Plumbing/Mechanical Inspector Rebid

TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
REQUEST FOR QUALIFICATIONS
RFQ Number: 27-19
RFQ Name: PLUMBING/MECHANICAL INSPECTOR REBID
July 22, 2026
The Town of Westerly (Town), Westerly RI, acting through its Purchasing Agent, is hereby soliciting sealed
qualifications for the above-mentioned RFQ and you are hereby invited to submit qualifications for the Scope of
Work described in this Request for Qualifications, in strict accordance with this document.
TERMS AND CONDITIONS
Proposals shall be based on the Terms and Conditions as referenced in this Request for Qualifications.
QUALIFICATIONS DUE DATE/SUBMITTING INSTRUCTIONS
QUALIFICATIONS ARE DUE and MUST BE SUBMITTED NO LATER THAN 2:00 p.m., August 12, 2026.
Envelopes containing qualifications must be sealed and addressed to the undersigned, at the Purchasing
Department, 2nd Floor office, Westerly Town Hall, 45 Broad St., Westerly, RI 02891 and must be clearly marked
with the Name and Address of Bidder, Bid Due Date and Time, and RFQ Number and Title. Bidders must include
one hard copy and a Digital copy on a Flash drive of the Bid as defined in the Instruction to Bidders.
QUESTIONS
Questions regarding this solicitation must be emailed and received by the Purchasing Agent at
ecardillo@westerlyri.gov no later than 12:00 p.m. on August 4, 2026, in a Microsoft Word attachment
with the corresponding solicitation number. Questions, if any, and responses will be posted on the
Town of Westerly website at www.westerlyri.gov as an addendum to this solicitation.
RFQ DOCUMENTS
Attachment A - Scope of Work/ Project Schedule, Page 2
Attachment B - Proposal Submission Pages 3-4
Attachment C - Instruction to Bidders Pages 5-9
APPENDIX A - Bidder Certification Page 10-14
Agreement - Westerly Standard Agreement Pages 15-22
BIDDER CERTIFICATION and DISCLOSURE FORM: Bidders must include, complete, sign and
submit a Bidder Certification Form with each bid proposal. See APPENDIX A.
This solicitation is available at www.westerlyri.gov. The Town of Westerly/Westerly Schools reserves the
right to reject any/all bids, waive any informalities in the bids received and to accept and award the bid to the
lowest qualified bid deemed most favorable to the interest of the Town/School. The Town/School does not
discriminate based on age, color, gender, national origin, race, religion, sexual orientation, or disability in
accordance with applicable laws and regulations.
Regards,
Eileen Cardillo
Purchasing Agent/Risk Manager
Town of Westerly/Westerly Public Schools
45 Broad Street, Westerly, RI 02891
Tel: (401) 348-2599
ecardillo@westerlyri.gov
CC: MD, DM
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TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
ATTACHMENT "A"
SCOPE OF WORK
The Town of Westerly, acting through its Purchasing Agent, is hereby soliciting sealed Request for Qualifications from
individuals for a Plumbing and Mechanical Inspector. Applicant shall hold both trade disciplines as described below.
Sealed RFQs are due at the Office of the Purchasing Agent, Town Hall, 45 Broad Street, Westerly, RI 02891 no later
than 2:00 p.m. on August 12, 2026, to be opened publicly.
The Town of Westerly does not discriminate on the basis of age, race, religion, national origin, color or disability in
accordance with applicable laws and regulations. Individuals requesting interpreter services for the hearing impaired
or other individuals requiring special accommodations should call 348-2500 or 596-2022 (v/tdd) 72 hours in advance
of the hearing date.
The contract for the position is for three (3) years with two (2) additional 12-month extensions, at the discretion of the
Town, contingent upon available funding. The contract is estimated to start in August 2026, upon award.
The Town is seeking Requests for Qualifications for the position description(s) outlined below.
