Pipes, Fittings, Hydrants and Valves

JOHN SAFFORD
MAYOR
JOANNE KIERNAN
COMM. OF FINANCE
BK KERAMATI
COMM. OF PUBLIC WORKS
TIM COLL
COMM. OF PUBLIC SAFETY
JESSICA TROISI
COMM. OF ACCOUNTS
City of Saratoga Springs, NY
Invitation for Bid
Pipes, Fittings, Hydrants &
Va lve s
PREPARED BY: Public Works
April, 2026
.........................................................................................................................................................
ALL BIDS SHALL BE ENCLOSED IN A SEALED ENVELOPE MARKED:
IFB #: 2026-10 - Pipes, Fittings, Hydrants & Valves
Name of Bidder: ____________________________________
IFB Opening: Tuesday May 19, 2026 at 2:00 p.m.
AND RETURN TO:
City of Saratoga Springs
Department of Accounts
474 Broadway Suite 14
Saratoga Springs, NY 12866

City of Saratoga Springs, NY IFB Opening: Tuesday May 19th, 2026 2:00 p.m.
Pipes, Fittings, Hydrants & Valves: IFB #2026-10
_____________________________________________________________________________________________________________________
NOTICE TO BIDDERS
The City of Saratoga Springs, New York, will receive sealed bids for Pipes, Fittings, Hydrants & Valves. The
sealed bid must be received in its' entirety by the City of Saratoga Springs, Office of the Commissioner of
Accounts, 474 Broadway Suite 14, Saratoga Springs, New York, 12866, by Tuesday May 19, 2026 at 2:00 p.m. at
which time they will be publicly opened and read.
Copies of the Invitation for Bid (IFB) may be obtained on the City's web page at www.saratoga-springs.org, under
"Current Bids". There is no fee for these documents.
Addenda, if any, will be issued only to those persons whose name and address are on record with the City as
having obtained a bid packet. Addenda to the bid, when issued, will be on file in the City Clerk's Office at least
five (5) days before the bid opening date. If you have obtained a bid packet through the City's web site and would
like to be on record for any Addenda please email stefanie.richards@saratoga-springs.org with your name, the
name of the bid packet obtained and email address.
Any questions regarding this Invitation for Bid should be directed to Stefanie Richards in writing at
stefanie.richards@saratoga-springs.org. All bids must be made on the official bid form or an exact copy by
reproduction thereof and enclosed in a sealed envelope. This Invitation for Bid will be awarded on an item-by-item
basis to the responsive and responsible Bidder(s) offering the lowest price for each item.
No Bidder may withdraw his/her bid within sixty (60) calendar days after the actual date of the opening
thereof. A Bidder may withdraw their bid response in writing immediately following this sixty (60) day
per New York State Finance Law 163(9)(e). The City reserves the right to reject any and all bids, to waive
any and all informalities and the right to disregard all nonconforming, non-responsive or conditional bid
documents per New York State Finance Law 163(9)(d).
INSTRUCTIONS TO BIDDERS
1. IFB DOCUMENTS:
This document includes a complete set of the IFB specifications and required documents, which are for the
convenience of Bidders and are not to be detached from the bid. Failure to submit the required documents
at the time of bid submission may disqualify the bid submission.
2. INTERPRETATION OR ADDENDUMS:
No oral interpretation will be made to any Bidder as to the meaning of the bid or any part thereof. Every
request for such an interpretation shall be made in writing to the City. Any inquiry received seven (7) or more
days prior to the date fixed for opening of bids shall be given consideration. Every interpretation made to a
Bidder shall be in the form of an Addendum to the bid, and when issued, shall be on file in the City Clerk's
Office at least five (5) days before bids are opened. All Addenda shall be emailed to each person whose
name and email address is on record with the City as having attained a bid packet or has attended a pre-bid
meeting. All such Addenda shall become part of the bid and all Bidders shall be bound by such Addenda,
whether or not received by the Bidders.
