Plant Materials - Spring 2024
| Agency: | Iowa State University |
|---|---|
| State: | Iowa |
| Type of Government: | State & Local |
| Posted Date: | Feb 21, 2024 |
| Due Date: | Feb 29, 2024 |
| Solicitation No: | RFQ-1000943 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Bid Information
|
Contact Information
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RFQ-1000943
Plant Materials - Spring 2024
Issue Date: 2/20/2024
Questions Deadline: 2/23/2024 05:00 PM (CT)
Response Deadline: 2/29/2024 05:00 PM (CT)
Contact Information
Contact: Alec Johnson
Address: Procurement Services
1340 Administrative Services Building
2221 Wanda Daley Drive
Ames, IA 50011-1004
Email: alecj2@iastate.edu
Page 1 of 13 pages
Deadline: 2/29/2024 05:00 PM (CT)
RFQ-1000943
Event Information
Number:
RFQ-1000943
Title:
Plant Materials - Spring 2024
Type:
Request for Quote (Public)
Issue Date:
2/20/2024
Question Deadline: 2/23/2024 05:00 PM (CT)
Response Deadline: 2/29/2024 05:00 PM (CT)
Notes:
Iowa State University of Science and Technology (ISU) is soliciting information from
qualified contractors to provide plant materials for various areas on the ISU
Campus.
Contractors should read all materials carefully and note the due date.
Contractors must submit all questions in the "Questions" tab related to this bid
opportunity.
Bid Attachments
ISU Instructions.pdf
Download
Review the instructions for important information. REVISED APRIL 2022
ISU General Terms & Conditions.pdf
Download
Review the general terms and conditions carefully and any exceptions should be listed in the "Attributes" section.
REVISED APRIL 2022
02122024 ISU Plant Purchasing Guidelines.pdf
Download
ISU Plant Purchasing Guidelines
Page 2 of 13 pages
Deadline: 2/29/2024 05:00 PM (CT)
RFQ-1000943
Bid Attributes
1 Scope of work/specifications
Delivery
ISU is requesting a delivery window between May 29, 2024 - June 20, 2024.
Delivery hours are:
Monday through Thursday 7:30 a.m. to 2:00 p.m.
48 hour notice is required prior to delivery. Supplier will be responsible for maintaining plant materials items until
they are delivered to ISU.
Deliveries should be made to the following address.
CY Town Parking Lots - #C5 Located south of Hilton Coliseum and north of Jack Trice Stadium
1755 S.4th Street (Jack Trice Way)
Ames, Iowa 50011
ISU grounds keepers will meet the trucks to un-load.
Delivery Contact: Joel Bender (515-686-0933)
Secondary Contact: Barb Steiner (515-290-2307)
Line items
1-24 Trees
25-26 Shrubs
ISU intends to award this bid by line item so if you don't have a line item, please select 'no bid' that line.
ISU will award plant orders within 7 business days. During that 7 day review period the plant supplier must place
plant material holds on the material they quoted.
2 Pricing
Provide landed unit costs for delivery to Ames, Iowa. Landed price must include the unit item cost
including purchase price, freight, insurance, and any other costs. (Non landed pricing will not be
considered)
Read and Agreed
(Required: Check if applicable)
3 Plant Sizes/Substitutions
If you do not have the specified plant in the specified size include the size you do have. If you do not have the
specified plant in any size substitute a similar plant (where allowed). Substituting larger than specified sized
plant material will NOT count as a substitution.
If no comments are included in the notes section, ISU will assume supplier's quote exactly matches the specified
plant.
ISU Campus Landscape Architect will only approve plant substitutions in writing.
Substitutions will be evaluated by the Owner for acceptability. Substitutions will be ranked in the following manner:
1) The substitute is closest to the specified Genus species and / or has similar characteristics to the specified plant.
2) The substitute size is closest to the specified size.
Read and Agreed
(Required: Check if applicable)
Page 3 of 13 pages
Deadline: 2/29/2024 05:00 PM (CT)
RFQ-1000943
4 Minimum Order Quantity
Suppliers are allowed to specify a minimum number of trees to order to qualify for those landed prices." Please
specify any minimum order quantities that you may have to qualify for pricing.