Plumbing/Mechanical Inspector:
Position: Job Description: The Plumbing / Mechanical Inspector shall be responsible for inspections of all new
installations in all new construction, alterations, or renovations to ensure compliance with State Code. This may include
trenches, interior and exterior plumbing, heating, air conditioning and exterior equipment. Also performs inspections for
business licenses as required by State Law. Schedule agreed upon by the Inspector and the Building Official.
Qualifications and Skills: Pursuant to 23-27.3-107.1.1 of Rhode Island State Building Code, the mechanical
inspector shall have a minimum of five (5) years' experience and a valid Rhode Island master pipe fitters 1 or a journey
person contractor's license. Plumbing inspector shall have a minimum of five (5) years' experience and a valid Rhode
Island master or journeyperson plumbers' license. The ability to review plans is preferred. Must maintain an active
license(s) with the Department of Labor and Training and will need to earn 15 continuing education hours per year at
Inspector's expense.
Essential Functions: The Plumbing Mechanical Inspector shall review applications for plumbing mechanical permits
for Code Compliance on a daily basis as well as dealing with the public for questions and project related topics.
Inspections are done daily and within a maximum of 48 hours of a request. Work in conjunction with other town
departments.
Physical Demands: This position requires the ability to navigate construction sites which may contain construction
debris, rough grading, and boulders. Inclement weather including rain, snow, and ice may cause jobsites to become
muddy or slippery. The ability to climb ladders or use planks to gain access of the building may be required. Basement
crawl spaces and access holes to attics or confined spaces may need to be inspected as well.
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TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
ATTACHMENT "B"
Proposal Submission
"THIS FORM MUST BE COMPLETED AND SUBMITTED WITH BID"
RFQ NUMBER: 27-19
RFQ NAME: Plumbing/Mechanical Inspector Rebid
Proposal Submittal
A resume and cover letter addressing the above requirements with the specific position(s) indicated as well as any
copies of applicable trade cards and/or licenses and Appendix A. One copy plus a digital copy must be submitted
by 2:00 PM on August 12, 2026, in a sealed envelope marked RFQ 27-19 Plumbing/Mechanical Inspector Rebid
delivered to the Office of the Purchasing Agent, Westerly Town Hall, 45 Broad St., Westerly, RI 02891. Do not
submit pricing with your qualifications.
Complete and submit Appendix A with proposal.
Questions Response
Do you have a minimum of five (5) years' Yes_______
experience and a valid Rhode Island master No_____please explain:___________________
pipe fitters 1 or a journey person contractor's
license for a mechanical inspector?
________________________________________
Yes_______
Do you have a minimum of five (5) years' No_____please explain:___________________
experience and a valid Rhode Island
master or journeyperson plumbers' license
for a plumbing inspector. ________________________________________
Yes_______
Have you submitted copies of all required No_____please explain:___________________
licenses with your bid?
________________________________________
State Date: _____________ calendar days after notice of award.
The below stated Supplier agrees to provide all materials, equipment, supervision and all activities required to
provide a complete scope of work as defined in this Request for Qualifications, including, but not limited to,
agree to all terms and conditions, all as shown or by reference, unless as excluded below:
EXCLUSIONS:
______________________________________________________________________________________
Did you deviate from the specifications in any way: YES____ NO ____?
(If yes, you must explain below and submit a detailed description of all deviations so that your product or service
can be properly evaluated.)
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TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
__________________________________________________________________________________________________
__________________________________________________________________________________________________
_________________________________________________________________
The proposal includes all stipulations and requirements of Addendum No.
, which have been received and accepted by the undersigned.
This Request for qualifications, together with all documents, specifications, and
documents/attachments/Addendums, are included and constitute the entire proposal from the bidder. There are
no terms, conditions, or provisions, either oral or written, between the parties hereto, other than those contained
herein. The Request for Qualification supersedes all written representation, inducements, or understandings of
any kind or nature between the parties hereto, relating to the project involved herein. Payment Terms are net 30
days, for this scope of work.