3. BIDS:
All bids shall be submitted on documents supplied by the City and shall be subject to all requirements of the
bid, including any plans, and these Instructions to Bidders. All bids shall be regular in every respect and no
interlineations, excisions or special conditions shall be made or included in the bid documents by the Bidder.
The City may consider as irregular any bid on which there is an alteration of or departure from the bid forms
hereto attached and at its' option may reject the same. Purchases by the City of Saratoga Springs are not
subject to any sales or federal excise taxes.
Page 2 of 18

City of Saratoga Springs, NY IFB Opening: Tuesday May 19th, 2026 2:00 p.m.
Pipes, Fittings, Hydrants & Valves: IFB #2026-10
_____________________________________________________________________________________________________________________
4. NON-COLLUSIVE BIDDING AND VENDOR CERTIFICATIONS:
Each Bidder submitting a bid to the City for the work contemplated by the documents on which bidding is
based shall execute and attach thereto, the Non-Collusion and Vendor Code of Conduct Affidavit on the
form herein provided, to the effect that he/she has not colluded with any other person, firm or corporation in
regard to any bid submitted.
5. CORRECTIONS:
The Bidder must initial any erasures or other changes in the bid.
6. RECEIVING BIDS:
Bids received prior to the advertised time of opening shall be securely kept, sealed. The City Clerk's Office,
whose duty it is to open them, shall decide when the specified time has arrived to open bids, and no bid
received thereafter will be considered. LATE BIDS shall be rejected. E-mail or faxed bid submissions
are not acceptable and shall not be considered.
7. OPENING OF BIDS:
At the time and place fixed for the opening of bids, the City shall cause to be opened and publicly read aloud
every bid that was received within the time set for receiving bids. Bidders and other persons properly
interested may be present, in person or by representative.
8. WITHDRAWAL OF BIDS:
Bids may be withdrawn upon written request dispatched by the Bidder in time for delivery in the normal
course of business prior to the time fixed for opening provided that written confirmation of withdrawal over the
signature of the Bidder is placed in the mail and postmarked prior to the time set for bid opening.
9. EVALUATION PROCESS:
After the bid opening, each Bidder's proposal will be screened for completeness and conformance with
requirements for bid submission as set forth under the Bidders Submittal Instructions. Written bid amounts
are the legally binding bid amount with numeric bid amounts viewed as a convenience. Proposals that do not
meet the City's requirements, as outlined in the IFB, may be deemed nonresponsive and given no further
consideration.
10. AWARD OF CONTRACT: REJECTION OF BIDS
If the contract is awarded, it shall be awarded to the responsive and responsible Bidder submitting the best
value bid complying with the conditions and qualifications of the Notice to Bidders and Instructions to Bidders.
The Bidder to whom the award is made will receive a "Notice of Award" at the earliest possible date.
The City, however, reserves the right to:
a. reject any and all bids and to waive any informality in bids received whenever bid packages are submitted
incomplete without the required attachments and/or such rejections or waivers are in the City's best
interest;
b. consider as not responsible any Bidder who does not habitually perform with their own forces at least fifty
percent (50%) of the dollar value of the work involved in the contract;
c. award the bid, in part, on the Bidder's ability to provide timely technical assistance, part(s) replacement
and service for repairs;
d. give preference to Minority Women Business Enterprise (MWBE) businesses; and/or
e. extend the contract for one (1) year up to three (3) years from expiration under the same terms and
conditions as long as the extension is agreeable to both the City and the Contractor.
Page 3 of 18

City of Saratoga Springs, NY IFB Opening: Tuesday May 19th, 2026 2:00 p.m.
Pipes, Fittings, Hydrants & Valves: IFB #2026-10
_____________________________________________________________________________________________________________________
11. EQUAL EMPLOYMENT OPPORTUNITY:
The City, state and federal government have stringent requirements for ensuring that all Bidders comply with
regulations requiring that employees and applicants for employment are not discriminated against because of
their race, color, religion, sex or national origin. Bidders will be required to abide by those requirements.
