Pick up and disposal of garbage generated on the Nicholls State Univer

SUBMIT BID TO: Nicholls State University
Purchasing Department
bids@nicholls.edu
To maintain the integrity of the bid process,
please do not cc any other University email
INVITATION TO BID
address when submitting your bid.
Bid Number: SB01921 Purchasing Department Contacts:
Terry Dupre (985-448-4031)
TITLE: Pick up and disposal of garbage generated on the
terry.dupre@nicholls.edu,
Nicholls State University Campus
BID SCHEDULE:
1. DUE DATE/TIME (email only): May 13,2026 3:00PM
2. BID OPENING (Zoom): https://nicholls-edu.zoom.us/j/85277832220?pwd=beYF6ERammasDIX4Lrb4wDApqp3mLe.1
MEETING ID: 852 7783 2220 PASSWORD: 676732
_________________________________________________________________________________________
General Instructions to Bidders
1. Hard copies of sealed bids will no longer be accepted. All bids must be received electronically by the due date and time to be
considered.
2. Sealed bids for furnishing the items and/or services specified are hereby solicited, and will be received by the issuing Nicholls
State University Campus/Department at the "Submit Bid To" address stated above, until the specified due date and time. Bidder
is solely responsible for the timely delivery of bid. The Purchasing Office is not responsible for any delays.
3. Bid submissions must be signed by a person authorized to bind the vendor. In accordance with Louisiana R.S. 39:1594, the person
signing the bid must be:
(1) any corporate officer listed on the most current annual report on file with the secretary of state, or the signature on the bid is
that of any member of a partnership or partnership in commendam listed in the most current partnership records on file with the
secretary of state; or
(2) an authorized representative of the corporation, partnership, or other legal entity and the Bidder submits or provides upon
request a corporate resolution, certification as to the corporate principal, or other documents indicating authority which are
acceptable to the public entity, including registration on an electronic Internet database maintained by the public entity; or
(3) entity has filed in the appropriate records of the secretary of state in which the public entity is located, an affidavit,
resolution, or other acknowledged or authentic document indicating the names of all parties authorized to submit bids for public
contracts.
4. When bid is submitted by email, the subject line must show the Solicitation/File No. and submission must be received by bid
deadline.
5. Read the entire solicitation, including all terms, conditions and specifications.
6. All bid information and prices must be typed or written in ink. Any corrections, erasures or other forms of alteration to unit prices
are to be initialed by the Bidder.
7. Bid prices shall include all delivery charges paid by the vendor, F.O.B. Nicholls State University Destination, unless otherwise
provided in the solicitation. Any invoiced delivery charges not quoted and itemized on the Nicholls State University purchase
order are subject to rejection and non-payment.
8. Payment terms: Net 30 after receipt of properly executed invoice or delivery and acceptance, whichever is later.

9. By signing this solicitation, the Bidder certifies compliance with all general instructions to Bidders, terms, conditions and
specifications; and further certifies that this bid is made without collusion or fraud.
10. MANDATORY bid requirements are detailed immediately following the Standard Terms & Conditions section.
11. Quantities listed in these specifications are approximate and are not guaranteed by the University. The University reserves the
right to increase or reduce quantity as needed if in the best interest of the University.
12. Bid Bonds: If a bid bond is required, a bid bond must be submitted for each separate bid response. The bid bond shall be in an
amount equal to 5% of the bid price submitted and alternates, if any. The bid security shall be in a form of a bid bond or certified
check, or cashiers check.
(PLEASE NOTE THAT A BID BOND MUST BE SIGNED BY THE AGENT OR ATTORNEY-IN-FACT OF THE SURETY.)
(*) The surety or insurance company furnishing the bid bond shall be currently on the U.S. Department of the Treasury
Financial Management Service list of approved bonding companies or by an insurance company that is either domiciled in
Louisiana or owned by Louisiana residents and is licensed to write surety bonds.
FOR THIS BID SOLICITATION: BID BOND REQUIRED: ____ Yes X No
PERFORMANCE BOND REQUIRED: YES ___X NO
PURCHASE WILL BE EXECUTED WITH: X Purchase Order Only
Purchase Order and Formal Two Party Contract
Formal Two Party Contract Only

Advertisement
Public Notice: Invitation to Bid (SB01921)
* Bid Overview
* Bid Number: SB01921
Project Name: Pick up and disposal of garbage generated on the Nicholls State University Campus
* Issue Date: April 22. 2026
* Appearance Date: April 28, 2026
* Submission Deadline and Opening
* Due Date: May 13, 2026
Time: 3:00 P.M.