Company Representative
Print Name: _________________________________
Authorized Signature: ______________________________________
______________________________________ ________________________________________
Telephone Street City State Zip
Email: ________________________________________
Date: __________
Company Name: _______________________________________________
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TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
ATTACHMENT "C"
INSTRUCTIONS TO BIDDERS
PURCHASING DEPARTMENT
1. Submission of Bids
a. Envelopes containing bids must be sealed and addressed as indicated on the Invitation to Bid and must be
marked with the name and address of bidder, date and bid due time, and name of bid, along with RFQ number.
b. The Purchasing Agent will decide when and if the specified time has arrived to open bids, and no bid received
thereafter will be considered. The Purchasing Agent reserves the right to waive any informality in the bidding
process.
c. Any bidder may withdraw his/her bid by written request at any time prior to the advertised time for opening.
Telephonic bids, amendments, or withdrawals will not be accepted.
d. Negligence on the part of the bidder in preparing the bid confers no rights for the withdrawal of the bid after it has
been opened.
e. Proposals received prior to the time of opening will be securely kept unopened. No responsibility will attach to an
officer or person for the premature opening of a proposal not properly addressed and identified.
f. Any deviation from the Specifications must be noted in writing and attached as part of the bid proposal. The
Bidder shall indicate the item or part with the deviation and indicate how the bid will deviate from Specifications.
2. Prices
Bidders shall state the proposed price in the manner as designated in the Bid Proposal Form. If there is a
discrepancy between the unit prices and the extended totals, the unit prices shall govern. In the event, there is a
discrepancy between the price written in words and written in figures, the prices written in words shall govern.
3. Terms
Cash discounts offered will be considered in determining awards. The discount period shall be computed from the
date of delivery or from the correct invoice as received by Town Treasurer, whichever date is later. The date of
delivery shall be construed to mean the date on which bid item is determined to meet the specifications and is
therefore acceptable. Discounts for a period less than thirty (30) days may not be considered. Payment terms are
net 30.
4. Qualification of Bidders
The Town/School's may make such investigations as it deems necessary to determine the ability of the bidder to
perform the work. The bidder shall furnish the town with all such information and data for the purpose as may be
requested.
5. Addenda and Interpretations
No interpretation on the meaning of the Plans, Specifications or any other Contract Document will be made to any
bidder orally. Every request for such interpretations must be in writing.
All questions pertaining to the specifications or proposal procedure should be first directed to the Purchasing Agent.
Where information from the Purchasing Agent differs from information from any other source, the information from
the Purchasing Agent prevails. The Town/School is not responsible for information obtained from any other source.
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TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
6. "Or Equal" Bidding
When the name of a manufacturer, a brand name, or manufacturer's catalogue number is issued as the bid standard
in describing an item followed by "Or Equal" this description is used to indicate quality, performance and other
essential characteristics of the article required.
If bidding on other than the make, model, brand or sample specified, but equal thereto, bidder must so state by
giving the manufacturer's name, catalogue number and any other information necessary to prove that the intended
substitution of a commodity is equal in all essential respects to the bid standard. Bidder must prove to the
satisfaction of the Town of Westerly/Westerly Public Schools or by person or persons designated by him, that his/her
designated substitute is equal to the bid standard: otherwise, his/her bid will be declared "No Bid" insofar as the
item in question is concerned.
7. Award and Contract
Unless otherwise specified, the Town of Westerly/Westerly Public Schools reserves the right to make award by item
or items, or by total, as may be in the best interest of the Town; accept a proposal based on considerations other
than costs; and waive and modify any provisions of the request for proposal.
A written award (or acceptance of Bid) mailed (or otherwise furnished) to the successful bidder followed by an
authorized Purchase Order shall, unless otherwise specified, be deemed to result in a binding contract without
further action by either party. The Bidder is responsible for all costs and expenses to develop and submit a proposal
in response to the solicitation.
