Plumbing Systems Maintenance

Delgado Community College
Purchasing Department
501 City Park Avenue, Bldg. 37
New Orleans, Louisiana 70119
(504) 762-3027
Invitation to Bid
Bid Name:
40006-132 - Plumbing Systems Maintenance
Due by & to be opened on:
June 24th, 2026 at 2:00PM CST
Contact Person:
Tracey Sheffield
Purchasing Director
(504) 762-3029
_____________________________________________
NAME OF COMPANY
_____________________________________________
ADDRESS
_____________________________________________
CITY, STATE, ZIP
_____________________________________________
PHONE NUMBER FAX NUMBER EMAIL
_____________________________________________
SIGNATURE OF COMPANY REPRESENTATIVE
_____________________________________________
NAME (PRINTED) & TITLE OF COMPANY REPRESENTATIVE
** This form must be completed and submitted with your bid
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I. GENERAL INFORMATION
1. Any questions regarding this Invitation to Bid shall be in writing and shall be addressed to Tracey
Sheffield at the following address:
Delgado Community College
O'Keefe Administration Building
Purchasing Office
501 City Park Avenue, Building 37
New Orleans, La 70119
Email: tsheff@dcc.edu
Any additional information resulting from such inquiries shall be distributed to all bidders via addenda.
The College will not be responsible for any other explanation of the documents.
Sealed bids may be submitted by mail or in person. Faxed or emailed Bids not accepted. Mailed bids and
hand carried bids shall go to the address in item #1. If hand carried, do not leave on the counter
unattended. Bids are to be delivered directly to the Purchasing Office where they will be time stamped.
The bid name and number must be on the outside of the packaging, including any express mail
packaging. Please note that express mail or USPS carriers may not deliver directly to 501 City Park
Avenue lobby or to the Purchasing Office. The bidder/proposer is solely responsible for ensuring that
its courier service provider makes inside deliveries directly in the Purchasing Office. All Bids must be
time stamped by the Purchasing Office by the due date and time regardless of delivery method.
3. Each bidder is solely responsible for the accuracy and completeness of its bid. Errors or omissions may
be grounds for rejection, or may be interpreted in favor of the College.
4. Each bidder is solely responsible for the timely delivery of its bid. Delgado Community College will not
be responsible for any delays in the delivery of bids, whether delayed in the mail, or for any reason
whatsoever.
5. Only the issue of a purchase order or a signed acceptance of a proposal constitutes acceptance on the
part of the College.
6. Assuming there is no prompt payment discount provision, payment will be made within 30 days from
receipt of products in satisfactory condition, or within 30 days from receipt of invoice, whichever is later.
7. Proposer or bidder, contractor, etc. certifies, by signing and submitting a proposal for $25,000 or
more, that their company, any subcontractors, or principals are not suspended or debarred by the
General Services Administration (GSA) in accordance with the requirements in OMB Circular A-133. (A
list of parties who have been suspended or debarred may be viewed via the internet at www.epls.gov .)
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II. INSTRUCTIONS & REQUIREMENTS FOR BIDDERS
Delgado Community College is seeking bids to provide maintenance of plumbing systems in multiple
buildings on the following Campuses:
City Park Campus West Bank Campus Maritime Center (Fire School)
615 City Park Ave 2600 General Meyer Ave 13200 Old Gentilly Road
New Orleans, LA 70119 New Orleans, LA 70114 New Orleans, LA 70129
River City Site Sidney Collier Site
709 Churchill Parkway 3727 Louisa Street
Avondale, LA 70094 New Orleans, LA 70126
** Additional locations may be added to the contract.
QUALIFICATIONS
Vendors/Contractors Bidding this contract must be commercially licensed and certified by the
Louisiana State Licensing Board for Contractors, have been in business for and have had at least
eight (8) years of commercial experience in the field of plumbing maintenance. Contractors must
have performed these services for three (3) or more, large institutional and/or commercial
facilities and shall be required to perform all work set forth in the specifications. Each vendor shall
present documentation verifying their experience as a plumbing Contractor.