* Location: Bids must be submitted electronically to the Purchasing Department at bids.nicholls.edu.
*
* Public Opening: Bids will be publicly opened and read aloud at the time and place specified above.
Any bids received after the closing time will be returned unopened.
*
* How to Obtain Specifications: Electronic copies of the bid specifications are available through the
following methods:
1. Online: Visit the Louisiana Office of State Purchasing (LaPAC) Website.
2. In-Person: Specifications are on file at the Office of the Director of Purchasing, Nicholls State
University, Thibodaux, LA.
3. Direct Contact: Call (985) 448-4031 or email terry.dupre@nicholls.edu.
* Submission Requirements
* Forms: Bids must be submitted on the forms enclosed with the bid specification and must strictly
conform to the intent without modifications.
* Signature: Bids must be signed in ink and dated; the signer's official title must be shown.
* Authority: Evidence of authority to submit the bid is required per R.S. 38:2212(B)(5) and/or R.S.
39:1594(C)(4).
* Withdrawal: No bid may be withdrawn for at least thirty (30) days after the scheduled closing time.
* Insurance: Evidence of General Liability Auto Liability and Workers Compensation Insurance shall
be required.
* Legal Disclosures
* Nicholls State University reserves the right to reject any or all bids and to waive informalities.
* Nicholls State University is an Equal Opportunity Employer.
Terry G. Dupre, Sr. Director of Purchasing, Property Control, and Support Services Administration
Nicholls State University, Thibodaux, Louisiana

STANDARD TERMS & CONDITIONS INVITATION TO BID
These standard terms and conditions shall apply to all Nicholls State University solicitations, unless otherwise specifically amended and
provided for in the special terms and conditions, specifications, or other solicitation documents. In the event of conflict between the
General Instructions to Bidders or Standard Terms & Conditions and the Special Terms & Conditions, the Special Terms & Conditions
shall govern.
Bids submitted are subject to provisions of the laws of the State of Louisiana, including but not limited to: the Louisiana Procurement
Code (R.S. 39:1551-1736); Purchasing Rules and Regulations (Title 34 of the Louisiana Administrative Code); Executive Orders; and the
terms, conditions, and specifications stated in this solicitation.
1. Bid Delivery and Receipt: To be considered, Bidders may submit bids electronically to bids@nicholls.edu When bid is submitted
by email, the subject line must show the Solicitation/File No. and must be received by bid deadline.
Bidders are advised that the U.S. Postal Service does not make deliveries to the Purchasing Office. Bids will no longer be accepted
by mail or in person. Bidder is solely responsible for the timely delivery of its bid, and failure to meet the bid due date and time
shall result in rejection of the bid.
2. Bid Forms: Bids are to be submitted on and in accordance with the Nicholls State University solicitation forms provided, and must
be signed by an authorized agent of the vendor. Bids submitted on other forms or in other price formats may be considered informal
and may be rejected in part or in its entirety. Bids submitted in pencil and/or bids containing no original signature indicating the
Bidder's intent to be bound will not be accepted.
3. Interpretation of Solicitation/Bidder Inquiries: If Bidder is in doubt as to the meaning of any part or requirement of this
solicitation, Bidder may submit a written request for interpretation to the Nicholls State University Purchasing Contact at the email
address on page 1 of this solicitation. Written inquiries must be received in the Nicholls State University Purchasing Department no
later than five (5) calendar days prior to the opening of bids, and shall be clearly cross-referenced to the relevant
solicitation/specification in question.
No decisions or actions shall be executed by any Bidder as a result of oral discussions with any Nicholls State University employee
or consultant. Any interpretation of the documents will be made by formal addendum only, issued by the Nicholls State University
Purchasing Department. It is the responsibility of the bidder, prior to submitting their bid, to periodically visit the State of Louisiana
Purchasing Department LaPAC website, or contact he Nicholls State University Purchasing Department, to identify if any addendums
were issued. Nicholls State University shall not be responsible for any other interpretations or assumptions made by Bidder.
