Placerville Jail Roof Replacement Project

Agency: El Dorado County
State: California
Type of Government: State & Local
NAICS Category:
  • 238160 - Roofing Contractors
Posted Date: Mar 8, 2019
Due Date: Apr 3, 2019
Solicitation No: 19-968-015
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Dates Number/Description Forms & Addenda etc

Due Date: 4/3/2019
New Date:
Issued: 2/22/2019

Contact: Kady Leitner
E-Mail

19-968-015
Placerville Jail Roof Replacement Project

Mandatory Pre-Bid Meeting
Date:3/6/2019
Time:1:00:00 PM

Let us know you downloaded this bid so we can alert you to any addenda

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COUNTY OF EL DORADO, CALIFORNIA
CHIEF ADMINISTRATIVE OFFICE
FACILITIES DIVISION
CONTRACT DOCUMENTS
INCLUDING
NOTICE TO BIDDERS,
PROPOSAL, CONTRACT,
AND CONDITIONS OF THE CONTRACT
FOR
COUNTY OF EL DORADO
PLACERVILLE JAIL ROOF REPLACEMENT
PROJECT
BID #19-968-015
BIDS MUST BE RECEIVED BY:
3:00 P.M. on April 3rd, 2019
PROCUREMENT & CONTRACTS
330 Fair Lane, Placerville, CA 95667
COUNTY OF EL DORADO, STATE OF CALIFORNIA
CHIEF ADMINISTRATIVE OFFICE
FACILITIES DIVISION
COUNTY OF EL DORADO
PLACERVILLE JAIL ROOF REPLACEMENT PROJECT
BID #19-968-015
TABLE OF CONTENTS
NOTICE TO BIDDERS
INSTRUCTIONS TO BIDDERS
SUPPLEMENTAL INSTRUCTIONS TO BIDDERS
PROPOSAL
DRAFT AGREEMENT FOR CONSTRUCTION SERVICES
CONTRACTOR'S GUARANTEE
PAYMENT BOND
PERFORMANCE BOND
CALIFORNIA FORM 590 - 2015 WITHHOLDING CERTIFICATE
COUNTY OF EL DORADO PAYEE DATA RECORD FORM
CERTIFICATE OF INSURANCE FORM
CONDITIONS OF THE CONTRACT
TECHNICAL SPECIFICATIONS
CONTRACT ADMINISTRATION FORMS
LIST OF EXHIBITS:
Exhibit A – Application and Certification of Payment
Exhibit B1 – Roof Plan & Site Diagram
Exhibit B2 – Expansion Joint Detail
Exhibit C – Existing Roof Details
Exhibit D – Roof HAZMAT Report
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C-1
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CF-1
COUNTY OF EL DORADO, CALIFORNIA
CHIEF ADMINISTRATIVE OFFICE
FACILITIES DIVISION
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN by the County of El Dorado, State of California, that sealed bids for work in accordance
with the Project Plans (Plans) and Contract Documents designated:
COUNTY OF EL DORADO
PLACERVILLE JAIL ROOF REPLACEMENT PROJECT
BID #19-968-015
will be received by the Chief Administrative Office, Procurement & Contracts Division, at 330 FAIR LANE,
PLACERVILLE, CALIFORNIA, until 3:00 p.m. on April 3rd, 2019, at which time and place bids will be publicly opened
and read by the Chief Administrative Office, Procurement & Contracts Division.
No Bid may be withdrawn after the time established for receiving bids or before the award and execution of the Contract,
unless the award is delayed for a period exceeding sixty (60) calendar days. Bids shall be executed in accordance with the
instructions given and on the forms provided in the bound Contract Documents furnished by the County of El Dorado, Chief
Administrative Office, Procurement & Contracts Division. The proposal shall NOT be detached from the Contract Documents.
All bids must be clearly marked on the envelope:
“COUNTY OF EL DORADO PLACERVILE JAIL REPLACEMENT PROJECT”
BID #19-968-015
TO BE OPENED AT 3:00 P.M. ON April 3rd, 2019
LOCATION/DESCRIPTION OF THE WORK: The project is located at 300 Forni Road, Placerville California in El
Dorado County. The Work to be done as shown on the Plans, generally consists of, but is not limited to:
A. The furnishing of all labor, materials and equipment for construction of replacement of the Placerville Jail Roof as
shown or required per contract documents. Bids are required for the entire work described herein.
B. The contract time shall be thirty (30) calendar days.
C. For bonding purposes the estimated project cost is approximately $750,000.00.
D. A Pre-Bid / Site Visit Meeting is scheduled for this project on March 6, 2019. ATTENDANCE AT THE PRE-BID
MEETING IS MANDATORY AND ONLY THE BIDS OF FIRMS WITH REPRESENTATIVES IN
ATTENDANCE WILL BE CONSIDERED FOR EVALUATION AND AWARD. BIDDERS OR THEIR
REPRESENTATIVES SHALL MEET AT THE PLACERVILLE JAIL AT 300 FORNI ROAD,
PLACERVILLE, CA 95667 SHARPLY AT 1:00 P.M. ANY BIDDER WHO HAS NOT SIGNED THE SIGN-
IN SHEET BY 1 P.M. WILL NOT BE ABLE TO PARTICIPATE IN THE JOB WALK AND WILL NOT BE
ABLE TO SUBMIT A BID. In order to limit the disruption to the conduct of business, the meeting date listed will be
the only opportunity for bidders to visit the site. The Bidder’s representative will be required to sign an attendance
sheet and provide the name of the firm being represented. The County will post on the Procurement & Contract’s
website such Addenda as the County in its discretion considers necessary in response to questions arising and