(Required: Maximum 1000 characters allowed)
5 Payment Terms will be Net 30
Read and Understood
(Required: Check if applicable)
6 Please acknowledge that you have downloaded and read the ISU Plant Purchasing Guidelines
Acknowledged
(Required: Check if applicable)
7 Exceptions to General Terms and Conditions
Do you have any exceptions to the General Terms and Conditions (under Attachments tab)? If YES, please list
exceptions below.
Yes No
(Required: Check only one)
8 Exception to General Terms and Conditions - 1
Include page number, section and reason for exception.
Note: Exceptions taken to the RFP/RFQ documents may cause the Proposal to be rejected at the sole discretion of
University. Any terms to which Contractor does not take exception shall be binding and any subsequent objections
to those terms shall have no effect.
(Optional: Maximum 1000 characters allowed)
9 Exception to General Terms and Conditions - 2
Include page number, section and reason for exception.
Note: Exceptions taken to the RFP/RFQ documents may cause the Proposal to be rejected at the sole discretion of
University. Any terms to which Contractor does not take exception shall be binding and any subsequent objections
to those terms shall have no effect.
(Optional: Maximum 1000 characters allowed)
1 Exception to General Terms and Conditions - 3
0 Include page number, section and reason for exception.
Note: Exceptions taken to the RFP/RFQ documents may cause the Proposal to be rejected at the sole discretion of
University. Any terms to which Contractor does not take exception shall be binding and any subsequent objections
to those terms shall have no effect.
(Optional: Maximum 1000 characters allowed)
Page 4 of 13 pages
Deadline: 2/29/2024 05:00 PM (CT)
RFQ-1000943
1 Contractor Certification
1 In response to this RFP/RFQ and after carefully reviewing all instructions, scope of work/specifications, and terms in
the RRP/RFQ documents, submits this Proposal as an offer to enter into a mutually acceptable contractual
agreement with University. If this Proposal is accepted by University, Contractor agrees to provide goods and/or
furnish services in accordance with this Proposal.
Contractor certifies that: (a) this Proposal is genuine and is not made on behalf of any undisclosed person or entity;
(b) Contractor is not a “Conflict of Interest Vendor”; (c) any prices or hourly rates in the Proposal have been arrived
at independently, without consultation, communication, or agreement with any competitor for the purpose of
restricting competition; (d) any prices or hourly rates which have been provided in this Proposal have not been
knowingly disclosed by Contractor, directly or indirectly, to any competitor; (e) Contractor has not attempted to
induce any person or entity to submit or refrain from submitting a proposal for the purpose of restricting
competition; and (f) Contractor has not offered or made a gift to a University employee in violation of Iowa law.
Read and agreed
(Required: Check if applicable)
1 Confidential Information
2 Contractor identifies portions of this Proposal listed as confidential under the Iowa Open Records Law.
Yes No
(Required: Check only one)
1 Description of Confidential Information - 1
3 If YES, provide the description of the confidential information including the specific subsection of Iowa Code §22.7
that is believed to be applicable.
Note: Contractor’s name, pricing information and other financial offers must be released pursuant to Iowa
Administrative Code §681-8.1(h) and cannot be identified as confidential.
(Optional: Maximum 500 characters allowed)
1 Description of Confidential Information - 2
4 If YES, provide the description of the confidential information including the specific subsection of Iowa Code §22.7
that is believed to be applicable.
Note: Contractor’s name, pricing information and other financial offers must be released pursuant to Iowa
Administrative Code §681-8.1(h) and cannot be identified as confidential.
(Optional: Maximum 500 characters allowed)
1 Description of Confidential Information - 3
5 If YES, provide the description of the confidential information including the specific subsection of Iowa Code §22.7
that is believed to be applicable.
Note: Contractor’s name, pricing information and other financial offers must be released pursuant to Iowa
Administrative Code §681-8.1(h) and cannot be identified as confidential.
(Optional: Maximum 500 characters allowed)
Bid Lines
Page 5 of 13 pages
Deadline: 2/29/2024 05:00 PM (CT)
RFQ-1000943
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