4. Bid Opening: In-person bid openings have been suspended for the foreseeable future. Bidders may attend the public bid opening
of sealed bids and proposals conducted on Zoom. No information or opinions concerning the ultimate contract award will be
given at bid opening or during the evaluation process. Written bid tabulations will not be furnished. Bids may be examined within
72 hours after bid opening. Information pertaining to completed files may be secured by submitting a written request to the
Nicholls State University Purchasing Contact at the email address shown in header.
5. Special Accommodations: Any "qualified individual with a disability" as defined by the Americans with Disabilities Act, who has
submitted a bid and desires to attend the public bid opening, must notify the Nicholls State University Purchasing Department in
writing not later than seven days prior to the bid opening date of their need for special accommodations. If the request cannot be
reasonably provided, the individual will be informed prior to the bid opening.
6. Standards of Quality: Any product or service bid shall conform to all applicable federal, state and local laws and regulations, and
the specifications contained in the solicitation. Any manufacturer's name, trade name, brand name, or catalog number used in
the specification is for the purpose of describing the standard of quality, performance, and characteristics desired; and is not
intended to limit or restrict competition. Bidder must specify the brand and model number of the product offered in his bid. Bids
not specifying brand and model number shall be considered as offering the exact product specified in the solicitation.
7. New Products/Warranty/Patents: All products bid for purchase must be new, never previously used, of the manufacturer's
current model and/or packaging, and of best quality as measured by acceptable trade standards. No remanufactured,
demonstrator, used or irregular products will be considered for purchase unless otherwise specified.
The manufacturer's standard published warranty and provisions shall apply, unless more stringent warranties are otherwise
required by Nicholls State University and specified in the solicitation. In such cases, the Bidder and/or manufacturer shall honor
the specified warranty requirements, and bid prices shall include any premium costs of such coverage.

Bidder guarantees that the products proposed and furnished will not infringe upon any valid patent or trademark; and shall, at its
own expense, defend any and all actions or suits charging such infringement, and shall save Nicholls State University harmless.
8. Descriptive Information: Bidders proposing an equivalent brand or model should submit descriptive information (such as
literature, technical data, illustrations, etc.) sufficient for Nicholls State University to evaluate quality, suitability, and compliance
with the specifications with the bid submission. Failure to submit descriptive information may cause bid to be rejected. Any
changes made by Bidder to a manufacturer's published specifications shall be verifiable by the manufacturer. If items bid do not
fully comply with specifications, Bidder should state in what respect items deviate. Bidder's failure to note exceptions in its bid
will not relieve the Bidder from supplying the actual products requested.
9. Bids/Prices/F.O.B. Point
* The bid price for each item is to be quoted on a "net" basis and F.O.B. Nicholls State University Destination, i.e. title passing
upon receipt and inclusive of all delivery charges, any item discounts, etc.
* Bids other than F.O.B. Nicholls State University Destination may be rejected.
* Bids indicating estimated freight charges may be rejected.
* Bids requiring deposits, payment in advance, or C.O.D. terms may be rejected.
* Bidders who do not quote "net" item prices and who separately quote an overall "lump sum" freight cost or discount for all
items shall be considered as submitting an "all-or-none" bid for evaluation and award purposes; and risk rejection if award is
made on an item basis.
* Prices shall be firm for acceptance for a minimum of 30 days, unless otherwise specified. Bids conditioned with shorter
acceptance periods may be rejected.
* Prices are to be quoted in the unit/packaging specified (e.g. each, 12/box, etc), or may be rejected.
* In the event of extension errors, the unit price bid shall prevail.
13. Taxes: Vendor is responsible for including all applicable taxes in the bid price. Nicholls State University is exempt from all Louisiana
state and local sales and use taxes. By accepting an award, resident and non-resident firms acknowledge their responsibility for the
payment of all taxes duly accessed by the State of Louisiana and its political subdivisions for which they are liable, including but not
limited to: franchise taxes, privilege taxes, sales taxes, use taxes, ad valorem taxes, etc.
11. Terms and Conditions: This solicitation contains all terms and conditions with respect to the purchase of the goods and/or
services specified herein. Submittal of any contrary terms and conditions may cause your bid to be rejected. By signing and
submitting a bid, vendor agrees that contrary terms and conditions which may be included in its bid are nullified; and agrees that
this contract shall be construed in accordance with this solicitation and governed by the laws of the State of Louisiana.