8. Equal Employment Opportunity Policy Statement
For the purposes of this Policy, the term "vendor" shall mean any and all individuals, companies, corporations, and
business entities that provide goods or services to the Town of Westerly/Westerly Public Schools pursuant to any
and all relevant and appropriate Federal, State, and local purchasing rules, regulations, and procedures.
The Town of Westerly/Westerly Public Schools is committed to the general policy and principle of Equal
Employment Opportunity in terms of retaining vendors to provide the Town/Schools with goods and services
necessary for routine and emergency operations. The Town of Westerly/Westerly Public Schools will not
discriminate against vendors as entities, or individual employees thereof on any legally-recognized basis included,
but not limited to, race, age, color, religion, sex, marital status, national origin, physical or mental disability, Veteran's
status, pregnancy, sexual orientation, genetic conditions, predisposition to certain diseases, or ancestry, except
where a bona fide occupational qualification exists.
9. Standard Insurance and Indemnification Requirements (for Construction/Labor Services)
General Conditions: Within ten (10) business days of the award or notice, or prior to the start of work, whichever
comes first, the contractor will provide, pay for, and maintain in full force and affect the insurance outlined here for
coverage's at not less than the prescribed minimum limits of liability. Such coverage is to remain in force during
the life of the contract and for such additional time as may be required, and will cover the contractor's activities,
those of any and all subcontractors, or anyone directly or indirectly employed by any of them, or by anyone for
whose acts any of them may be liable.
A. Certificates of Insurance: The contractor will give the owner a certificate of insurance completed by a duly
authorized representative of their insurer certifying that at least the minimum coverage's required here are in effect
and specifying that the liability coverage's are written on an occurrence form and that the coverage's will not be
canceled, non-renewed, or materially changed by endorsement or through issuance of other policy(ies) of insurance
without thirty (30) days advance written notice to: Town of Westerly, 45 Broad Street, Westerly, Rhode Island,
02891 Attn: Purchasing Agent. Failure of the owner to demand such certificate or other evidence of full compliance
with these insurance requirements or failure of the owner to identify a deficiency from evidence provided will not be
construed as a waiver of the contractor's obligation to maintain such insurance.
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TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
B. Insurer Qualification: All insurance will be provided through companies authorized to do business in the State of
Rhode Island and considered acceptable by the owner, with an A.M. Best Rating of A-/VIII.
C. Additional Insured: To the extent commercially available at no additional cost, the policy or policies providing
insurance as required, with the exception of professional liability and workers' compensation, will defend and include
the owner and owner's architects, directors, officers, representatives, agents, and employees as additional insureds
on a primary basis for work performed under or incidental to this contract.
D. Retroactive Date and Extended Reporting Period: If any insurance required here is to be issued or renewed on a
claims-made form as opposed to the occurrence form, the retroactive date for coverage will be no later than the
commencement date of the project and will state that in the event of cancellation or nonrenewal, the discovery
period for insurance claims (tail coverage) will be at least 36 months.
E. Subcontractors' Insurance: The contractor will cause each subcontractor employed by contractor to purchase and
maintain insurance of the types specified below. When requested by the owner, the contractor will furnish copies
of certificates of insurance evidencing coverage for each subcontractor.
F. Waiver of Subrogation: The contractor will require all insurance policies in any way related to the work and secured
and maintained by the contractor to include clauses stating each underwriter will waive all rights of recovery, under
subrogation and otherwise, against owner, architect, and all tiers of contractors or consultants engaged by them.
The contractor will require of subcontractors, by appropriate written agreements, similar waivers each in favor of all
parties enumerated in this section.
G. Indemnification/Hold Harmless: The contractor shall indemnify, defend, and hold harmless the owner and, if
applicable, the engineer and their agents and employees from and against all claims, damages, losses and
expenses, including attorney's fees of counsel selected by the owner, arising out of or resulting from the
performance of the work and /or the supplying of materials, provided that any such claim, damage, loss or expense
(a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property
including the loss of use resulting therefrom, and (b) is caused in whole or in part by any negligent act or omission
of the contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose
acts any of them may be liable, regardless of whether or not they are caused in part by a party indemnified
hereunder.
