2026 Plumbing Maintenance Contractor RFP

REQUEST FOR PROPOSALS
Meridian Township
2026 Plumbing Maintenance Contract
Purpose
The Charter Township of Meridian is requesting proposals from Plumbing Contractors to provide routine plumbing
construction and maintenance services. Examples of typical services include, but are not limited to: replacing
internal plumbing lines or fixtures, jetting plugged or slow draining lines; replacing drain lines, replacing toilets,
replacing valves, etc.
On page 3, you will provide an inflationary percentage for each renewal year. If the contact
Tish aew Taorwdnesdh tipo myoauy, eanntde rt hinet oT oaw onnseh (i1p) eyleeacrt sc toon trreancte,w w tithhe tchoen otpraticotn, tthoe rseen ienwfl athtieo ncoanrytr apcetr fcoern utapg teos tthhraete y (o3u)
apdrdoivtiidonea iln y yeoaursr. bid will be used to adjust the pay item pricing for each annual renewal of the contract.
May 1, 2026
Please complete the following and return the signed document to: Robert MacKenzie, DPW Superintendent, Charter
T ownship of Meridian, 5151 Marsh Road, Okemos, MI 48864 by . If you have questions, please call 517-
8B5a3ck-4g6r6o2u.n d
Meridian Township Buildings and Grounds Department maintains 9 different buildings. The intent of this proposal
i s to provide the Township with the ability to perform services that are beyond the capability, purview, or labor
rPersoopuorscaesl Socf othpee Township's Public Works Department. Provide information for each line item on page 3.
The intent of this proposal and the resulting contract is to provide the Township with the ability to utilize, as-needed,
specific prices for listed pay items, and to complete plumbing work on a time and material basis.
Please provide, as a minimum, the following information in your proposal:
1. General company information, including a description of the company's quality operating system;
2. A comprehensive description of the services offered by your company;
3. Three customers references, with a preference for local governments and school districts;
4. An emergency contact name, phone number, and email;
5. Any other company information for use in evaluating the proposal; and
The Contractor may be asked for copies of invoices for
6. Provide pricing for those pay items listed on Page 3 that your company can complete.
material payments.
All material is at cost with a maximum 10% markup.
If the contract is awarded, the Contractor's Proposal will be incorporated as Exhibit "A", along with the items listed
bReiglohwts. Reserved by the Township
The Charter Township of Meridian reserves the right to reject any or all proposals, waive irregularities in submitted
proposals in the best interest of the Township, to reissue RFP's, and to request additional information. The Township
reserves the right to negotiate the terms and conditions of all or any part of the project or to accept any proposals
dDeetaedrmlininee fdo br yR tFhPe STuobwmnsishsiipo tno be in the best interest of the Township and successful completion of the project.
May 1, 2026 by 11am.
Submit a letter with all of the information as described above in the Scope, as well as all
a pplicable Pay Items below.
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Further Information
Robert MacKenzie
For further information, please contact:
DPW Superintendent
mackenzie@meridian.mi.us
W 517.853.4662 | F 517.853.4095
2100 Gaylord C. Smith Ct. | Haslett, MI 48840
Proposals may be submitted via email to mackenzie@meridian.mi.us, or a hard copy delivered to Meridian
Township, Department of Public Works, 5151 Marsh Road, Okemos, MI 48864. For hard copies, furnish the original
proposal in an envelope with the" cPoRmOpPaOnSyA nLa m- Pe launmd bthineg f oMllaoiwnitnegn parnocvei dCeodn otrna tchte" outside of the envelope:
Criteria for Selection
The following factors will be taken into consideration in the selection process:
1. Qualifications of the firm and individuals responsible for the work
2. Experience with similar projects
Oth3e.r InPfroicrem ation
1. Addenda: In the event it is necessary to revise any part of the request for quotes, addenda will be provided
to all who received the request.
2. Freedom of Information Act: Responses and contents therein may be eligible for review under the FOIA.
3. Acceptance: The contents may become an obligation if a contract results. The proposal will be incorporated
by reference into any resulting contract to the extent accepted by the Township.
4. Contract Compliance: The selected firm will comply with all relevant requirements of Meridian Township.
5. There is no expressed or implied obligation by the Township to reimburse any expenses incurred in
responding to the Request for Proposals.
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Plumbing Maintenance Contract
(Provide information for all listed items.)
*
Ge*n eral Information
Number of Service Technicians _____________
Number of Service Vehicles _____________
*
Sc*h eduled Service Calls
* Typical Response Time (2 days, 1 week, etc.) _____________
* Minimum Scheduled Service Call Charge _____________
* Scheduled Regular Hourly Rate _____________
Scheduled Overtime Hourly Rate _____________
Mileage Charge per Mile _____________
*
Em* ergency Calls
* Typical Response Time (1 hour, 4 hours, etc.) _____________
* Minimum Emergency Service Call Charge _____________
* Emergency Regular Hourly Rate _____________
Emergency Overtime Hourly Rate _____________
Mileage Charge per Mile _____________
*
In*v oicing Detail
* Short Description of Work Completed Yes ____ No ____
Number of Man hours Worked Yes ____ No ____
PleaLsiest p orfo Mvaidteer aianls i nUfsleadti onary percentage for each prospeYcetsi v_e__ _r enewaNl yoe _a__r_. If the contact is awarded to
you , and the Township elects to renew the contract, these inflationary percentages that you provide in
your bid will be used to adjust the pay item pricing for each annual renewal of the contract:
2027: _____._____%
2028: _____._____%
2029: _____._____%
(Attach additional pages to include the information requested in the Scope above [available equipment and
rates, available personnel and rates, services offered by your company, etc.].)
Date: Company Name:
By: Address:
Signature
Printed Name
T itle: Phone Number:
Email Address:
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