12. AMERICANS WITH DISBILITY ACT:
The Bidder agrees to comply with the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation
Act of 1973 and not discriminate on the basis of disability in the admission or access to, or treatment of
employment in its services, programs, or activities. The Bidder agrees to hold harmless and indemnify the
City from costs, including but not limited to damages, attorney's fees and staff time, in any action or
proceeding brought alleging a violation of ADA and/or Section 504 caused by the Bidder. The Bidder agrees
that accommodations will be provided upon request to allow individuals with disabilities to participate in all
services, programs and activities provided by the Bidder.
13. CIVIL RIGHTS:
The City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 USC
2000d to 2000d-4) and its regulations, hereby notifies all Bidders that it will affirmatively ensure that any
contract entered into pursuant to this advertisement will provide the opportunity for disadvantaged business
enterprises to be afforded full and fair opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, or national origin in consideration for an award.
14. SEXUAL HARRASSMENT:
Every employer in the New York State is required to adopt a sexual harassment prevention policy giving all
employees a legal right to a workplace free from sexual harassment. The City is committed to maintaining a
workplace free from sexual harassment. Per New York State law, the City has a sexual harassment
prevention policy in place. This policy applies to all employees, paid or unpaid interns and non-employees in
our workplace, regardless of immigration status.
15. COMPLIANCE:
Failure to comply with any of the above terms or any evidence of poor quality or service will be considered
cause of discontinuing business with the successful Bidder.
16. UNIT PRICES {as applicable}
a. The Unit Price for each of the items in the bid shall include its prorated share of overhead and profit so
that the sum of the product is obtained by multiplying the quantity shown for each item by the Unit Price
bid representing the total bid. The quantities shown in the bid are approximate quantities only and are
given only as a basis of calculation upon which the award of the contract is to be made. The City does
not assume any responsibility that these quantities shall remain unchanged in the actual construction,
and the contractor shall not plead misunderstanding or deception because of any variation between
estimated and final quantities. The unit price bid shall also include an allowance for increased prices due
to changed market conditions during the period of the contract. Any bid not conforming to these
requirements may be rejected.
b. Bids in which the prices are unbalanced may be rejected. Unbalanced prices shall be interpreted to mean
that the unit price for any item is such that it is unreasonable for that particular item when considered by
itself and not considered in connection with the bid submitted on any other item or items.
c. All unit price work will include the cost of performing any incidental work, not specifically covered by the
unit description, but necessary and/or convenient for the completion of the unit price work.
d. Prices quoted herein will remain in effect for the contract period of one (1) year from date of award.
e. All prices shall be quoted as delivered to the City.
Page 4 of 18

City of Saratoga Springs, NY IFB Opening: Tuesday May 19th, 2026 2:00 p.m.
Pipes, Fittings, Hydrants & Valves: IFB #2026-10
_____________________________________________________________________________________________________________________
BID SUBMITTAL INSTRUCTIONS
Failure to submit IFB documents as required may lead to an immediate disqualification. In order to guard
against premature opening of the bid documents, your bids must be returned and enclosed in a sealed
and clearly labeled envelope as follows:
Step One: You MUST execute and include the following documents, one original and one copy of each, with your
response:
Your response to the IFB in question (one original and one thumb drive)
Non-Collusive Bidding and Vendor Code of Conduct Certification
Step Two: Enclose your bid in a sealed envelope marked:
IFB #: 2026-10 - Pipes, Fittings, Hydrants & Valves
Name of Bidder: ____________________________________
Bid Opening: Tuesday May 19, 2026 at 2:00 p.m.
Step Three: Please return your response to this IFB to the following address:
City of Saratoga Springs
Department of Accounts
474 Broadway Suite 14
Saratoga Springs, NY 12866
Page 5 of 18

City of Saratoga Springs, NY IFB Opening: Tuesday May 19th, 2026 2:00 p.m.