II. Insurance Limits and Coverage:
A. To the extent applicable, the amounts and types of insurance will conform to the minimum terms, conditions and
coverages of Insurance Services Office (ISO) policies, forms, and endorsements.
B. If the contractor has self-insured retention's or deductibles under any of the following minimum required coverage's,
the contractor must identify on the certificate of insurance the nature and amount of such self-insured retention's or
deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured
retention's or deductibles will be the contractor's sole responsibility.
C. Commercial General Liability: The contractor will maintain commercial general liability insurance covering all
operations by or on behalf of the contractor on an occurrence basis against claims for personal injury (including
bodily injury and death) and property damage (including loss of use). Such insurance will have these minimum
limits:
Minimum Limits: $1,000,000 each occurrence
$2,000,000 each occurrence if blasting is required
$2,000,000 general aggregate with dedicated limits per project site
$2,000,000 products and completed operations aggregate
$1,000,000 personal and advertising injury
Should blasting be required, all necessary permits for the use of explosives shall be obtained by the contractor or
insured from the Fire Marshall.
Special hazards shall be covered if needed by endorsement to the Commercial Liability policy/policies as follows:
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TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
1) Property damage liability arising out of the collapse of or structural injury to any building or structure
due to excavation (including burrowing, filling or backfilling in connection therewith), tunneling, pile
driving, cofferdam work or caisson work; or to moving, shoring, underpinning, razing or demolition of
any building or structure, or removal or rebuilding of any structural support thereof.
2) Property damage liability for injury to or destruction of property arising, directly or indirectly, from
blasting or explosions however caused, other than explosions of air or steam vessels, piping under
pressure, prime movers, machinery or power transmitting equipment.
3) Property damage liability for injury to or destruction of wires, conduits, pipes, mains, sewers or other
similar property, or any apparatus in connection therewith, below the surface of the ground, arising from
and during the sue of mechanical equipment for the purpose of excavating or drilling within project
limits; injury to or destruction of property at any time resulting therefrom.
D. Automobile Liability: The contractor will maintain business auto liability coverage for liability arising out of any auto,
including owned, hired, and non-owned autos.
Minimum Limits: $1,000,000 combined single limit each accident
E. Workers' Compensation: The contractor will maintain workers' compensation and employer's liability insurance.
Waiver of subrogation in favor of the Town of Westerly shall apply.
Minimum Limits: Workers' Compensation: statutory limit
Employer's Liability: $500,000 bodily injury for each accident
$500,000 bodily injury by disease for each employee
$500,000 bodily injury disease aggregate
F. Umbrella/Excess Liability: The contractor will maintain coverage applying over the underlying Commercial General
Liability, Automobile Liability, Pollution Liability (where applicable), and Employer Liability section of the Workers
Compensation coverage. The Town of Westerly shall have the sole discretion in increasing or reducing the
Umbrella/Excess Liability coverage requirements depending on the scope and/or size of the work to be
performed by Contractor/Bidder.
Minimum Limits: $5,000,000 per occurrence/$5,000,000 annual aggregate
Coverage applies over the underlying Commercial General Liability, Automobile Liability, pollution liability (where
applicable), and Employer Liability section of the Workers Compensation Coverage.
G. Professional Liability (for consultants, engineers, and other individuals/businesses providing professional
services)
Each Claim/Wrongful Act: $1,000,000
Annual Aggregate $1,000,000
Town of Westerly/Westerly Public Schools reserves the right to amend amounts of coverage required and type of
coverage's provided based on work or service to be performed
10. Labor Regulations
The following paragraphs regarding nondiscrimination in employment shall be included and become part of these
Specifications:
A. The Contract for Work under this proposal will obligate the contractor and subcontractors not to discriminate
in employment practices and conform with Executive Order No. 11246.
B. Bidders must, if required, submit a compliance report concerning their employment practices and policies
in order to maintain their eligibility to receive award of the Contract.
