Planning Consultant Services

Agency:	City of Peekskill
State:	New York
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services 541618 - Other Management Consulting Services
Posted Date:	Mar 13, 2024
Due Date:	Apr 12, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Title:	Planning Consultant Services
Category:	2024 Bids/RFP's
Status:	Open

Description:

The Department of Planning and Development of the City of Peekskill, New York, invites the submission of proposals for professional planning consultant services from qualified planning firms or individuals with experience in providing professional services to municipalities for planning-related work. This is an opportunity for a skilled planner(s) to contribute to an historic growing city in collaboration with the broader planning team while following a flexible work schedule.

Provide two (2) hardcopies and one USB drive of your proposal no later than 11:00 a.m. on Friday, April 12, 2024 to: Office of the City Clerk, City of Peekskill, City Hall, 840 Main Street, Peekskill, New York 10566. Proposals should be marked Planning Consultant Services. Facsimile or electronic mail submittals will not be accepted.

Publication Date/Time:

3/13/2024 11:00 AM

Closing Date/Time:

4/12/2024 11:00 AM

Contact Person:

Carol Samol
csamol@cityofpeekskill.com

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CITY OF PEEKSKILL

CITY HALL

Peekskill, New York 10566

REQUEST FOR PROPOSALS

PLANNING CONSULTANT SERVICES

RFP Issue Date: March 13, 2024

Proposal Due Date: April 12, 2024

The Department of Planning and Development of the City of Peekskill, New York, invites the submission of

proposals for professional planning consultant services from qualified planning firms or individuals with

experience in providing professional services to municipalities for planning-related work. This is an

opportunity for a skilled planner(s) to contribute to an historic growing city in collaboration with the broader

planning team while following a flexible work schedule.

I. SCOPE OF SERVICES:

1. Conduct professional plan review, New York State Environmental Quality Review (SEQR), and

application management in connection with applications for land use, site plan approval,

subdivisions, and related applications and matters brought before the Peekskill Planning

Commission (PC) and Zoning Board of Appeals (ZBA) under general consultation with Planning

Director

a. Est. 50-60 staff reports per year across the PC and ZBA

b. Requires familiarity with zoning practices and standards and ability to learn and apply Peekskill

zoning code

c. Requires knowledge of NY SEQR regulations and practices

2. Produce written reports, technical reviews, comments and recommendations with respect to PC

and ZBA applications;

3. Lead or participate in field trips with the Planning Commission and other City Officials in

connection with the review of application;

4. Render advice in connection with the planning, traffic, local zoning, and NY SEQR environmental

matters;

5. Attend and work collaboratively with the Planning Director, PC Chair, and Zoning Coordinator to

manage monthly meeting operations and public hearings of the Peekskill Planning Commission

a. Support agenda management

b. Brief PC Chair and Vice Chair prior to meetings;

6. Respond to zoning inquiries from applicants and the general public;

7. Provide additional planning services as requested by the Director of Planning; dependent upon

consultant expertise but may include

a. Structuring and implementing planning studies and research

b. Conducting zoning analysis for specific sites

c. Writing zoning text to create new or updated regulations

d. Supporting Comprehensive Plan work

e. Conduct urban design studies

f. Support public engagement;

8. On-site in-office work expected to average 12 days per month; required to participate in weekly

check-ins with the Planning Director.

II. REQUIRED CONTENT OF PROPOSALS:

1. Description of the firm and description of services of a similar type and scope;

2. Resume of the planner who will be assigned to this scope of work, as well as any assisting planners,

if applicable;

3. The assigned planners’ experiences with similar scopes of work;

4. Three client references for the firm and three for the planner to be assigned to Peekskill;

5. A one-page narrative explaining the firm’s interest in this scope of work, particular abilities, and

qualifications related to this assignment;

6. Planner’s hourly rates for planning evaluations, preparation of reports, and site inspections for the

calendar years 2024, 2025, and 2026. Provide separate fee schedules to undertake municipal work

and private applicant work.

Please note that all reimbursable expenses (travel, phone, copies, etc.) must be included in the

hourly rates.

III. AWARD CRITERIA

The City will review proposals, conduct interviews, and hire a consultant to perform the required work,

based on the following:

1. Experience and qualifications of respondent (50%)

2. Quality of proposal/interview and proposal completion (30%)

3. Financial Terms (20%)

The City of Peekskill retains the right to reject any and all submittals with or without cause. The City also

reserves the right to consider and rely upon factors other than pricing in its selection process.

IV. TERMS OF CONTRACT

Selected consultant will be required to sign a consultant services agreement which will be for an initial

term of three (3) years with an option to renew, upon mutual consent in writing, for two (2) additional

one (1) year terms.

V. PRE-PROPOSAL QUESTIONS

All questions must be submitted in writing via e-mail, no later than 4:30 pm March 26, 2024, to

csamol@cityofpeekskill.com. The City will post answers to the questions on the City’s web site no later

than 4:30 pm, April 2, 2024.

VI. ANTICIPATED SCHEDULE:

Request for proposals issued:

All questions due by email:

Responses posted on City website:

RFP responses due:

Wednesday, March 13, 2024

Tuesday, March 26, 2024

Tuesday, April 5, 2024

Friday, April 12, 2024

VII. SUBMISSION REQUIREMENTS:

Provide two (2) hardcopies and one USB drive of your proposal no later than 11:00 a.m. on Friday, April

12, 2024 to:

Office of the City Clerk

City of Peekskill

City Hall, 840 Main Street

Peekskill, New York 10566

Proposals should be marked: Planning Consultant Services

Facsimile or electronic mail submittals will not be accepted.

Information in each submittal shall be considered public information by the City of Peekskill. Any

information considered to be trade secrets, privileged or confidential should not be revealed in the

proposals. Contents of the proposals could be made public after the contract has been awarded and

executed.

Any cost incurred by the respondents in preparing or submitting a proposal or interviewing for this

project shall be the respondents’ sole responsibility.

The City of Peekskill is an equal opportunity employer and strongly encourages all firms qualified and

certified as Women/Minority Business Enterprises (W/MBE) to submit proposals. The City requires

affirmative action, and, therefore, the individual or firm will not discriminate under the agreement

against any person in accordance with federal, state and local laws and regulations.

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Planning Consultant Services

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