Plasterbed Road CR #34 Planning Study Letter of Interest
| Agency: | Ottawa County |
|---|---|
| State: | Ohio |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Jan 12, 2026 |
| Due Date: | Feb 13, 2026 |
| Solicitation No: | B26-01 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
B26-01
|
| Bid Title: |
Plasterbed Road CR #34 Planning Study Letter of Interest
|
| Category: | Ottawa County Engineer's Office |
| Status: | Open |
|
Attachment Preview
01-12-26 Posting Date
OTT-SFY26 MPO Planning
PID No. 122319
Ottawa County
Response Due Date: 02-13-26
Communications Restrictions
Please note the following policy concerning communication between Consultants and
Ottawa County during the announcement and selection process:
During the time period between advertisement and the announcement of final consultant
selection, communication with consultants (or their agents) shall be limited as follows:
Communications which are strictly prohibited:
Any discussions or marketing activities related to this specific project.
Allowable communications include:
Technical or scope of services questions specific to the project or LOI requirements. The
deadline for questions is February 6, 2026 at 4:00 PM EDT to Craig Miller, Deputy
Engineer, at OttawaCoEng@co.ottawa.oh.us or (419) 734-6777.
Project Description
The services include preparation of a planning study to review and analyze options to address
the recurring sinkhole and undermining issues on Plasterbed Road County Road 34 in Ottawa
County with a project length of approximately 1.02 miles. The road section involved is located
between State Road County Road 8 and Lockwood Road County Road 133. The existing road
has been subject to recurring failures due to its location over abandoned gypsum mines and
fluctuating water levels from the Sandusky Bay.
This Agreement will be implemented in Parts appropriate to the PDP Phases. The initial price
proposal and authorization will include the PLANNING STUDY. The specific scope of work and
cost proposal for succeeding PDP Phase(s) to be included in this agreement will be developed
as the current Phase(s) is completed.
Estimated Construction Cost: TBD
Prequalification Requirements
Prequalification requirements for this agreement are listed below. For all prequalification
categories other than FINANCIAL MANAGEMENT SYSTEM EVALUATION the requirement may
be met by the prime consultant or a subconsultant.
Also, please note that only individuals (not firms) are prequalified for right of way acquisition
services. In instances where prequalification for these services is required, a prequalified
individual, either employed by the prime consultant or a subconsultant, must be named in order
to meet the requirement.
For agreements that require prequalification in FINANCIAL MANAGEMENT SYSTEM
EVALUATION, the prime consultant and all subconsultants that provide engineering and
design related services must be prequalified in this category. Engineering and Design Related
Services are defined as follows:
Program management, construction management, feasibility studies, preliminary
engineering, design engineering, surveying, mapping, or architectural related services with
respect to a highway construction project subject to 23 U.S.C. 112(a) as defined in 23 U.S.C
112(b)(2)(A); and
Professional services of an architectural or engineering nature, as defined by State law
(ORC 5526), which are required to or may logically or justifiably be performed or approved
by a person licensed, registered, or certified to provide the services with respect to a
highway construction project to 23 U.S.C. 112(a) and defined in 40 U.S.C. 1102(2).
DESIGN SERVICES:
Non-Complex Roadway Design;
Complex Right of Way Plan Development;
Subsurface Utility Location Services;
Geotechnical Engineering Services;
Geotechnical Testing Laboratory;
Geotechnical Field Exploration Services;
Geotechnical Drilling Inspection Services;
ENVIRONMENTAL SERVICES:
Environmental Document Preparation - CE;
Ecological Surveys;
Waterway Permits;
Archaeological Investigations;
Regulated Materials Review;
Public Involvement - D1 and Higher Level CE;
FINANCIAL MANAGEMENT SYSTEM EVALUATION
Compliant with Federal Requirements (Prime consultant and subconsultants that
provide engineering and design related services must meet this prequalification
requirement)
Selection Subfactors
Experience in geotechnical and mine-related instability issues.
Contract Type and Payment Method
Refer to the ODOT’s Manual for Administration of Contracts for Professional Services, Volume 1:
Consultant Contract Administration, Sections 4.3.A and 4.3.B for guidance concerning the
appropriate contract type and payment method. Based on this guidance, contract type and
payment method will be determined during the scope of services and negotiation process.
Estimated Date of Authorization
It is anticipated that the selected Consultant will be authorized to proceed by May 2026
Completion Schedule
The planning study will be completed and on file with Ottawa County within six (6) months from
the date of authorization.
Suspended or Debarred Firms
Firms included on the current Federal list of firms suspended or debarred are not eligible for
selection.
Terms and Conditions
The Department’s Specifications for Consulting Services 2016 Edition will be included in all
agreements selected under this request for letters of interest.
