Pointe Furniture

C I T Y O F B A L L W I N
REQUEST FOR PROPOSAL
RFP # 2026-18 BIDS CLOSE 10 A.M. ON: April 28, 2026
This document constitutes a request for sealed proposals, including prices, from qualified individuals
and businesses to furnish those services and/or items as described herein. All prices are to be
quoted as F.O.B. destination.
The City of Ballwin seeks bids from qualified vendors for Replacement of The Pointe at Ballwin
Commons Lobby Furniture in the City of Ballwin, Missouri. Proposals must be mailed or
hand-carried to the The Pointe at Ballwin Commons, #1 Ballwin Commons Circle, Ballwin, MO
63021. Bids are to be clearly marked "Request for Proposal RFP # 2026-18 Pointe Lobby
Furniture, Attention -Matt Struemph"
The offeror hereby agrees to provide the services and/or items, at the prices quoted, pursuant to the
instructions and general conditions of bidding as stated, and further agrees that when this document
is countersigned by an authorized official of the City of Ballwin, Missouri, a binding contract, as
defined herein, shall exist between the offeror and the City of Ballwin.
Offeror's Offeror's
Signature_________________________________Printed_________________________________
Company Name _______________________________ Date ________________
Mailing Address _______________________________ Telephone____________
City, State, Zip __________________________________
NOTICE OF AWARD: This proposal is accepted by the City of Ballwin.
___________________________________________ _______________________________
City Administrator Date

CITY OF BALLWIN
OFFICE OF CITY ADMINISTRATOR
REQUEST FOR PROPOSAL - ANNOUNCEMENT
Sealed bids, subject to the "Instructions and General Conditions of Bidding" listed below and any
special conditions set forth herein, will be received at the The Pointe at Ballwin Commons, #1
Ballwin Commons Circle, Ballwin, MO 63021 until 10:00 A.M. on the date listed on Page 1.
The right is reserved to accept or reject all or any part of the bid, to waive technicalities and to
accept the offer the City Administrator considers the most advantageous to the City of Ballwin.
INSTRUCTIONS AND GENERAL CONDITIONS OF BIDDING
1. Bidders must use the bid forms provided for this purpose in submitting bids, must return the
announcement and bid sheets comprising this bid, give unit price, extend totals, and sign
the bid. Bidders must identify the bid number and date opening on the front of the sealed
envelope. If you do not care to bid, please return bid sheet(s) and note your reason.
2. Identify the item you will furnish by brand or manufacturer's name and catalog numbers.
Also furnish specifications and descriptive literature.
3. Whenever products or materials of any particular producer or manufacturer are mentioned
in our specifications, such product or material mentioned is intended to be descriptive of
type or quality and not restrictive to those mentioned.
4. Alternate bids may be submitted, and if deemed advantageous to the City, they will be
evaluated and considered. The City is under no obligation to consider or accept an
alternate bid and reserves the right to reject any and all such bids. Alternate bids may be
made in addition to responding to the terms and conditions of the solicitation or as the only
response to the solicitation. Alternatives must be clearly marked and identified.
5. Do not include Federal Excise Tax or Sales and Use Taxes in bid price, as the City is
exempt from them by law. Federal tax exemption certificate will be furnished upon request.
6. The delivery date(s) or when work will start shall be stated in definite terms, as they will be
taken into consideration in making the award.
7. Late proposals will not be received for consideration. Any proposal received after the exact
proposal closing date and time will not be opened and will not be evaluated regardless of
the reason or mitigating circumstances. No fax proposals will be accepted.
8. The City of Ballwin reserves the right to cancel all or any part of orders if delivery is
not made or work is not started as guaranteed. In the case of delay, the Vendor or
Contractor must notify Matt Struemph.

