Pick-up Truck Bid

REQUEST FOR BID FOR THE
CITY OF ZEELAND, MICHIGAN
Please quote a 2026 or 2027 3/4-ton, extended cab, short box, 4x4 Pick-up Truck per the
guidelines listed in this form.
BID GUIDELINES
One SIGNED copy of the bid proposal shall be submitted by August 4, 2026 at 10:00
AM to:
CITY CLERKS OFFICE
ZEELAND CITY HALL
21 SOUTH ELM STREET
ZEELAND, MI 49464
Submission of Proposals
All Proposals must be made on the form furnished with the bidding documents. The
form must be fully completed and executed when submitted. Erasures or changes in the
Proposal must be initialed by the Bidder.
The Proposal shall be submitted in the sealed envelope provided for that purpose with the
Bidding Documents. The Bidder shall write his name in the space provided in the front
of the envelope. If forwarded by mail, the sealed envelope containing the Proposal must
be enclosed in another envelope and sent to the address indicated in the Proposal. Do not
submit the envelope sealed without a valid Proposal enclosed.
Any Proposal submitted after the time and date specified shall not be considered and shall
be returned to the Bidder unopened.
Bid Prices
The bid prices shall cover the costs all parts and labor for the requested vehicle. No tax
shall be charged.
Acceptance of Proposals
The City of Zeeland may waive any informalities or minor defects or reject any and all
Proposals. Any Proposal may be withdrawn prior to the above-scheduled time for the
opening or authorized postponement thereof. No bidder may withdraw a Proposal within
30 calendar days after the actual date of opening thereof. Should there be reasons why
the vehicle purchase cannot be awarded within the specified period, the time may be
extended by mutual agreement between the City of Zeeland and the Bidder. Bids will be
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opened at 10:00 am at Zeeland City Hall in the council chambers. Bids will be awarded
after approval of purchase by City Council.
Rights of Refusal
The City of Zeeland reserves the right to reject any or all bids based on the dealership's
ability to provide an exterior color match to the City department's existing fleet.
Payment Plan
The Bidder will invoice the City of Zeeland upon delivery of the vehicle.
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Specifications for a 3/4 Ton, extended cab, 4x4 Pick-up
The vehicle may be purchased after August 4, 2026 after approval by City
Council.
CONTACT
Kevin Plockmeyer, Assistant City Manager/Finance Director
21 South Elm Street
Zeeland, MI 49464-1783
Office Telephone: 616-772-0871
Email: kplockmeyer@cityofzeeland.com
DEADLINE
Sealed bids are due at 10:00 a.m. on August 4, 2026 at
City Clerk
21 South Elm Street
Zeeland, MI 49464-1783
DESCRIPTION
2026 or 2027 3/4 Ton, 4-Door Extended Cab, Short box Pick-Up, 4x4
POWER TRAIN
V-8 engine
Automatic Transmission.
4 Wheel Drive
EXTERIOR
Chrome front bumper
Black Running boards
Tow Package
Plow package
Color: Deep Blue or comparable
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INTERIOR
Cloth 40/20/40 Front seat (Grey)
Vinyl Floor
AM/FM Stereo, Back-up camera
Electrical Package (Cruise control, Power doors, Locks, Etc.)
A/C
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Specifications for a 3/4 Ton, extended cab, 4x4 Pick-up
Proposal to be received until
10:00 a.m. Tuesday, August 4, 2026
At the Office of the City Clerk (2nd floor)
City of Zeeland City Hall
21 South Elm Street
Zeeland, MI 49464
We the undersigned being familiar with the bid documents and specifications, propose to
furnish the equipment:
Amount of Total Package: ___________________________________________
Complete Company Name and Address:
________________________________________________________
________________________________________________________
________________________________________________________
________________________________________________________
Phone and Fax Numbers: ___________________________________________________
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In submitting this proposal, it is understood that the right is reserved by the City of
Zeeland to reject any or all Proposals and to waive any irregularities in bidding. It is
agreed that this Proposal may not be withdrawn for thirty (30) calendar days from the
opening thereof. Should there be reasons why the contract cannot be awarded within the
specified period, the time may be extended by mutual agreement between the City of
Zeeland and the Bidder.
It is anticipated that the City of Zeeland may award this Contract at the Council meeting
following the bid opening.
_______________________________
* Name of Company
_______________________________ ______________________________
* Address * Name and title of Signatory
_______________________________ ______________________________
* City, State, Zip Code Signature
_______________________________ ______________________________
* Phone * Date
If the Bidder is a Corporation, the Proposal shall be signed by its duly-authorized officers
and authority for the signatures shall be attached thereto.
If the Bidder is a Partnership, the Proposal shall be signed by all partners.
* Printed or typewritten.
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