12. Vendor Forms/ Nicholls State University Signature Authority: The terms and conditions of the Nicholls State University
solicitation, purchase order and contract shall solely govern the purchase agreement, and shall not be amended by any vendor
contract, form, etc.
The University's Director of Purchasing or Assistant Director of Purchasing are delegated sole authority to execute/sign any vendor
contracts, forms, etc., on behalf of Nicholls State University as a result of any award of the solicitation. Departments are expressly
prohibited from signing any vendor forms.
Any such vendor contracts/forms bearing unauthorized signatures shall be null and void, shall have no legal force, and shall not be
recognized by Nicholls State University in any dispute arising therefrom. Vendors who present any such forms to department users
for signature without regard to this strict Nicholls State University policy may face contract cancellation, suspension, and/or
debarment.
13. Awards: The intent to award this bid on an all-or-none basis to the lowest responsible and responsive Bidder will be stated on the
bid form. For bids with several items, Nicholls State University reserves the right: (1) to award items separately, grouped, or on an
all-or-none basis, as deemed in its best interest; (2) to reject any or all bids and/or items; and (3) to waive any informalities.
All solicitation specifications, terms and conditions shall be made part of any subsequent award as if fully reproduced and included
therein, unless specifically amended in the formal contract.
14. Acceptance of Bid: Only the issuance of an official Nicholls State University purchase order, contract, Notification of Award
letter, or a Notification of Intent to Award letter shall constitute the University's acceptance of a bid. Nicholls State University
shall not be responsible in any way to a vendor for goods delivered or services rendered without an official purchase order and/or
contract.

15. Applicable Law: All contracts shall be construed in accordance with and governed by the laws of the State of Louisiana.
16. Awarded Products/Unauthorized Substitutions: Only those awarded brands and numbers stated in the Nicholls State University
contract are approved for delivery, acceptance, and payment purposes. Any substitutions must be reviewed and approved by the
Nicholls State University Purchasing Department prior to awarding the contract. Unauthorized product substitutions are subject
to rejection at time of delivery, post-return at vendor's expense, and non-payment.
17. Testing/Rejected Goods: Vendor warrants that the products furnished will be in full conformity with the specification, drawing
or sample, and agrees that this warranty shall survive delivery, acceptance, and use. Any defect in any product may cause its
rejection. Nicholls State University reserves the right to test products for conformance to specifications both prior to and after
any award. Vendor shall bear the cost of testing if product is found to be non-compliant. All rejected goods will be held at
vendor's risk and expense, and subject to vendor's prompt disposition. Unless otherwise arranged, rejected goods will be
returned to the vendor freight collect.
18. Delivery: Vendor is responsible for making timely delivery in accordance with its quoted delivery terms. Vendor shall promptly
notify the Nicholls State University Purchasing Department of any unforeseen delays beyond its control. In such cases, Nicholls
State University reserves the right to cancel the order and to make alternative arrangements to meet its needs.
19. Default of Vendor: Failure to deliver within the time specified in the bid/award will constitute a default and may be cause for
contract cancellation. Where the University has determined the vendor to be in default, Nicholls State University reserves the
right to purchase any or all goods or services covered by the contract on the open market and to surcharge the vendor with costs
in excess of the contract price. Until such assessed surcharges have been paid, no subsequent bids from the defaulting vendor will
be considered for award.
20. Vendor Invoices: Invoices shall reference the Nicholls State University purchase order number, vendor's packing list/delivery
ticket number, shipping/delivery date, etc. Invoices are to be itemized and billed in accordance with the order, show the amount
of any prompt payment discount, and submitted on the vendor's own invoice form. Invoices submitted by the vendor's supplier
are not acceptable.
21. Delinquent Payment Penalties: Delinquent payment penalties are mandated and governed by Louisiana R.S. 39:1695. Vendor
penalties to the contrary shall be null and void, shall have no legal force, and shall not be recognized by Nicholls State University
in any dispute arising therefrom.
22. Assignment of Contract/Contract Proceeds: Vendor shall not assign, sublet or transfer its contractual responsibilities, or payment
proceeds thereof, to another party without the prior written consent and approval of the Nicholls State University Purchasing
Department. Unauthorized assignments of contract or assignments of contract proceeds shall be null and void, shall have no legal
force, and shall not be recognized by Nicholls State University in any dispute arising therefrom.
