed roofing contractors
to perform roof repairs at the historic Poli/Maud Hughes House, located at 686 Savin Avenue,
West Haven, Connecticut. This structure serves as the headquarters for the West Haven
Historical Society and is listed on the National Register of Historic Places. All work shall be
performed in a manner consistent with historic preservation standards.
All services shall comply with applicable Federal, State, and Local regulations, including
building codes and mechanical codes, and shall be performed by qualified personnel.
PROJECT TIMELINE
The awarded vendor is expected to complete all aspects of this project by April 30, 2026.
SUBMISSION INSTRUCTIONS
Pre-Bid Meeting Required
Pre-Bid Meeting Location
Pre-Bid Meeting Date & Time
Mandatory Walkthrough of Site YES
Site Location 686 Savin Avenue West Haven, CT
Date & Time 02/16/26 11:00AM
Information Period Closing Date and Time 02/20/2026 12:00PM
Solicitation Closing Date 02/26/2026 11:00AM
Respondents are required to submit One (1) original and three (3) copies in a sealed envelope.
must be clearly marked "ITB 2026-22 Poli House Repairs". Bids will be opened in the
Procurement office upon bid closing. Address: 3rd floor, 355 Main St West Haven, CT. They
will be opened at 11:00am on 02/26/2026. Proposals received after this time and date specified
above will be rejected. No oral, telephonic, emailed, or faxed corrections, deletions, or additions
to any response shall be accepted. The City reserves the right to reject any or all responses, and
to waive any or all formalities in connection with this request. Proposals which do not
incorporate our requested format, including quoting items as described, will not be considered.
Unless otherwise stated in the solicitation. No alternate responses will be considered unless
alternate responses are specifically requested by the City. The City reserves the right to award
multiple vendors under this solicitation.
A response to this solicitation does not permit the City to award a contract, to pay any costs
incurred in the preparation of a response to this request, or to procure the city contract for
services, supplies or equipment. The City will not award to any contractor who is not qualified
under applicable Federal, State and local laws and regulations.
Questions regarding this solicitation should be emailed to Kathy Chambers. Telephone or oral
questions will not be accepted. (kchambers@westhaven-ct.gov).
An Affirmative Action/Equal Opportunity Employer, Minority/Women's Business Enterprises are
encouraged to apply. This contract is subject to state set-aside and contract compliance
requirements. If the Affirmative Action Plan or Set Aside plan is not approved prior to the award
of the construction contract, the City of West Haven will then need to retain 2% per month of the
total contract value until the contractor has submitted an approved affirmative action plan to
CHRO and CHRO has granted approval.
INQUIRIES FOR CLARIFICATION
The city will not respond to the Respondent(s) request(s) for oral interpretation and/or
clarification of the Solicitation Specifications for any reason. The city will respond to a
Respondent(s) written request(s) for interpretation and/or clarification of the Solicitation
Specifications. Questions regarding this solicitation should be emailed to Kathy Chambers.
Telephone or oral questions will not be accepted. (kchambers@westhaven-ct.gov). The email
should be included in the subject line ITB #2026-22 Poli House Repairs. The body of the email
should contain the question or clarification. Every interpretation made to a Respondent will be in
the form of an Addendum or Question & Answer to the Solicitation Documents.
ADDENDUMS TO THIS SOLICITAION
Any Addendum(s) to this solicitation document shall become part of the solicitation.
Respondents are required to check the city website for addendum(s). Each respondent shall be
bound by such addenda whether received/viewed by the respondent.
SOLICITATION PROTEST
Any Solicitation protest must be submitted in writing. Respondents may file a written protest of
the Solicitation results with the City's Purchasing Department. Protest must be submitted via
email, kchambers@westhaven-ct.gov.
The City will acknowledge receipt of a written protest. If the Purchasing Department
representative has not acknowledged receipt of the protest by the close of business on the
following days, please contact Kathy at the above phone number listed.
CONTRACT TERM
The term of the contract will be determined by the City of West Haven – 3/12/2026
SCOPE OF SERVICES
The selected contractor shall provide all labor, materials, equipment, staging, and supervision
necessary to complete roof repair and restoration services, including but not limited to:
1. Replacement of all flat roofs with New EPDM rubber and Associated Flashings.
o Removal of existing flat roof materials
o Installation of insulation, substrate, and fully adhered EPDM roofing system
2. Selectively Repair and/or replacement Existing Copper Flashing
o Match existing profiles.
o Ensure watertight integration.
3. Selective Replacement of damaged Slate Roof Shingles
o Salvage slate tiles for reuse as much as possible.
o Replacement tiles should match existing profile in color pallet, dimension and lap
dimension.
o Secure slate using traditional fastening methods compatible with roofing
4. Integral Yankee Gutters/Downspout Repair or Replacement
o Restore functionality of gutters and downspouts to existing storm system
o Use materials consistent with original construction where feasible
CERTIFICATIONS AND LICENSES
Respondents must have a valid Connecticut business license throughout the solicitation process.
The awarded Respondent must maintain an active Connecticut business license. Failure to
reinstate an expired license within 14 days of notice may result in contract.
If the service(s) that the respondent is providing requires a license, certification, or other form of
qualification, documentation must be provided at the time of submission. It is the responsibility
of the respondent to maintain a license through the entirety of the project. Failure to maintain a
required license, certification, or other form of qualification will result in an automatic void of
the contract.
