Physician for Physical Exams

Request for Proposals from New Jersey Licensed Physicians to

Provide Recreation Physicals for the City of Union City from

January 1, 2026 through December 31, 2026

Introduction

Pursuant to the Fair and Open Process described under N.J.S.A. 19:44A-1, et seq., the City of Union City (“City”) seeks proposals in response to this Request for Proposals (“RFP”) from physicians licensed to practice medicine in the State of New Jersey to provide physical examinations for children participating in recreation programs, as directed by the Corporation Counsel, the Board of Commissioners or other appropriate official within the City for a contract for the term from January 1, 2026 through December 31, 2026.  All candidates are required to comply with N.J.S.A. 10:5-31 et seq and N.J.A.C. 17:27 et seq. as amended.  (Affirmative Action.  See Exhibit A included herewith).     The successful Physician must have significant experience in providing medical services for children requiring physicals.  The successful Physician will provide the City of Union City with medical services in the capacity of a Physician including but not limited to:

1. Conduct physical examinations for children participating in the Hudson County Youth Football League including football players and cheerleaders;
   
   
2. Complete the doctor’s declaration for participation in the Hudson County Youth Football League;
   
   
3. Physician shall comply with all HIPAA requirements; and
   
   
4. Physician shall provide the City with proof of malpractice insurance.
   
   
5. The vendor shall provide monthly billing statements that include a brief statement showing the original amount of the Contract, any increases established by amendment to the Contract, the amount previously billed under the Contract, and the total amount of unbilled funds remaining available under the Contract, and the total amount of unbilled funds remaining available under the Contract after deduction of the most recent amount billed.  A copy of each billing statement shall be made available to the State Fiscal Oversight Officer upon request.

Each candidate shall submit proof of business registration with the New Jersey Division of Taxation (P.L. 2004, C.57) prior to the award of contract but preferably with their proposal,  and must comply with the Affirmative Action requirements contained at N.J.A.C. 17:27 et seq. (See Exhibit A included herewith).

Proposers are advised that the contract with the successful proposer will permit the City to make payments to the successful proposer for approved services in accordance with, and within the time permitted by, the law governing prompt payment of public contracts for the purchase of goods and services.

Professional Information and Qualifications

Copies of this standardized submission requirements and selection criteria are on file and available from the Office of the City Clerk.  In addition to the attached forms, each interested firm shall submit the following information:

1. Name of Business or individual;
   
   
2. Address of principal place of business and all physicians or business’ offices and corresponding telephone and fax numbers;
   
   
3. Areas of Practice;
   
   
4. Description of Physician’s education, licensing, experience, qualifications, number of years with the practice and a description of experience with services similar to those described above;
   
   
5. At least four (4) references;
   
   
6. Examples of your record of success as a Physician;
   
   
7. The Physician’s ability to provide the services in a timely fashion (including staffing, familiarity and location of key staff);
   
   
8. Cost details, including the hourly rates of each of the individuals who will perform the services and the time estimates for each individual, all expenses, and where appropriate;
   
   
9. Statement of ownership disclosure (form provided);
   
   
10. Disclosure of Investment Activities in Iran Form (prior to the award of contract but preferably with the proposal. Form provided);
    
    
11. Certification of Non-Involvement in Prohibited Activities in Russia or Belarus (Prior to the award of contract but preferably with the proposal. Form provided);
    
    
12. Business Registration Certificate (prior to the award of contract but preferably with the proposal);
    
    
13. Statement, see attached, executed by a corporate officer, member, partner or   sole proprietor certifying that there are no prior or pending ethics complaints against them or their company; and
    
    
14. The successful proposer must comply with the requirements set forth in the Mandatory Equal Employment Opportunity language included herewith (Exhibit A).

Selection Criteria

The selection criteria used in awarding a contract or agreement for professional services as described herein shall include:

1. Qualifications of the individuals who will perform the tasks and the amounts of their respective participation;
   
   
2. Experience in providing medical services to children in urban environments substantially similar to Union City and references;
   
   
3. Ability to perform the task in a timely fashion, including staffing and familiarity with the subject matter;
   
   
4. Ability to be available with the appropriate personnel at all times necessary to accomplish the representation; and
   
   
5. Cost competitiveness in light of all of the above factors.

Submission Requirements

Sealed proposals will be publicly opened by the Union City Clerk in her offices at Union City Hall, 3715 Palisade Avenue, Union City, at 10:45 a.m. on November 25, 2025, 2025.  Sealed proposals must be received no later than 10:45 a.m. on November 25, 2025, 2025 by:

Hilda I. Rosario, City Clerk

City of Union City

3715 Palisade Avenue

Union City, New Jersey 07087

Please submit one original and two (2) copies of the RFP.  Use white 8 ½” x 11” paper.

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