23. Contract Cancellation/Termination: Nicholls State University has the right to cancel any contract for cause, in accordance with
purchasing rules and regulations, including but not limited to: (1) failure to deliver within the time specified in the contract; (2)
failure of the product or service to meet specifications, conform to sample quality or to be delivered in good condition; (3)
misrepresentation by the vendor; (4) fraud, collusion, conspiracy or other unlawful means of obtaining any contract with the
University; (5) conflict of contract provisions with constitutional or statutory provisions of state or federal law; (6) any other
breach of contract.
Nicholls State University has the right to cancel any contract for convenience at any time by giving thirty (30) days written notice to
the vendor. In such cases, the vendor shall be entitled to payment for compliant deliverables in progress.
24. Prohibited Contractual Arrangements: Per Louisiana R.S. 42:1113.A, no public servant, or member of such a public servant's
immediate family, or legal entity in which he has a controlling interest shall bid on or enter into any contract, subcontract, or
other transaction that is under the supervision or jurisdiction of the agency of such public servant. See statute for complete law,
exclusions, and provisions.
25. Equal Employment Opportunity Compliance: By submitting and signing this bid, vendor agrees to abide by the requirements of
the following as applicable: Title VI and VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972;
federal Executive Order 11246; federal Rehabilitation Act of 1973, as amended; the Vietnam Era Veteran's Readjustment
Assistance Act of 1974; Title IX of the Education Amendments of 1972; the Age Act of 1975; the Americans with Disabilities Act of
1990. Vendor agrees not to discriminate in its employment practices and will render services under any contract entered into as a
result of this solicitation without regard to race, color, religion, sex, age, national origin, veteran status, political affiliation,
handicap, disability, or other non-merit factor. Any act of discrimination committed by vendor, or failure to comply with these
statutory obligations when applicable, shall be grounds for termination of any contract entered into as a result of this solicitation.

26. Mutual Indemnification: Each party hereto agrees to indemnify, defend, and hold the other, the State of Louisiana, any
governing board, each party's officers, directors, agents and employees harmless from and against any and all losses, liabilities,
and claims, including reasonable attorney's fees arising out of or resulting from the willful act, fault, omission, or negligence of
the indemnifying party or of its employees, contractors, or agents in performing its obligations under this agreement, provided
however, that neither party hereto shall be liable to the other for any consequential damages arising out of its willful act, fault,
omission, or negligence.
27. Certification of No Suspension or Debarment: By signing and submitting this bid, Bidder certifies that its company, any
subcontractors, or principals thereof, are not suspended or debarred under federal or state laws or regulations. A list of parties
who have been suspended or debarred by federal agencies is maintained by the General Services Administration and can be
viewed on the internet at www.epls.gov.
28. Substitution of Personnel : If applicable, the University intends to include in any contract resulting from this ITB the following
condition:
Substitution of Personnel: If, during the term of the contract, the Contractor or subcontractor cannot provide the personnel as
proposed and requests a substitution, that substitution shall meet or exceed the requirements stated herein. A detailed resume
of qualifications and justification is to be submitted to the University for approval prior to any personnel substitution. It shall be
acknowledged by the Contractor that every reasonable attempt shall be made to assign the personnel listed in the Contractor's
bid.
29. Insurance Requirements: Please note insurance requirements section included in these bid specifications.
If applicable to the services procured in this solicitation, the successful Bidder will be required to furnish a certificate of insurance
evidencing required coverages and naming the Nicholls State University as an additional insured, and grant a waiver of subrogation
on all liability policies.
30. Nonperformance: Successful Bidder is required to perform in strict accordance with all contract specifications, terms, and
conditions. Successful Bidder will be advised in writing of nonperformance issues and shall be required to promptly implement
corrective actions to ensure contract compliance and to prevent recurrences. In the event the successful Bidder is issued three or
more complaints of nonperformance, Nicholls State University reserves the right at its sole discretion to cancel the contract with a
ten (10) day written notice. Contract cancellations due to nonperformance may be cause to deem vendor non-responsible in future
solicitations.