Service personnel shall be qualified by training. The Vendor shall be required to provide at the
College's request proof of training of Service Personnel. A minimum of two years of field
experience is required for operators and helpers. All others must meet the industry standards for
years of experience as required for those positions.
Bidder must complete Attachment B, References Form and submit it with their bid. References
are to be from companies where work of a similar size and nature have been performed within
the last five (5) years. Bidder is required to be commercially licensed at a minimum of Category VI,
Mechanical Work in the field of plumbing. A copy of the license must be submitted with the Bid.
Bidder must also be registered, active and in good standing with the Louisiana Secretary of State
in the name of the business holding the license prior to the date & time of the Bid submittal.
PRE-BID/JOBSITE VISIT:
A non-mandatory pre-bid jobsite visit is scheduled on Wednesday, June 10, 2026 at 10:00AM CST at
the City Park Campus. Bidders are to meet in the front of Building 10 at Delgado Community College's
City Park Campus located at 615 City Park Avenue, New Orleans, LA 70119. Provisions of site
inspection are included. Although not required, it is strongly recommended that bidders attend the
jobsite visit to ascertain the scope of the work to be performed.
Everyone attending any pre-bid meeting and/or jobsite visit must follow all recommended social
distancing and safety measures while on Campus.
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ADDENDA:
Any questions arising from the specifications or the pre-bid conference must be addressed in
writing to the individual indicated in Section I, General Information, and will be answered via an
Addendum. All questions must be submitted no later than June 15, 2026 by 12:00PM CST. A final
48-hour period after the issuance of the Addendum will be granted for questions which are
directly related only to the answers provided in the Addendum.
Any interpretation, correction or change of the Bidding Documents will be made by addendum.
Interpretations, corrections or changes of the Bidding Documents made in any other manner will
not be binding, and Bidders shall not rely upon such interpretations, corrections and changes. The
Bidder must acknowledge all issued addenda in the space provided on the Bid Form. Failure to
acknowledge addenda will render the bid informal and will cause its rejection.
Bid Documents and Addenda may be downloaded from
https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=39
BID SUBMITTAL:
Bids must be sealed with the Bidder's name, license number along with the name and number of
the bid clearly written on the front of the envelope and are to be delivered to the person and
location in Section I, General Information by the date and time stated on the title page. Faxed or
emailed bids are not acceptable. If shipping via express mail, all information as listed above must be
on the outside of the shipping packaging. Bids received without this information or after the due
date and time will be automatically disqualified.
In accordance with R.S. 37:2163A, Contractors' License number in the appropriate classification(s)
must appear on the bid envelope submitted on all projects in the amount of $50,000 or more (and
$1.00 or more if hazardous materials are involved.
Bids must be submitted on the forms furnished for this purpose and must be filled out in ink or
typewritten and signed in ink. Do not erase, correct, or write over any prices or figures necessary
for this proposal. If any corrections are necessary, each must be initialed by bidder. Failure to
comply with the above requirements will cause your bid to be disqualified.
Effective August 15, 1997, in accordance with L.R.S. 39:1594 (Act 121), the person signing the bid
must be:
a) A current corporate officer, partnership member or other individual specifically authorized
to submit a bid as reflected in the appropriate records on file with the Secretary of State;
or
b) An individual authorized to bind the vendor as reflected by an accompanying corporate
resolution, certificate, or affidavit.
By signing the bid, the bidder certifies compliance with the above.
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MODIFICATION OR WITHDRAWAL OF BID:
A bid may not be modified, withdrawn, or canceled by the Bidder for a period of thirty (30)
calendar days for the period following the time and bid date designated for the receipt of bids, and
Bidder so agrees in submitting his bid, except in accordance with R.S. 39:1594,F.
Prior to the time and date designated for receipt of bids, bids submitted early may be modified or
withdrawn only by notice to Delgado Community College Purchasing Office at the place and prior
to the time designated for receipt of bids.