C. Successful bidders must, if required, submit a list of all subcontractors who will perform Work on the Project,
and written signed statements from authorized agents of labor pools with which they will or may deal with
for employees on the Work, together with any information to the effect that such labor pools practices or
policies are in conformity with Executive Order No. 11246; that they will affirmatively cooperate in or offer
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TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
no hindrance to the recruitment, employment, and equal treatment of employment, and equal treatment of
employees seeking employment and performing Work under this Contract; or a certification as to when
such agents or labor pools have failed or refused to furnish them, prior to award of the Contract.
11. Wage Rates (for on-site construction labor services)
Attention of the bidders is particularly called to the requirements as to conditions of employment to be
observed and minimum wage rates to be paid under the Contract. In conformity with the provisions of
Chapter 13 of Title 37, General Laws, Rhode Island, 1956, as amended, the minimum wages for a day's
work paid to craftsmen, teamsters and laborers shall be not less than the customary and prevailing rate
of wages for a day's work in the locality where the work is undertaken. Such a schedule of wages has
been established on a minimum hourly basis and is in file in the office of the State Department of Labor.
See Appendix B.
12. Compliance with Instructions to Bidders
These Instructions to Bidders contain terms and conditions that will govern the preparation and
submission of a bid proposal and any contract awarded pursuant to this solicitation. Bidders must comply
with each and every requirement of these Instructions to Bidders. Any failure to comply with any
requirement may result in the determination of nonresponsive bid proposal and/or the rejection of the bid
proposal.
13. Priority of Terms and Conditions
The terms and conditions in these Instructions to Bidders supersede any and all inconsistent or conflicting
terms and conditions in any other provision of any other document in this solicitation or in the bid proposal
and govern this solicitation, the bid proposal, and any contract awarded pursuant to this solicitation.
14. Digital Copy
Bid proposals submitted in response to this solicitation are public records pursuant to the Rhode Island "Access
to Public Records Act," R. I. Gen. Laws 38-2-1 et seq. Each bid proposal must include a "digital copy" to be
available for public inspection upon the opening of bids. The digital copy must be submitted in .pdf (portable
document file) format on a read-only flash drive. The disk must include all the documents submitted in
response to the solicitation concatenated or merged into one file.
The digital copy must be separately enclosed in a protective cover clearly marked "Digital Copy" and include the
following information: (1) Solicitation Title; (2) name of bidder; (3) Solicitation Number; and (4) bid proposal
submission deadline.
The .pdf file must be named in the following manner:
Solicitation Number Bid Proposal Submission Deadline_BidderName.pdf
Bidders may redact in the pubic copy any trade secrets or commercial or financial information which is of a
privileged or confidential nature pursuant to the Access to Public Records Act. If a "hard" digital copy is furnished
at time of bid, the bidder may follow up with the disk copy before the end of the business Bid Due Date day.
15. Binding Contract
A binding contract between the Town of Westerly/Westerly Public Schools and the successful bidder will be
formed by the issuance of a Purchase Order from the Purchasing Department, and only by the issuance of a
Purchase Order, and only to the extent of available funds. The binding contract will incorporate and be subject to
the terms and conditions of the solicitation, including the Invitation to Bid, the Instructions to Bidders, the Bid
Preparation Checklist, the Request for Quote, the Bidder Certification Form, the Agreement (if applicable to this
solicitation), and the Purchase Order. The successful bidder shall be authorized to commence work only upon the
issuance of the Purchase Order and, in addition, an authorization from the department.
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TOWN OF WESTERLY/WESTERLY PUBLIC SCHOOLS
Appendix A
Bidder Certification Form
ALL OFFERS ARE SUBJECT TO THE REQUIREMENTS, PROVISIONS AND PROCEDURES CONTAINED IN THIS
CERTIFICATION FORM. Offerors are expected to read, sign and comply with all requirements. Failure to do so may be
grounds for disqualification of the offer contained herein.