31. Official University Recognized Holidays: The following is a list of officially recognized University Holidays:
New Year's Day Juneteenth
Martin Luther King Day July 4th
Mardi Gras Day Labor Day
Good Friday Thanksgiving Day
Memorial Day Christmas Day
32. No Smoking Campus: The Successful Bidder shall be responsible for compliance with all University policies, security measures
and vehicle regulations. Specifically, the University is a NO SMOKING campus and all prospective Bidders are cautioned that
smoking will not be permitted inside or outside on ANY part of this facility at any time. Any employee who is found to be in
violation of this policy will be subject to immediate dismissal.
33. Non-Exclusivity: This agreement is non-exclusive and shall not in any way preclude Nicholls State University from entering into
similar agreements and/or arrangements with other Vendors or from acquiring similar, equal, or like goods and/or services from
other entities or sources.
34. Contract Amendments: Requests for contract changes must be made in writing by an authorized agent/signatory of the
Vendor and submitted to the Nicholls State University Purchasing Department for prior approval. Requests shall include detailed
justification and supporting documentation for the proposed amendment.
Contract revisions shall be effective only upon approval by Nicholls State University Purchasing Department and issuance of a
formal Nicholls State University Contract Amendment. The Vendor shall honor purchase orders issued prior to the approval of
any contract amendment as applicable.
35. Term of Contract : The duration of this Contract commences from the date specified herein or date of award notification and
continues until University accepts final delivery of all deliverables. Total initial contract period not to exceed Twelve (12) months,
unless renewal terms are specified in the solicitation documents.
All terms of the solicitation shall be firm for the duration of Contract.

36. Notification of Fund Appropriation: The continuation of this contract is contingent upon the appropriation of funds to fulfill
the requirements of the contract by the Legislature. If the Legislature fails to appropriate sufficient monies to provide for the
continuation of the contract or if such appropriation is reduced by the veto of the Governor or by any means provided in the
Appropriations Act to prevent the total appropriations for the year from exceeding revenues for that year or for any lawful
purpose and the effect of such reduction is to provide insufficient monies for the continuation of the contract, the contract shall
terminate on the date of the beginning of the first fiscal year for which funds are not appropriated.
All Bidders should be aware that our Legislative process is such that it is often impossible to give prior notice of the non-
appropriation of funds.
37. Number of Bid Response Copies: Each Bidder must submit one (1) signed original bid to the Office of Purchasing at the mailing
address specified in this solicitation document. The original must CONTAIN ORIGINAL SIGNATURES of those company officials or
agents duly authorized to sign on behalf of the organization. Bidders may be required to mail in the original documents upon
award.
38. PROHIBITION OF DISCRIMINATORY BOYCOTTS OF ISRAEL: In accordance with LA R.S. 39:1602:1, for any contract for
$100,000 or more and for any contractor with five or more employees, Contractor, or any Subcontractor, shall certify it is not
engaging in a boycott of Israel, and shall, for the duration of this contract, refrain from a boycott of Israel.
The State reserves the right to terminate this contract if the Contractor, or any Subcontractor, engages in a boycott of Israel
during the term of the contract.
39. PRE-BID MEETING: A non-mandatory pre-bid meeting will be held at 10:00 AM on April , 2026 in the Purchasing
Department Conference Room, 906 East First Street, Room 104 Elkins Hall, Thibodaux,, LA 70301
40. SITE VISIT/CONTACT INFORMATION: If the solicitation requires a site visit, It is the responsibility of the prospective bidder to
visit and examine the jobsite, take measurements to his/her own satisfaction and determine conditions under which work is to
be done. Owner will not accept responsibility for conditions which careful examination of premises would have shown existed.
To visit jobsite and for further information, prospective bidder is to contact the Nicholls State University Purchasing Departments
at the contacts listed on page 1. It is preferred to have a written record of the correspondence for each site visit request. Please
do not contact us by phone to schedule a visit unless you do not receive a response to your email request after 48 hours.
41. PIGGY BACK CLAUSE: Nicholls State University is asking all responding vendors to indicate their willingness to extend the terms
of resulting contracts, inclusive of price, to other Louisiana state agencies and/or universities. While this clause in no way
commits any state agency and/or university to purchase from the awarded vendor, nor does it guarantee any additional orders
will result, it does allow state agencies and/or universities, at their discretion, to make use of the Nicholls State University's
competitive process (provided said process satisfies their own procurement guidelines) and purchase directly from the awarded
contractor. All purchases made by other state agencies and/or universities shall be understood to be transactions between that
state agency and/or university and the awarded vendor. Nicholls State University shall not be responsible for any such
purchases.