Pipes, Fittings, Hydrants & Valves: IFB #2026-10
_____________________________________________________________________________________________________________________
SPECIFICATIONS
EQUIVALENT PRODUCT
Bids shall be accepted for consideration on any Pipes, Fittings, Hydrants & Valves that is equal or superior to the
units specified. Decisions of equivalency will be at the sole interpretation of the City. A blanket statement that the
units proposed would meet all requirements will not be sufficient to establish equivalency.
GENERAL
The specification herein states the minimum requirements of the City. All bids must be regular in every respect.
Unauthorized conditions, limitations, or provisions shall be cause for rejection. The City shall consider as
"irregular" or "non-responsive" any bid not prepared and submitted in accordance with the bid document and
specification, or any bid lacking sufficient technical literature to enable the City to make a reasonable
determination of compliance to the specification. It shall be the Bidder's responsibility to carefully examine each
item of the specification. Failure to offer a completed bid or failure to respond to each section of the technical
specification will cause the proposal to be rejected without review as "non-responsive". All variances, exceptions
and/or deviations shall be fully described in the appropriate section.
Page 6 of 18

City of Saratoga Springs, NY IFB Opening: Tuesday May 19th, 2026 2:00 p.m.
Pipes, Fittings, Hydrants & Valves: IFB #2026-10
_____________________________________________________________________________________________________________________
STATEMENT OF SPECIFICATIONS
It shall be the bidder's responsibility to carefully examine each item of the specification. All variances, exceptions
and/or deviations shall be fully described in the appropriate section.
NOTE: When an Item is shown with an estimated quantity of zero, Bidders are asked to present a Unit Price but
are not to fill in a Total Price for that line Item. Quantities are estimates and not guaranteed.
IF A BIDDER FILLS IN A UNIT PRICE BUT COMPLETES AN ERROR IN MULTIPLYING THE ESTIMATED
QUANTITY BY THE UNIT PRICE, OR BY SUMING THE TOTAL PRICE FOR A GROUP, THEN THE CITY WILL
ASSUME THE UNIT PRICE PRESENTED AS CORRECT AND RETAINS THE RIGHT TO CORRECT THE
GROUP ITEM PRICE BASED ON THE UNIT PRICE FIGURE AFTER BID SUBMISSION.
DUCTILE IRON PIPE
The supplier shall furnish various diameters of cement lined, ductile iron, push on joint water pipe. Pipe shall be
a minimum Class 52 thickness, in accordance with the requirements of ANSI A 21.51 and A 21.11. In this
specification, straight sections shall be termed pipe. Branches, bends, tees, reducers, sleeves, special
couplings, etc., shall be termed fittings. All pipe shall be furnished in 18 to 20 foot nominal laying lengths with the
required joint accessories, consisting of rubber gaskets and lubricant. In addition, a sufficient quantity of serrated
silicon bronze wedges (minimum 2 per pipe joint) must be supplied (at no additional cost) for each order of
Ductile Iron Pipe/Push On Joint supplied.
Payment for this item will be made at the unit price bid, per linear foot, complete with gaskets and lubricant for
various sizes shown.
BID EST UNIT TOTAL
ITEM # QTY MEASURE DESCRIPTION PRICE PRICE
1a 100 LF 4" $133.22 $2,599.99
1b 100 LF 6" $ $
1c 100 LF 8" $ $
1d 0 LF 10" $ Zero Quantity
1e 0 LF 12" $ Zero Quantity
1f 0 LF 14" $ Zero Quantity
DUCTILE IRON PIPE SUBTOTAL - ITEMS 1a-1c $
Page 7 of 18

City of Saratoga Springs, NY IFB Opening: Tuesday May 19th, 2026 2:00 p.m.
Pipes, Fittings, Hydrants & Valves: IFB #2026-10
_____________________________________________________________________________________________________________________
CAST IRON FITTINGS
The supplier shall furnish various diameter branches, bends, tees, reducers, solid sleeves or other fittings to fit
cement lined, ductile iron water pipe. All pipe fittings shall be mechanical joint, cast iron and meet all applicable
requirements of current ANSI 21.10 and ANSI 21.11. All fittings shall be standard cement lined and have a
minimum pressure rating of 250 psi. The supplier shall furnish the required joint accessories consisting of cast
iron glands, high strength low-alloy steel tee bolts and nuts, rubber gaskets and joint lubricant. Fittings may be
ordered separately or with truckloads of pipe.