Withdrawn bids may be resubmitted up to the time designated for the receipt of bids provided
that they are then fully in conformance with these Instructions to Bidders.
BIDDER REPRESENTATION:
By signing and submitting a bid, Bidder acknowledges that he/she has visited the site, read and
understands the Bidding Documents and his bid is made in accordance therewith.
The Bidder is advised to carefully consider all College physical features and activities and
occupancies by faculty, staff and students, and to plan activities so as not to disrupt the normal
operations and activities of the College except as expressly permitted by the College in writing.
The Bidder shall be especially aware of existing electric, gas, water, telephone and/or other utilities
and facilities which may be in the way of or adjacent to the Work, and shall take appropriate action
to protect these utilities during the Work.
Every effort has been made to accurately show all pertinent surface and subsurface features
accurately. For self-assurance, the Bidder may examine available drawings and documents related
to College premises. Such examinations may be made only in the offices of the College Facility
Services as part of the Non-Mandatory Pre-Bid Conference.
The Bidder agrees that his/her bid is based solely upon the materials, systems and equipment
described in the Bidding Documents as advertised and as modified by addenda. The bid submitted is
not based on any verbal instructions contrary to the Bidding Documents and addenda.
INSURANCE:
Bidders are to comply with the insurance requirements as stated in Section V of the bid. The
provided indemnification form (see Attachment A) must be completed and submitted with your
bid. Failure to comply with these requirements will result in disqualification of your bid.
The successful bidder will be responsible for ensuring that Delgado receives the required insurance
certificate within (10) days after the notice of award (as per terms and conditions) in a timely manner
in order to meet the required work expectancy timeframe. No work may commence until a proper
certificate is received.
.
END OF SECTION III
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III. TERMS AND CONDITIONS
GENERAL TERMS & CONDITIONS:
* A response to a bid invitation is our only indication of your interest in college business.
Failure to respond to six (6) consecutive bid invitations may cause your name to be removed
from the bidders' list.
* Bid openings are public and are subject to any in place Executive Order, revised statute or
College protocol as it pertains to any safety or illness risks.
* No information will be given out as to opinions concerning the ultimate outcome while
consideration of the award is in progress.
* Effective September 1, 1991, in accordance with Act 1029 of the 1991 Regular Legislative
Session, Delgado Community College will not be responsible for any sales tax, either state
or local.
* Bids submitted are governed and subject to provisions of the laws of the State of Louisiana
including but not limited to L.R.S. 39:1551-1736; Purchasing Rules and Regulations;
Executive Orders; Standard Terms and Conditions; and Specifications listed in this
solicitation
* There is no minimum guarantee of work for this solicitation.
* Delgado Community College reserves the right to reject any and all bids and to waive any
informality.
* It shall be distinctly agreed and understood that the price quoted must be a firm price, and
not be subject to change at time of the shipment of goods or delivery of services.
* All shipping, handling, materials, labor or any other charges necessary to compete this job
must be included in amount bid. Items not listed but necessary for completion of the job
shall be furnished as part of the bid. Additional costs disclosed later will be at the expense
of the vendor.
* All deliveries shall be made FOB Destination to the College unless otherwise specified by the
College. All freight charges are to be included in the unit price. The College will not be
responsible for freight charges not clearly stated as a part of this bid.
* The College reserves the right to award the above items separately, grouped, or on an all-
or-none basis, and to reject any or all bids and to waive any informalities including
technicalities in specifications that preclude competition.
* The College shall have the right to reject any or all bids not accompanied by any data
required by the Bidding Documents or a bid in any way incomplete or irregular.
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* The Bid will be awarded on the basis of the lowest total cost as determined by the College.
* List of distributors: The Vendor signing the bid shall be designated as the Prime Vendor on
any contract/agreement resulting from this bid. If additional Vendors are authorized to
receive orders for items covered under this proposal, the Vendor must submit, with bid, a
list of those additional authorized distributors.