INSTRUCTIONS AND GENERAL CONDITIONS OF BIDDING
(Continued)
9. In case of default by the bidder or contractor, the City of Ballwin will procure the
articles or services from other sources and hold the bidder or contractor responsible
for any excess cost occasioned thereby.
10. Failure to deliver as guaranteed shall disqualify bidder from future bidding.
11. Prices must be stated in units of quantity specified, and must be firm. Bids qualified
by escalator clauses may not be considered.
12. Partial payment for delivered items or quantities of a bid may be made by the City of
Ballwin except in the case of "Lump Sum" bids. In the latter case, only one payment
will be made in the amount of the lump sum price, with any cash discount quoted
after all the materials, supplies, or equipment have been fully delivered to the
satisfaction of the Head of the Department to which the items were furnished.
13. Failure to comply with any of the above instructions and general conditions of bidding
will disqualify the bidder.
14. The City of Ballwin expressly denies responsibility for our ownership of any item
purchased until the same is delivered to the City and is accepted by the Purchasing
Agent.
15. Any questions regarding the bid should be directed to: Matt Struemph,
Recreation Manager at 636-227-8950.

PRICE EXTENSION SHEET
Item Qty Unit Cost
Lounge Chair 9 $____________________
Model: SitOnIt-Composium Sharp Chair
Specifications to include, but not limited to:
Dimensions: 34"H x 31"W x 28"D/Seat Depth 19.5"
Fabric Pattern/Color: TBD
Fabric Style: Breathable and Bleach-Cleanable
Wood Footings and Arm Caps
OR
Alternate (any alternate must include pictures of item)-_________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Lounge Sofa (3-cushion) 1 $____________________
Model: SitOnIt-Composium Sharp Sofa
Specifications to include, but not limited to:
Dimensions: 34"H x 28"D/Seat Depth 19.5"
Fabric Pattern/Color: TBD
Fabric Style: Breathable and Bleach-Cleanable
Wood Footings and Arm Caps-Finish TBD
OR
Alternate(all alternates must include pictures of items)-_________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________

Lounge Sofa (2-cushion) 1 $____________________
Model: SitOnIt-Composium Sharp Settee
Specifications to include, but not limited to:
Dimensions: 34"H x 28"D/Seat Depth 19.5"
Fabric Pattern/Color: TBD
Fabric Style: Breathable and Bleach-Cleanable
Wood Footings and Arm Caps-Finish TBD
OR
Alternate(all alternates must include pictures of items)-_________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
SitOnIt-Pasea (Level 2) Configuration 2 $____________________
Model: Varied
Specifications to include, but not limited to:
Dimensions: 31.5"H x Width Varies x 27"D/Seat Depth 17.9"
Fabric Pattern/Color: TBD
Fabric Style: Breathable and Bleach-Cleanable
Configuration #1: 5-Piece Lounge Sectional (1-Single Seat, 2-1.5 Seats, 1-Right-Angled
Bench, and 1-120 Degree Inner Seat)
Configuration #2: 5-Piece Lounge Sectional (1-Single Seat, 2-1.5 Seats, 1-Left-Angled
Bench, and 1-120 Degree Inner Seat)
Multiple Configuration Options, No Power Option
OR
Alternate(all alternates must include pictures of items)-_________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________

Round Lounge Table 2 $____________________
Model: SitOnIt-Pasea Large Round Table
Specifications to include, but not limited to:
Dimensions: 40"L x 40"W x 13.3"H
Fabric Pattern/Color: TBD
Fabric Style: Breathable and Bleach-Cleanable
Laminate Top: Color TBD
No Power Option
OR
Alternate(all alternates must include pictures of items)-_________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
Square Lounge Table 1 $____________________
Model: SitOnIt-Pasea Mini Square Table
Specifications to include, but not limited to:
Dimensions: 27"L x 27"W x 13.3"H
Fabric Pattern/Color: TBD
Fabric Style: Breathable and Bleach-Cleanable
Laminate Top: Color TBD
No Power Option
OR
Alternate(all alternates must include pictures of items)-_________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________