Payment for this item will be made at the unit price bid per each pound for the total weight of the fitting.
BID EST UNIT TOTAL ITEM
ITEM # QTY MEASURE DESCRIPTION PRICE PRICE
2 200 LBS Cast Iron Fittings $ $
CAST IRON FITTINGS SUBTOTAL - ITEM 2 $
PVC SANITARY SEWER PIPE
The supplier shall furnish various diameters of gasketed, push-on joint polyvinyl chloride (PVC) sewer pipe
having a Standard Dimensional Ratio (SDR) of 35. Pipe supplied under this item shall be made from resin that
meets ASTM D1784 and conforms to ASTM D3034 for sizes 4"-15". Joints and rubber gaskets shall conform to
ASTM D3212 and ASTM F477. Pipe bell shall be integral to pipe having same pipe strength and spigot pipe ends
shall be supplied from factory with bevels and marked for proper insertion depth. Standard laying length shall be
approximately 14 feet and pipe shall be colored green to identify it for sewer applications.
Payment for this item will be made at the unit price bid, per linear foot for various sizes shown.
BID EST UNIT TOTAL ITEM
ITEM # QTY MEASURE DESCRIPTION PRICE PRICE
3a 100 LF 4" $133.22 $2,599.99
3b 100 LF 6" $ $
3c 100 LF 8" $ $
3d 0 LF 10" $ Zero Quantity
3e 0 LF 12" $ Zero Quantity
3f 0 LF 15" $ Zero Quantity
PVC SANITARY SEWER PIPE SUBTOTAL - ITEMS 3a-3c $
PVC SANITARY SEWER PIPE FITTINGS
The supplier shall furnish various diameters of gasketed, push-on joint polyvinyl chloride (PVC) sewer pipe
fittings having a Standard Dimensional Ratio (SDR) of 35. Fittings supplied under this item shall conform to
ASTM F-1336. Fittings shall be designed and manufactured to connect to gravity sewer pipe which conforms to
ASTM D1784, D3212, and D477. Fittings may be ordered separately or in conjunction with sewer pipe orders.
Payment for this item will be made at the unit price bid for each fitting shown.
BID EST UNIT TOTAL ITEM
ITEM # QTY MEASURE DESCRIPTION PRICE PRICE
4a 6 Each 4" 22-1/20 $ $
4b 6 Each 4" 450 $ $
4c 6 Each 4" 900 $ $
Page 8 of 18

City of Saratoga Springs, NY IFB Opening: Tuesday May 19th, 2026 2:00 p.m.
Pipes, Fittings, Hydrants & Valves: IFB #2026-10
_____________________________________________________________________________________________________________________
4d 6 Each 4" Tee $ $
4e 6 Each 4" Wye $ $
4f 6 Each 6" 22-1/20 $ $
4g 6 Each 6" 450 $ $
4h 6 Each 6" 900 $ $
4i 6 Each 6" Tee $ $
4j 6 Each 6" Wye $ $
4k 0 Each 8" 22-1/20 $ Zero Quantity
4l 0 Each 8" 450 $ Zero Quantity
4m 0 Each 8" 900 $ Zero Quantity
4n 0 Each 8" Tee $ Zero Quantity
4o 0 Each 8" Wye $ Zero Quantity
4p 0 Each 10" 22-1/20 $ Zero Quantity
4q 0 Each 10" 450 $ Zero Quantity
4r 0 Each 10" 900 $ Zero Quantity
4s 0 Each 10" Tee $ Zero Quantity
4t 0 Each 10" Wye $ Zero Quantity
4u 0 Each 12" 22-1/20 $ Zero Quantity
4v 0 Each 12" 450 $ Zero Quantity
4w 0 Each 12" 900 $ Zero Quantity
4x 0 Each 12" Tee $ Zero Quantity
4y 0 Each 12" Wye $ Zero Quantity
4z 0 Each 15" 22-1/20 $ Zero Quantity
4aa 0 Each 15" 450 $ Zero Quantity
4ab 0 Each 15" 900 $ Zero Quantity
4ac 0 Each 15" Tee $ Zero Quantity
4ad 0 Each 15" Wye $ Zero Quantity
PVC SANITARY SEWER PIPE FITTINGS SUBTOTAL - ITEMS 4a-4j $
PIPE RESTRAINTS
The supplier shall furnish Megalug Series 1100 mechanical joint, wedge-type restraints as manufactured by
EBAA Iron Inc., or an approved equal, which conform to ANSI/AWWA CIII/A 21.11 or C153/A21.53 and pipe
restraints must be made of ductile iron and supplied complete with all necessary installation components
including, but not limited to, the restraint gland, gripping wedges, and torque limiting twist-off nuts included as
part of the pipe restraint. Evidence of acceptability will be the manufacturer's certification or certified test results
indicating conformance with the requirements of this specification.