information presented at the Pre-Bid / Site Visit Meeting. Oral statements shall not be relied upon and will not be
binding or legally effective. Addenda issued as a result of the Pre-Bid / Site Visit Meeting shall constitute the sole and
exclusive record and statement of the results of the Pre-Bid / Site Visit Meeting.
QUESTIONS: Questions will be accepted in writing only, by email or in hard copy, until 5:00 p.m. on March 21, 2019.
Questions can be emailed to: michele.weimer@edcgov.us or delivered to: County of El Dorado, Procurement & Contracts,
330 Fair Lane, Placerville, CA 95667. Answers to questions deemed relevant and appropriate will be emailed to all eligible
bidders by 5:00 p.m. on March 27, 2019.
County of El Dorado
Placerville Jail Roof Replacement Project
Bid #19-968-015
County of El Dorado P&C
Notice to Bidders
N-1
OBTAINING OR INSPECTING CONTRACT DOCUMENTS: The Contract Documents including Plans may be
examined:
Online at http://edcapps.edcgov.us/contracts/invite.asp
At the County of El Dorado, Chief Administrative Office, Procurement & Contract Division located at 330 Fair
Lane, Placerville, California, 95667
Distributed at Pre-Bid Meeting
ONLY CONTRACT DOCUMENTS DISTRIBUTED AT THE MANDATORY PRE-BID MEETING
ON March 6th, 2019 WILL BE ACCEPTABLE FOR BID SUBMITTAL.
CONTRACTORS LICENSE CLASSIFICATION: Bidders shall be properly license to perform the Work pursuant to the
Contractors’ State License Law (Business and Professions Code Section 7000 et seq.) and shall possess a C-39 - Roofing
Contractor License and be a Certified Tremco Approved Contractor, and shall maintain a valid license and certification
through completion and acceptance of the Work, including the guarantee and acceptance period. Failure of the successful
Bidder to obtain proper adequate licensing at the time of contract award shall constitute a failure to execute the Contract and
shall result in the forfeiture of the Bidder’s security, and may result in legal penalties.
BUSINESS LICENSE: The County Business License Ordinance provides that it is unlawful for any person to furnish
supplies or services, or transact any kind of business in the unincorporated territory of El Dorado County without possessing
a County business license unless exempt under County Ordinance Code Section 5.08.070. The Bidder to whom an award is
made shall comply with all of the requirements of the County Business License Ordinance, where applicable, prior to
beginning work under this Contract and at all times during the term of this Contract.
REQUIRED LISTING OF PROPOSED SUBCONTRACTORS: Each Proposal shall have listed therein the name and
address of each subcontractor, to whom the Bidder proposes to subcontract portions of the work in an amount in excess of 1/2
of one percent of its total bid in accordance with the Subletting and Subcontracting Fair Practices Act, commencing with
Section 4100 of the Public Contract Code. The Bidder shall also describe in the Subcontractor Listing the work to be
performed by each subcontractor listed. The work to be performed by the subcontractor shall be shown by listing the
description of the work, and portion of the work to be performed by the subcontractor in the form of a percentage calculated
by dividing the work to be performed by the subcontractor by the lump sum bid price. At the time the bids are submitted all
listed subcontractors shall be properly licensed to perform their designated portion of the work. The Bidder’s attention is
invited to other provisions of the Act related to the imposition of penalties for a failure to observe its provisions by using
unauthorized subcontractors or by making unauthorized substitutions.
Pursuant to recently enacted legislation (SB 854, Stat. 2014, Chapter 28), no contractor or subcontractor may be listed on a
bid proposal for public works project (submitted on or after March 1, 2015) or awarded a contract for a public works project
(awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code
Sections 1771.1(a), 1725.5.
NONDISCRIMINATION: Attention is directed to the following Notice that is required by Chapter 5 of Division 4 of
Title 2, California Code of Regulations.
NOTICE OF REQUIREMENT FOR NONDISCRIMINATION PROGRAM
(GOVERNMENT CODE SECTION 12990)
PREVAILING WAGE REQUIREMENTS: In accordance with the provisions of California Labor Code Sections 1770 et
seq., the general prevailing rate of wages in the county in which the Work is to be done has been determined by the Director
of the California Department of Industrial Relations. These wage rates appear in the California Department of Transportation
publication entitled General Prevailing Wage Rates. Interested parties can obtain the current wage information by submitting
