Play Structure Replacement - Chapin & Hayford Parks

Agency: City of Bangor
State: Maine
Type of Government: State & Local
NAICS Category:
  • 238910 - Site Preparation Contractors
Posted Date: Jul 28, 2020
Due Date: Aug 26, 2020
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Play Structure Replacement - Chapin & Hayford Parks

The City of Bangor requests proposals for furnishing, delivering, and installing playground structures at Chapin and Hayford Parks.

Due by 2:00 PM, Wednesday, August 26, 2020

General Information

Attachment #1

Attachment #2

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Request for Proposals
Play Structure Replacement
Chapin & Hayford Parks
Proposal No. P21-02
Purchasing Department
73 Harlow Street
Bangor, Maine 04401
207-992-4282
Issue Date: July 28, 2020
I. Introduction
The City of Bangor requests proposals for furnishing, delivering, and installing
playground structures at Chapin and Hayford Parks.
CHAPIN PARK: This location shall include an integrated playground system for
5-12 year olds as well as one (1) toddler swing frame to replace existing frame,
one (1) independent swing frame with two swing bays with seats as specified in
“Section VIII. General Specifications” as well as safety surfacing for the
structures. The integrated play structures and additional components are to be
located at Chapin Park between Forest Avenue and Parkview Avenue in Bangor.
HAYFORD PARK: This location shall include an integrated playground system
for 5-12 year olds as well as a structure for 2-5 year olds as well as one (1)
toddler swing frame to replace existing frame, one (1) independent swing frame
with two swing bays with seats as specified in “Section VIII. General
Specifications” as well as safety surfacing for the structures. Overall
consideration should be given to incorporating play events for users who have
mobility challenges. The integrated play structures and additional components
are to be located at Hayford Park which is on Thirteenth Street in Bangor.
All items shall be furnished, assembled, and installed in accordance with all
manufacturer’s instructions, all applicable OSHA and ADA requirements, ASTM and
CPSC Standards for public playgrounds and all specifications noted herein. The City
reserves the right to award the bid to multiple Bidders.
II. General Information
General information is available on the City’s website at the following web address:
www.bangormaine.gov/proposals. By submitting a response to this solicitation, the
Proposer accepts the responsibility for downloading, reading and bidding by the terms
and conditions set forth in the City’s “General Information for Vendors”.
Proposal No. P21-02
Page 1 of 13
Play Structure – Chapin & Hayford Parks
III. Submission
To be considered, return pages twelve (12) through fourteen (14) of this request, the
Proposal form, all information requested in Section VII. Information for Proposers, and
complete Manufacturer’s brochures, clearly marked as “Proposal No. P21-02: Play
Structure Replacement Chapin & Hayford Parks” by 2:00 PM, Wednesday, August
26, 2020, to City of Bangor, Purchasing Department, 73 Harlow Street, Bangor, Maine
04401.
Proposals may also be submitted via email by sending to: bids@bangormaine.gov. If
emailing, please reference “Proposal No. P21-02: Play Structure Replacement
Chapin & Hayford Parks” in the subject line. Proposals will be publicly opened on the
date and time stated above.
A tabulation of all proposals received will be available after 4:00 PM on the date of
opening. Proposal results may be viewed by visiting the City’s website at
www.bangormaine.gov/bidtabs.
IV.
Questions
Any questions must be directed in writing to bids@bangormaine.gov no later than 4:30
PM, Tuesday, August 11, 2020.
The City will issue a response on or before 4:30 PM, Friday, August 14, 2020. The
response will be in the form of an addendum, which will be available on the City’s
website. Notifications will be sent out at the time of release of all addendum to the
appropriate Registered Vendor List.
V. Late Proposals
It is the responsibility of the Proposer(s) to see that their Proposals have sufficient time
to be received by the Purchasing Department before the submittal deadline.
Any Proposal, portion of a Proposal, or unrequested Proposal revision received at the
City of Bangor Purchasing Department after the time and date specified, will be returned
to the Proposer unopened.
VI. Withdrawal of Proposals
No Proposer may withdraw their Proposal for a period of ninety (90) days from the date
of opening. All Proposals shall be subject to acceptance by the City during this period.
To withdraw a Proposal prior to the opening, the Proposer shall request the withdrawal
in writing. All costs associated with the withdrawal (i.e. mailing fees) will be borne by the
Proposer.
VII. Rejection
The City of Bangor reserves the right to reject any and all Proposals, to waive any
informalities or defects in Proposals or to accept a higher cost Proposal if it is deemed
Proposal No. P21-02
Page 2 of 13
Play Structure – Chapin & Hayford Parks
to be in the best interest of the City of Bangor. The City also reserves the right to
negotiate with the successful Proposer.
VI. Selection Criteria
The following criteria will be used to select the proposal deemed to provide the best
value for the City of Bangor.
a. The quality of features of the equipment proposed;
b. References and experience of others with the proposed equipment and
Proposer;
c. Any extended warranties or special features over and above the minimum