BID EST UNIT TOTAL ITEM
ITEM # QTY MEASURE DESCRIPTION PRICE PRICE
5a 6 Each 4" $ $
5b 20 Each 6" $ $
5c 6 Each 8" $ $
5d 6 Each 10" $ $
5e 6 Each 12" $ $
Page 9 of 18

City of Saratoga Springs, NY IFB Opening: Tuesday May 19th, 2026 2:00 p.m.
Pipes, Fittings, Hydrants & Valves: IFB #2026-10
_____________________________________________________________________________________________________________________
5f 2 Each 14" $ $
5g 2 Each 16" $ $
5h 2 Each 20" $ $
5i 2 Each 24" $ $
PIPE RESTRAINTS SUBTOTAL - ITEMS 5a-5i $
PIPE COUPLINGS
The supplier shall furnish various diameter straight pipe couplings cast of carbon steel with single-bolt
compression end rings fitted with multi-range gaskets, Hymax Series 2000 as manufactured by Krausz
Industries, conforming to AWWA C-219.
BID EST UNIT TOTAL ITEM
ITEM # QTY MEASURE DESCRIPTION PRICE PRICE
6a 10 Each 4" $ $
6b 10 Each 6" $ $
6c 8 Each 8" $ $
6d 2 Each 10" $ $
6e 2 Each 12" $ $
6f 2 Each 16" $ $
PIPE COUPLINGS SUBTOTAL - ITEMS 6a-6f $
HYDRANTS & APPURTENANCES
The supplier shall furnish Mueller Centurion A-423 4-1/2 foot, 5-1/2 foot and 6-1/2 foot bury hydrants conforming
to AWWA Standard C502 and the following specifications. Supplier shall also furnish Mueller A-320 hydrant
extensions, and Mueller A-301 safety flange repair kits all specific to the hydrant furnished. Hydrants shall meet
the standards of the Mueller "Saratoga Hydrant" having 5-1/4 inch valve opening, two 2-1/2 inch hose nozzles
with national standard threads and one 4 inch Stortz quick-release connection. These standards shall be verified
with the Mueller Co. Hydrants shall have a 6 inch mechanical joint inlet connection and a 7/8 inch square
operating nut - OPEN RIGHT. Hydrants shall meet all AWWA Specifications for 150 psi working pressure and
300 psi test pressure.
BID EST UNIT TOTAL ITEM
ITEM # QTY MEASURE DESCRIPTION PRICE PRICE
Hydrants
7a 5 Each 4-1/2' $ $
7b 5 Each 5-1/2' $ $
7c 2 Each 6' $ $
Extensions
7d 5 Each 1'-0" $ $
7e 5 Each 2'-0" $ $
7f 10 Each Flange Repair Kit $ $
HYDRANTS & APPURTENANCES SUBTOTAL - ITEMS 7a-7f $
Page 10 of 18