their requests to the Department of Industrial Relations, Division of Labor Statistics and Research, P.O. Box 420603, San
Francisco CA 94142-0603, Telephone (415) 703-4708 or by referring to the website at http://www.dir.ca.gov/dlsr/PWD. The
rates at the time of the bid advertisement date of a project will remain in effect for the life of the project in accordance with
the California Code of Regulations, as modified and effective January 27, 1997.
County of El Dorado
Placerville Jail Roof Replacement Project
Bid #19-968-015
County of El Dorado P&C
Notice to Bidders
N-2
Copies of the general prevailing rate of wages in the county in which the Work is to be done are also on file at the Chief
Administrative Office, Facilities Division, and are available upon request.
In accordance with the provisions of Labor Code 1810, eight (8) hours of labor shall constitute a legal day's work upon all
work done hereunder, and Contractor and any subcontractor employed under this Contract shall conform to and be bound by
the provisions of Labor Code Sections 1810 through 1815.
BID SECURITY: A bid security shall be provided with each bid. Bid security shall be in an amount of not less than ten
percent (10%) of the total amount bid for the Work and shall be cash, a certified check or cashier's check drawn to the order
of the County of El Dorado or a Bidder's Bond executed by a surety satisfactory to the County of El Dorado on the form
provided in the Proposal section of these Contract Documents (do not detach the form).
AWARD OF CONTRACT: The County of El Dorado reserves the right after opening bids to reject any or all bids, to
waive any irregularity in a bid, or to make award to the lowest responsive, responsible Bidder and reject all other bids, as it
may best serve the interests of the County. The Purchasing Agent will recommend the bids for award by the Board of
Supervisors.
As a condition of award, the successful Bidder will be required to submit bonds and evidence of insurance prior to execution
of the Agreement by the County. Failure to meet this requirement shall constitute abandonment of the Bid by the Bidder and
forfeiture of the Bidder’s security. Award will then be made to the next lowest responsible Bidder.
BIDDERS PROTEST PROCEDURES:
Any Bidder in the course of a competitive solicitation who is determined non-responsive or who is not being recommended
for award of a contract may Protest the solicitation award.
1. A Bidder may submit a Protest if they believe that:
a) The rating factors and/or evaluation criteria put them at an unjust disadvantage,
b) The County erred in its conclusion that the Bidder’s solicitation was non-responsive or failed to follow
procedures set forth in the solicitation document and therefore was unfairly disqualified from the solicitation
process,
c) Bidder provided the overall best value response, and that the County erred in not recommending them for award
of the contract or purchase order, or
d) County failed to follow written policy and/or procedures.
2. The Bidder must submit a formal written Protest to the Procurement & Contracts Division within five (5) working
days of the County’s notice of Intent to Award.
3. The Bidder’s Protest should provide evidence that County failed to follow procedures specified in the solicitation or
made identifiable mathematical errors or other calculation errors while evaluating the solicitation.
Protests must be filed in writing with the Procurement and Contracts Division within five (5) working days of notice of intent
to award.
PAYMENTS: Attention is directed to Article 6.2 – APPLICATIONS FOR PAYMENT of the Conditions of the Contract.
RETAINAGE FROM PAYMENTS: The Contractor may elect to receive one hundred percent (100%) of payments due
under the Contract from time to time, without retention of any portion of the payment by the County, by depositing securities
of equivalent value with the County in accordance with the provisions of Section 22300 of the Public Contract Code.
Securities eligible for deposit hereunder shall be limited to those listed in Section 16430 of the Government Code, or bank or
savings and loan certificates of deposit.
PROJECT ADMINISTRATION: All communications relative to the Contract Documents and Plans shall be directed to
Linda Silacci-Smith in the County of El Dorado Chief Administrative Office, Procurement & Contracts Division, 330 Fair
Lane, Placerville, CA 95667, telephone: (530) 621-5417. No oral responses to any questions concerning the content of the
Plans and Contract Documents will be given. All responses will be in the form of written addenda to the Plans and/or
Contract Documents.
County of El Dorado
Placerville Jail Roof Replacement Project
Bid #19-968-015
County of El Dorado P&C
Notice to Bidders
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