requirements; and
d. The cost of the equipment and its installation.
VII. Information for Proposers
Pages twelve (12) through fourteen (14) of this request, the Proposal form, all
information requested below, and complete Manufacturer’s brochures must be included
for Proposal to be deemed complete.
Any exception to the provisions in General Specifications must be marked in the body of
this document and itemized on a separate page titled “Exceptions”, referenced by
section number and paragraph, along with a detailed explanation of the exception.
The entire units and all equipment must be thoroughly inspected, serviced and ready for
use upon delivery. All work performed must meet established industry standards of
quality to be acceptable. Any unacceptable work must be corrected before payment is
issued.
All Federal and State taxes must be excluded from the Proposal price. A tax exemption
certificate for the City of Bangor shall be furnished to the successful Proposer upon
request.
1. The play structure systems for Chapin and Hayford Parks shall be appropriate for
ages 5-12 and will include all equipment specified in Section VIII. General
Specifications, Section A.
2. The second play structure system for Hayford Park shall be appropriate for ages
2-5 and will include all equipment specified in Section VIII. General
Specifications, Section B.
3. The play system for Chapin Park shall be installed on an area that is
approximately 60 feet by 145 feet. Photo displaying the approximate location on
the site is included as Attachment #1 for Chapin Park.
Proposal No. P21-02
Page 3 of 13
Play Structure – Chapin & Hayford Parks
4. The two play systems and any add alternates for Hayford Park will be installed
on an area that is approximately 75 feet by 150 feet. Photo displaying the
approximate location on the site is included as Attachment #2 for Hayford Park.
5. All equipment components proposed for the two (2) integrated playground
systems for 5-12 year olds must include complete manufacturers specifications
and meet all requirements of the General Specifications.
6. All equipment components proposed for the one (1) integrated playground
system for 2-5 year olds must include detailed description of the components
with complete manufacturer’s specifications, and meet the requirements of the
General Specifications as appropriate.
7. Proposals must also include furnishing, delivering, and installing an engineered
wood fiber safety surfacing. Surfacing should be appropriate for the structures
and components proposed and must cover the area required by all applicable
OSHA, ADA, CPSC and ASTM requirements and industry standards.
8. Basic equipment and attachments shall be the latest models available, fully
tested, serviced, ready to operate in accordance with the specifications and be
satisfactory to the Director of Parks and Recreation. Overall consideration should
be given to incorporating play events for users who have mobility challenges.
9. Any items not specifically mentioned in these specifications but involved in
carrying out their intent must comply with all requirements noted herein.
10. Proposers shall submit with their proposals the latest printed specifications and
illustrations as advertised by the manufacturer of the proposed product(s).
11. Complete warranty information must be included for all items.
12. A sketch for each park showing each component of the play area must be
included in the proposal.
13. A list of at least three references for similar play structures as the structure
proposed must be included with the proposal. Please list names and contact
information of individuals who are familiar with the equipment referenced.
Proposal No. P21-02
Page 4 of 13
Play Structure – Chapin & Hayford Parks
14. Proposals should be prepared by providing a straightforward, concise delineation
of the capabilities proposed to satisfy the requirements of the City.
Completeness and clarity of content are requested. All brochures, presentations
and items submitted in support of proposals will become part of the Contract.
VIII. General Specifications
Section A – The following are the components for the two (2) integrated
playground systems for 5-12 year olds.
a. COMPONENTS:
1. “S” Curve Slide
2. One (1) Spiral Slide at least 56” above grade
3. One (1) Double Poly Slide
4. Four (4) toddler swings for aforementioned swing frame, one of which
should be a toddler/adult combination swing.
5. Four(4) age 5-12 swings for aforementioned swing frame
6. Step ladder from grade to top of deck
7. Arch climber with PVC coated planks and continuous rails
8. Simulated cliff or rock climber
9. “Chimney” style climbing event
10. Transfer module
11. Curved bridge included
12. Arched bridge included
13. Fire Pole
14. Climbing Wall type event
15. One (1) balcony style panel event
16. One (1) net climber event integrated into structure
17. One (1) wavy style or similar climber
18. Panels
A. Six (6) of Proposers choice
b. ADD/ALTERNATE COMPONENTS
1. One (1) independent motion play event such as multi user see saw or
similar play event.
2. One (1) merry go round or similar circular motion play event that
incorporates mobility challenged users.
Section B – The following are the required components for the one (1) integrated
playground system for 2-5 year olds.
a. COMPONENTS:
1. At least (1) one slide
2. At least (4) four play events
3. At least (1) one simulated climbing event
Proposal No. P21-02
Page 5 of 13
Play Structure – Chapin & Hayford Parks

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