42. STATE OF LOUISIANA CONTRACTOR'S LICENSE REQUIREMENTS: If a Louisiana Contractor's License Number is Required for the
items, work, or services to be performed under this solicitation, then it shall be stated in the bid advertisement that will appear
in the Baton Rouge Advocate and the Lafourche Comet of Thibodaux, and it will be stated in the specifications provided with
these bid documents.

NOTICE TO VENDORS
LOUISIANA'S HUDSON (SMALL ENTREPRENEURSHIP) AND VETERAN INITIATIVE
The Louisiana Initiative for Small Entrepreneurships (the Hudson Initiative) and the Veteran Initiative (Veteran Small
Entrepreneurship) are race and gender neutral goal-oriented programs which encourage State agencies to contract with and
encourage contractors who receive contracts from the State to use good faith efforts to utilize certified small entrepreneurships
and certified veteran or service-connected disabled veteran owned small entrepreneurships as subcontractors in the performance
of the contract. The primary intent of the programs are to provide additional opportunities for Louisiana-based small
entrepreneurships that are certified by the Louisiana Department of Economic Development (LED) to participate in contracting and
procurement with the State.
Small entrepreneurships that are not currently certified and are interested in participating in procurement and contracting
opportunities with the State are encouraged to visit https://www.opportunitylouisiana.gov/small-business/special-programs-for-
small-business/hudson-initiative or https://www.opportunitylouisiana.gov/small-business/special-programs-for-small-
business/veteran-initiative for qualification requirements and on-line certification. After certification, businesses are encouraged to
register in the LaGov Supplier Portal.
END OF SECTION

MANDATORY BID REQUIREMENTS
Failure to meet all of the listed mandatory requirements will result in rejection of bid without further consideration.
1. CERTIFICATION STATEMENT: The Bidder must sign and include the Certification Statement as set forth in solicitation
document. The signature of Bidder's Authorized Representative must be an ORIGINAL signature - not a typed/electronic
signature. Documents signed in the DocuSign(TM) program are the only exceptions to this policy.
2. BID SHEET/FORM: The Bidder must submit bid on the form herein provided. The proposal must be signed in ink, and blank
space(s) should be filled in for every applicable blank in the UNIT PRICE and EXTENDED TOTAL column. Items left blank will
not be awarded to that bidder. It is not necessary to bid on all items. However, if you are not bidding on a particular item, or
find a blank that is not applicable to your submission, write "NO BID" or "N/A" in the provided space(s). The Bidder must state
the UNIT price (written in ink or typewritten) for each item and shall show the total amount for each item based on the
quantities listed.
3. CONTRACTOR QUALIFICATIONS: REFERENCE LETTERS - The University reserves the right to verify contractor's qualifications
regarding the bid response received, and to request references for verification purposes.
4. CERTIFICATE OF INSURANCE: If Insurance is required under this solicitation, it will be stated in the advertisement of the
solicitation to appear in the Baton Rouge Advocate and the Daily Comet of Thibodaux, and in the specification provided with
these bid documents. Bidder shall submit a certificate of insurance with bid submission or by provide the following information:
Policy number, names and addresses of carriers and Agents, amounts of coverage, types of coverage, and effective dates on
the bid form enclosed.
CONTACT INFORMATION
ELECTRONIC BID SUBMISSIONS (ONLY) Do not email questions about the bid to this email address.
bids@nicholls.edu
Be sure to include the solicitation number in the subject line.
Do not send your submission to any other University email address.
QUESTIONS/CONCERNS ABOUT SPECIFICATIONS
terry.dupre@nicholls.edu
Do not email bid submissions to either of these addresses.
To contact Purchasing by phone: 985-448-4038
CAMPUS DELIVERIES 5.
Please send samples or other associated documents when a hard copy is requested or deemed necessary. By
Mail - Nicholls State University
Purchasing Department
PO Box 2052
Thibodaux, LA 70310
By Courier Service: Nicholls State University
Purchasing Department
104 Elkins Hall
Thibodaux, LA 70301
ILLUSTRATIVE MATERIALS: Vendor bidding anything other than exact goods/services specified in these specifications
should submit descriptive and illustrative literature with the bid for consideration of award. Failure to do so may be cause for
rejection of bid.