Compliance with Title VI of the Civil Rights Act of 1964
Ottawa County, in accordance with Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C.
§§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively
ensure that any contract entered into pursuant to this advertisement, all bidders will be afforded
full and fair opportunity to submit bids in response to this invitation and will not be discriminated
against on the grounds of race, color, national origin, sex, age, disability, low-income status, or
limited English proficiency in consideration for an award.
Selection Procedures
Ottawa County will directly select a consultant based on the Letter of Interest (LoI). The
requirements for the LoI and the Programmatic Consultant Selection Rating Form that will be
used to select the consultant are shown below.
Firms interested in being considered for selection should respond by submitting three (3) copies
of the Letter of Interest to the following address by 4:00 PM on the response due date listed
above. (No electronic submissions accepted.)
Ottawa County Engineer’s Office
8247 W State Route #163
Oak Harbor, Ohio 43449
Responses received after 4:00 PM on the response due date will not be considered.
Scope of Services
The Scope of Services document is included below.
Requirements for Letters of Interest, Programmatic Selection Process
A. Instructions for Preparing and Submitting a Letter of Interest
1. Provide the information requested in the Letter of Interest Content (Item B below),
in the same order listed, in a letter signed by an officer of the firm. Do not send
additional forms, resumes, brochures, or other material.
2. Letters of Interest shall be limited to ten (10) 8½" x 11" single sided pages plus
two (2) pages for the Project Approach (Item B.5 below).
3. Please adhere to the following requirements in preparing and binding letters of
interest:
a. Please use a minimum font size of 12-point and maintain margins of 1" on
all four sides.
b. Page numbers must be centered at the bottom of each page.
c. Use 8½" x 11" paper only.
d. Bind letters of interest by stapling at the upper left hand corner only. Do
not utilize any other binding system.
e. Do not provide tabbed inserts or other features that may interfere with
machine copying.
B. Letter of Interest Content
1. List the types of services for which your firm is currently prequalified by the Ohio
Department of Transportation.
2. List significant subconsultants, their current prequalification categories and the
percentage of work to be performed by each subconsultant.
3. List the Project Manager and other key staff members, including key subconsultant
staff. Include project engineers for important disciplines and staff members that
will be responsible for the work, and the project responsibility of each.
Address the experience of the key staff members on similar projects, and the staff
qualifications relative to the selection subfactors noted.
4. Describe the capacity of your staff and their ability to perform the work in a timely
manner, relative to present workload, and the availability of the assigned staff.
5. Provide a description of your Project Approach, not to exceed two pages. Confirm
that the firm has visited the site and address your firm’s: 1) Technical approach;
2) Understanding of the project; 3) Qualifications for the project; 4) Knowledge
and experience concerning relevant ODOT and local standards, procedures and
guidance documents; 5) Innovative ideas; 6) Project specific plan for ensuring
increased quality, reduced project delivery time and reduced project costs.
Items 1 thru 4 must be included within the 10-page body of the LoI. Remaining space within the
ten (10) pages may be utilized to provide personnel resumes or additional information concerning
general qualifications.
Consultant Selection Rating Form for Programmatic Selections
Project: Plasterbed Rd (CR 34) Planning Study
PID:122319
Project Type:
District: 2
Selection Committee Members:
Firm Name:
Category
Total Value Scoring Criteria
Score
Management & Team
Project Manager
10
See Note 1, Exhibit 1
Strength/Experience of Assigned
Staff including Subconsultants
25
See Note 2, Exhibit 1
Firm's Current Workload/
Availability of Personnel
10
See Note 4, Exhibit 1
Consultant's Past Performance
30
See Note 3, Exhibit 1
Project Approach
25
Total
100
Exhibit 1 - Consultant Selection Rating Form Notes
1. The proposed project manager for each consultant shall be ranked, with the highest
ranked project manager receiving the greatest number of points, and lower ranked project
managers receiving commensurately lower scores. The rankings and scores should be
based on each project manager’s experience on similar projects and past performance for
the LPA and other agencies. The selection committee may contact ODOT and outside
agencies if necessary. Any subfactors identified should be weighed heavily in the
differential scoring.
Differential scoring should consider the relative importance of the project manager's role
in the success of a given project. The project manager’s role in a simple project may be
less important than for a complex project, and differential scoring should reflect this, with
higher differentials assigned to projects that require a larger role for the project manager.
2. The experience and strength of the assigned staff, including subconsultant staff, should
be ranked and scored as noted for Number 1 above, with higher differential scores
assigned on more difficult projects. Any subfactors identified in the project notification
should be weighed heavily in the differential scoring.
As above, other agencies may be contacted.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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