Physical Library Materials and Value-Added Services

The Yavapai County Free Library District (YCFLD) is seeking Proposals from qualified vendors to supply YCFLD branches and other members of the Yavapai Library Network (YLN) with physical materials—including print books, DVDs, and other media—as well as to provide value-added services that support staff in the efficient acquisition and management of these materials. Such services may include cataloging, physical processing, and other solutions that streamline the workflows required to prepare materials for circulation and patron use.

Vendors are given an opportunity to bid on all or part of the Solicitation. To ensure access to the widest possible range of materials and services, YCFLD intends to award contracts to multiple vendors. The number of contracts awarded will be based on the quantity and quality of Proposals received. Contract(s) resulting from this Solicitation will be effective from the date of award through June 30, 2031.

Established in 1985, the Yavapai Library Network (YLN) is a countywide consortium of fifty-seven (57) academic, public, school, and special libraries. Collectively, these libraries share a collection of 1,283,345 items, including 920,221 physical materials. The combined budget for physical library materials among YLN members for fiscal years 2027 through 2031 is estimated at $2,500,000 from primary funding sources.

The Yavapai County Free Library District (YCFLD) is serving as the lead agency for this Solicitation. Any contract(s) resulting from this process will be available for use by all YCFLD branches as well as participating YLN member libraries. YCFLD and other YLN members may distribute their materials budgets across multiple awarded vendors, and therefore cannot guarantee the volume or value of purchases from any single vendor.