Rules for Submitting Offers
This Certification Form must be attached in its entirety to the front of the offer and shall be considered an integral part of
each offer made by a vendor to enter a contract with the Town of Westerly/Westerly Public Schools. As such, submittal of
the entire Bidder Certification Form, signed by a duly authorized representative of the offeror attesting that he/she {1) has
read and agrees to comply with the requirements set forth herein and (2) to the accuracy of the information provided and
the offer extended, is a mandatory part of any contract award.
To assure that offers are considered on time, each offer must be submitted with the specific Bid/RFP/RFQ number, date
and time of opening marked in the upper left hand corner of the envelope. Each bid/offer must be submitted in separate
sealed envelopes. A complete signed (in ink) offer package must be delivered to the Town of Westerly/Westerly Public
Schools Purchasing Agent at the location indicated within the bid by the time/date specified for the opening of responses
in a sealed envelope.
Bids must be submitted' on the bid solicitation forms provided, indicating brand and part numbers of items offered, as
appropriate. Bidders must submit detailed cuts and specs on items offered as equivalent to brands requested WITH THE
OFFER. Bidders must be able to submit samples if requested.
Documents misdirected to other Town locations or which are not present in the Town of Westerly/Westerly Public Schools
Purchasing Office at the time of opening for whatever cause will be deemed to be late and will not be considered.
Postmarks shall not be considered proof of timely submission. The Town of Westerly/Westerly Public Schools reserves
the right to reject any and all proposals, to waive any informality in the proposals received and to accept the proposal
deemed to be most favorable to the best interests of the Town/Schools.
SOLICITATIONS. To assure maximum access opportunities for users, public bid/RFP solicitations shall be posted on the
website for a minimum of seven days and no amendments shall be made within the last five days before the date an offer
is due. Except when access to the website has been severely curtailed and it is determined by the Purchasing Agent that
special circumstances preclude extending a solicitation due date, requests to mail or fax hard copies of solicitations will
not be honored. When the result of an internet solicitation is unsuccessful, the Town of Westerly/Westerly Public Schools
will cancel the original solicitation and re-solicit the original offer directly from vendors.
PRICING. Offers are irrevocable for ninety (90) days from the opening date (or such other extended period set forth in the
solicitation), and may not be withdrawn, except with the express permission of the Purchasing Agent. All pricing will be
firm and fixed unless otherwise indicated. (R.I Sales Tax under the 1956 General Laws of the State of RI, 44-18-30 Para1,
as amended.) The Town of Westerly/Westerly Public Schools is exempt from Federal excise taxes and State Sales and
Use Taxes. Such taxes shall not be included in the bid price.
DELIVERY and PRODUCT QUALITY. All offers must define delivery dates for all items; if no delivery date is specified, it
is assumed that immediate delivery from stock will be made. The contractor will be responsible for delivery of materials in
first class condition. Rejected materials will be at the vendor's expense. PRICES QUOTED ARE FOB DESTINATION. No
additional shipping, handling, or fuel surcharge costs will be honored by the Town/School. Only inside delivery and set-up,
where required, will be accepted. TAILGATE DELIVERIES WILL BE REFUSED. Deliveries must consist only of new
merchandise or equipment (unless otherwise specified) and shall be made between 8:30 a.m. and 3:00 p.m., Monday
through Friday. No delivery shall become due or be acceptable without an authorized Purchase Order issued by the
Purchasing Agent.
PREVAILING WAGE, OSHA SAFETY TRAINING and APPRENTICESHIP REQUIREMENTS. Bidders must comply with
the provisions of the Rhode Island labor laws, including R.I. Gen. Laws 37-13-1 et seq. and occupational safety laws,
including R.I. Gen. Laws 28-20-1 et seq. These laws mandate for public works construction projects the payment of
prevailing wage rates, the implementation and maintenance of occupational safety standards, and for projects with a
minimum value of $1 Million, the employment of apprentices. The successful Bidder must submit certifications of
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