* Bidder must be a Louisiana licensed contractor who is licensed to perform the work as
outlined in the specifications. The Bidder must be fully qualified under any State or local
licensing law for Contractors in effect at the time and at the location of the work before
submitting his bid. The Contractor shall be responsible for determining that all of his Sub-
bidders or prospective Subcontractors are duly licensed in accordance with law.
* Bidder must be able to provide a project timeline if requested by Delgado Community College
* If item(s) or services bid do not fully comply with specifications, including brand and/or
product number or work, bidder must state in what respect the item(s)/services or work
deviate. Failure to note exceptions on the bid form will not relieve the successful bidder
from supplying the actual products or services requested.
CONTRACT TERM & AGREEMENT:
The term of the agreement will be from the date of award through June 30, 2027.with the
option to renew for up to two (2) twelve (12) month periods if mutually agreeable.
Contract extensions may not exceed thirty-six (36) months total.
Escalation Clause; Prior to any renewal term, the contractor may request a price increase
for that renewal term based on documented increase costs. The price increase may not be
greater than the Consumer Price Index (All Urban Consumers, Current Series) average
increase for the prior 12 months. The College reserves the right to approve or disapprove
the price increase. Increases may only be requested after the bidder has successfully
performed a minimum of (12) months of work.
The Form of Agreement between the College and Contractor for the work set forth herein
will be the issuance of a Contract.
ADDITIONAL SITES:
The College reserves the right to add or subtract sites to this contract during the course of
the agreement. For any additional sites added to the contract, work is to be performed at
the same rates terms and conditions as outlined in the Bid.
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INVOICES & PAYMENTS:
Contractor will be paid after work is satisfactorily completed and upon recommendation of
the College Representative. Invoices must be submitted within (10) business days of
completion of the work.
Payment for services shall be made to the Contractor once a month after receipt by the
College of an invoice (or invoices) by which the Bidder certifies, and the College agrees, that
all the invoiced work was performed in accordance with the specifications. Invoices will not
be paid prior to 30 days from receipt of invoice or completion of services/receipt of project.
All invoices should be submitted to the College's Office of Accounts Payable and clearly
indicate the Purchase Order Number assigned by the Delgado Purchasing Office. Invoices
must include the following:
* A clear job description
* A brief explanation of the line items used for billing
* The purchase order number
* Dates when the work was performed
* Contractor's receipts must be attached for any incidental materials used outside the
stated contract pricing.
* Service tickets must be attached or reference the service ticket number on the
invoice if the service ticket was already provided to Facilities & Planning. The
service ticket must reference who requested the work, why the work was needed,
and what work was performed.
* All work must be itemized and include a breakdown per the unit pricing per the bid
schedule. Lump sum invoices will not be processed
INSURANCE:
Vendor compliance with the attached insurance and indemnification requirements and as
specified in the Bid Specifications is mandatory. A completed copy of the indemnification
agreement (Attachment A) must be submitted with the bid. Failure to do so will result in
immediate disqualification of the bid.
Upon award, a certificate of insurance delineating Delgado Community College as the
certificate holder with all endorsements noted must be submitted to the Purchasing
Department. Certificates must be received within (10) business days from the notice of
award. Failure to provide the above timely will cause the award to be rescinded and the
Contract will be awarded to the next low Bidder
Insurance must be in effect at all times for the duration of the Contract.
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TERMINATION OF AGREEMENT:
* Termination of this agreement for cause - DCC may terminate this agreement for cause
based upon the failure of Contractor to comply with the terms and/or conditions of the
Agreement, or failure to fulfill its performance obligations pursuant to this agreement,
provided that DCC shall give the Contractor written notice specifying the Contractor's
failure. If within thirty (30) days after receipt of such notice, the Contractor shall not
have corrected such failure or, in the case of failure which cannot be corrected in thirty
(30) days, have begun in good faith to correct such failure and thereafter proceeded
diligently to complete such correction, then DCC may, at its option, place the Contractor in
default and the Agreement shall terminate on the date specified in such notice.