PRICING
The pricing for this application shall include all applicable costs as outlined in the bid sheet or
bid pricing document. Quantities or hours listed on the bid sheet are estimated. The estimation(s)
noted in this solicitation are approximate (estimated only for use in comparing responses); and
that the sums obtained by multiplying the Unit Prices by the estimated quantities, and the Total
of these sums, are inserted for the purpose of checking this Solicitation and for the convenience
of the respondent. The actual contract will be paid for the actual quantities ordered only.
Pricing should not include federal excise or state sales taxes. State Sales Tax is exempt under
Connecticut General State Statute Sec. 12-412. The City is also exempt from transportation taxes
when goods are consigned to the City. Tax Exemption certificates will be furnished by the
Finance Department upon satisfactory proof of delivery to the City.
METHOD OF SELECTION
This solicitation shall be awarded to the lowest responsible bidder. In determining the lowest
responsible bidder, in addition to pricing, the city shall consider The ability, capacity and skill of
the bidder, the quality, availability and adaptability of the supplies or contractual services to the
particular use required, Whether the bidder can perform the contract or provide the service
promptly or within the time specified without delay or interference, and the character, integrity,
reputation, judgment, experience and efficiency of the bidder
COMMENCMENT OF WORK-NO PURCHASE ORDER NO PAY
The City will not be responsible for payment of any work services performed or material(s)
supplied by the successful respondent; before the Contractor receives a fully executed agreement
and purchase order. Unless an emergency has been declared by the Mayor or Finance Director,
who is duly empowered to do so, and the vendor receives written authorization from this
individual to proceed. Note: Responsibility for payment shall be limited to only that work
deemed necessary by the City to alleviate the immediate emergency.
The respondent(s) awarded shall not begin any work until:
1. An executed contract is signed by the City and the awarded respondent(s)
a. In executing the Agreement, the Awardee will be required to reaffirm and restate
all representations made in its solicitation submission.
b. The failure of the Awardee to execute such Agreement, pay any taxes due, to
supply the required bonds or submit the Certificate of Insurance, (10) days after
the prescribed forms are presented for signature, or within such extended period
as the City grants based upon reasons determined sufficient by the City, shall
constitute a default and the City reserves the right to any remedies available at law
or in equity including pursuit of solicitation bond. The City may either award the
Contract to the next responsible respondent or re-advertise the solicitation.
c. Once a contract is executed the City department responsible for requesting the
work will issue Notice to Proceed.
2. A Purchase order is issued for the work
a. The PO Number must be listed on all invoices associated with the project.
BID PREFERENCE FOR LOCAL VENDORS
To this section, "city-based business" shall mean a business with a principal place of business
located within the City of West Haven. A business shall not be considered a "city-based business"
unless evidence satisfactory with the purchasing agent has been submitted with each bid
submitted by said business to establish that said business has a bona fide principal place of
business in West Haven.
Such evidence may include evidence of ownership of or a long-term lease of the real estate from
which the principal place of business is operated or payment of property taxes on the personal
property of the business to be used in the performance of the solicitation. To be considered a City
Based Business you must submit satisfactory proof to the Purchasing Agent of your current City
of West Haven address. Some examples of proof include are but not limited to:
1. Proof of payment of City of West Haven Real Estate tax bill(s)
2. A current, long-term lease in the City of West Haven
3. Proof of payment of City of West Haven Personal Property tax bill(s) The Local
Preference ordinance can be found in Section 42-8 [Award of Contract], B2 “Bid preference for
local vendors.”. Please review for further details.
CHRO LANGUAGE
For contracts valued at over $50,000, state law requires the contractor, general contractor, or
construction manager at risk to set a goal of twenty-five per cent (25%) of the state-funded
portion of the contract for award to eligible subcontractors holding the current small business
enterprise (SBE) certification from the DAS under the provisions of C.G.S. 4a-60g. Of the
portion of contracts set aside for SBE’s, a goal of twenty-five percent (25%) (or 6.25% of the
value of the entire contract funded by the state) must be set aside for awards to eligible
contractors holding current minority business enterprise certification (i.e.: DAS certified
Minority (“MBE”), Women (“WBE”) and/or Disabled (“DisBE”) owned businesses). The
contractor, general contractor, construction manager at risk must make good faith efforts to
employ minority business enterprises as subcontractors and suppliers of materials on such
projects.
An Affirmative Action Plan or Set Aside plan must be filed within 30 days following the intent to
award notice and must be approved by the CHRO prior to the award of the construction contract.
(Note: Please contact the Contract Compliance Unit at 860-541-4709 to determine which plan is
required)
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
Sign-up for a Free Trial, Government Bid Alerts
With Free Trial, you can:
You will have a full access to bids, website, and receive daily bid report via email and web.
See Also
Roof Replacement at Glastonbury EMS Building The Town of Glastonbury is requesting proposals
State Government of Connecticut
Bid Due: 6/04/2026
Invitation to Bid for Construction Services Troop H Maintenance Facility Repairs 100R Washington
State Government of Connecticut
Bid Due: 7/07/2026
Advancing Resilience Recommendations in the West Beach/Coral Sands/Pilots Point The purpose of this
State Government of Connecticut
Bid Due: 6/16/2026
Invitation to Bid for Construction Services HCC New Roof Installation 287 West Street
State Government of Connecticut
Bid Due: 6/24/2026