The Contractor may exercise any rights available to it under Louisiana law to terminate for
cause upon the failure of DCC to comply with the terms and conditions of this agreement,
provided that the Contractor shall give DCC written notice specifying the DCC's failure and a
reasonable opportunity for DCC to cure the defect.
* Termination for non-appropriation of funds - The continuance of this contract is contingent
upon the appropriation of funds to fulfill the requirements of the contract by the legislature.
If the legislature fails to appropriate sufficient monies to provide for the continuation of the
contract, or if such appropriation is reduced by the veto of the Governor or by any means
provided in the appropriations act or Title 39 of the Louisiana Revised Statutes of 1950 to
prevent the total appropriation for the year from exceeding revenues for that year, or for
any other lawful purpose, and the effect of such reduction is to provide insufficient monies
for the continuation of the contract, the contract shall terminate on the date of the
beginning of the first fiscal year for which funds are not appropriated.
* Termination for Convenience - The College may terminate the Contract at any time by
giving thirty (30) days written notice to the Contractor. The Contractor shall be entitled to
payment for work performed (monthly charges to be prorated) to the extent work has been
performed satisfactorily.
If, for any reason, the Contractor desires to terminate the Contract, he may do so upon
giving written notice of sixty (60) days to the College. Contractor shall perform all work
satisfactorily as contracted until the determined termination date
* Cancellation Conditions - In any of the following cases, the College shall have the right to
immediately cancel the contract agreement due to:
The interruption of operation in any of the contacted facilities or the College beyond its
control; failure of the Contractor to maintain a satisfactory performance bond or adequate
insurance coverage; wherever the contractor is guilty of misrepresentation; wherever the
contract agreement was obtained by fraud, collusion, conspiracy, or other unlawful means,
or the contract agreement conflicts with any statutory and constitutional provision of the
State of Louisiana or the United States. In case of default by the Contractor, the College
reserves the right to purchase any or all items or services in default on open market,
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charging the Contractor with any excessive costs. Until these excessive costs are paid to
the College, the Contractor shall not do business with the College again.
* Implementation of Termination - The Contractor shall terminate all work under the
Contract to the extent and on the date specified in the Notice of Termination or
reduction of work and until such date shall, continue to perform all work required in the
specification and be compensated for such work.
In the event of termination or reduction in the scope of work by the College, the College
shall pay the Contractor for all work satisfactorily performed up to the effective date of
termination or reduction in the scope of work, in accordance with the prices included in
Contractor's bid less all partial payments made on account prior to the effective date of
termination or reduction in the scope of work.
Upon termination as above, the Contract Administrator shall make final determination of
the amount due the Contractor for work performed.
INQUIRIES, INTERPRETATION OR CORRECTION TO BIDDING
Any questions arising from either the specifications and/or jobsite visit must be addressed
in writing and will be answered via an Addendum.
Any interpretation, correction or change of the Bidding Documents will be made by
addendum. Interpretations, corrections or changes of the Bidding Documents made in any
other manner will not be binding, and Bidders shall not rely upon such interpretations,
corrections and changes.
DISCRIMINITORY PRACTICES:
Delgado Community College of the State of Louisiana is an equal opportunity employer and
looks to its contractors, subcontractors, vendors, and suppliers to take affirmative action
to affect this commitment in its operations.
Both the College and the bidder shall abide by the requirements of Title VII of the Civil
Rights Act of 1964, and shall not discriminate against employees or applicants due to race,
color, religion, sex, handicap or national origin. Furthermore, both parties shall take
affirmative action to provide for positive posture in employing and upgrading persons
without regard to race, color, religion, sex, handicap, or national origin, and shall take
affirmative action as provided in the Vietnam Era Veteran's Readjustment Act of 1974.
Both parties shall abide by the requirements of Title VI of the Civil Rights Act of 1964 and
the Vocational Rehabilitation Act of 1974 to ensure that services are delivered without
discrimination due to race, color national origin or handicap. Both parties shall comply
with the requirements of the Americans with Disabilities Act of 1990 which bans
discrimination in employment or in delivery of services on the basis of sexual orientation.
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