Philippines - Installation and Commissioning of HVAC System and Class III Biological Safety Cabinet for National Reference Lab for Special Pathogens (NRL-SPL) BSL2+ Including Recertification

RFP-26-0017

REQUEST FOR PROPOSAL

Installation and Commissioning of HVAC System and Class III Biological Safety Cabinet for National Reference Lab for Special Pathogens (NRL-SPL) BSL2+ Including Recertification

BACKGROUND

Family Health International (FHI 360) is an international nonprofit working to improve the health and well-being of people in the United States and around the world. FHI 360 partners with governments, the private sector, and civil society to bring about positive social change and to provide lifesaving health care, quality education, and opportunities for meaningful economic participation. FHI 360 works to address the complex challenges of human development with a unique mix of multidisciplinary, integrated solutions. Our areas of practice include civil society, communication and social marketing, economic development, education, the environment, gender, health, nutrition, research, technology, and youth.

PURPOSE

FHI 360 is requesting quotations from suppliers to provide Installation and Commissioning of HVAC System and Class III Biological Safety Cabinet for National Reference Lab for Special Pathogens (NRL-SPL) BSL2+ Including Recertification.

1. Strengthened biosafety infrastructure - Upgrading the HVAC system and installing a Class III Biological Safety Cabinet ensures safe handling of high-risk pathogens like Hantavirus and Ebola, reducing risks to laboratory staff and the public.

2. Restored operational capacity - Recertifying the Special Pathogens Laboratory (NRL-SPL) allows it to resume its role as the frontline facility for detecting emerging and re-emerging pathogens, including Pathogen X.

3. Enhanced outbreak response - Decentralized and resilient laboratory systems shorten turnaround times for confirmatory testing, enabling faster epidemiological investigations and public health interventions.

4. Global health alignment - Supports the Philippines' commitments under EpiC-GHS and WHO frameworks, contributing to international surveillance and preparedness against pandemics.

5. Sustainability through after-sales service - Inclusion of repair, calibration, warranty, and procurement support ensures long-term functionality and reliability of critical laboratory equipment.

VENDOR REQUIREMENTS

A. Biological Safety Cabinet with ducting

1. One (1) compatible Uninterruptible Power Supply (UPS) with automatic voltage

regulation.

2. Shipping and Installation costs to above stated institution.

3. End user training upon completion of Installation and Commissioning.

4. Three (3) years warranty on services and parts excluding consumables.

5. Three (3) years recertification (Annual) and semi-annual preventive maintenance.

6. Four (4) hours call response time and eight (8) hours for onsite service.

7. Installation and full commissioning on or before September 15, 2026.

B. HVAC System

1. Three (3) years warranty on services and parts excluding consumables.

2. Three (3) years recertification (Annual) and quarterly preventive maintenance.

3. Eight (8) hours call response time and twelve (12) hours for onsite service.

4. Completion and fully operational by or before September 15, 2026.

VENDOR SELECTION & CONTRACT AWARD

The final selection will be based on the best value, including favorable cost, vendor capabilities, and delivery commitment.

SUBMISSION REQUIREMENTS

Complete the bid package below and submit it via email by July 8, 2026, at 11 AM, to EpicPHProcurement@fhi360.org

Company Profile / Corporate Qualification Statement

Documentary Requirements (Business Permits, BIR COR, DTI Registration, SEC Registration)

RESERVED RIGHTS

All RFQ responses become the property of FHI 360, which reserves the right in its sole discretion to:

To disqualify any offer based on the offeror's failure to follow solicitation instructions.

Extend the time for submission of all RFQ responses after notification to all offerors.

Terminate or modify the RFQ process at any time and re-issue the RFQ to whomever FHI 360 deems appropriate.

FHI 360 may choose to issue multiple awards based on the solicitation.

Reserves the right to issue an award based on the initial evaluation of offers without discussion.

FHI 360 will not compensate vendors for the preparation of their response to this RFQ.

Issuing this RFQ is not a guarantee that FHI 360 will award a Master Service Agreement

FHI 360 shall not be obligated to order any minimum or maximum quantities of services or products and assumes no commitment, financial or otherwise.

Annex: Bid Package

QUOTATION COVER PAGE

In response to: FHI360 RFP 26-0017

FHI360 5th Floor Paseo Building Tower 1 111 Paseo De Roxas Avenue, corner Legaspi Street Legaspi Village, Makati City

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Company Name / Address: Company Point of Contact Signature: Name: Title: Phone #: Email:

PROPOSAL

The proposal should be comprehensive and highlight how you intend to meet the requirements of the RFP.

Company Profile / Corporate Qualifications Statement

Summary statement of not more than two pages describing the following:

Provide the required information below:

Name of Company:

Address:

Telephone Number:

Website or email address:

Name of principal owner/manager:

Direct Dial Telephone Number:

Number of Years in Business:

Small Business: Yes/No__________

Minority Owned: Yes/No__________

Nature of Ownership: _________________

Number of Employees:

Name and title of representative to be assigned to the FHI 360 account:

Representative's Office Location:

Telephone Number:

Cellphone Number:

Email Address:

Submit your formal quotation on your official company letterhead for our reference and further evaluation.

Provide a description of your business and services

Provide the year in which your business was established

Provide copies of the following legal documents:

BIR COR

Business Permit

SEC Registration

DTI Registration

Vendor Capabilities

Company Experience

History of the company and past performance/prior experience in providing the subject of the RFP to clients similar to FHI 360.

Provide your company's capabilities and how your company meets the requirements needed for the RFP.

Key Personnel

Provide the CV or resume of your key personnel

Technical Approach/Methodology

Please provide a narrative on how you will implement the tasks in the deliverables section of this RFP.

Business References

Please provide at least three (3) references from current or past clients/organizations who were provided similar service in the past three (3) years, along with a short paragraph describing the services that were performed. The services need to be relevant to the requirements needed for this RFP. Reference information should include the name of the company, address, contact person, contact number, email address, and brief description of services provided (see template below). Please be advised that references will be contacted as part of the evaluation process.

Reference 1

Name of company:

Address:

Main contact person:

Telephone number:

Email address:

Brief description of services provided:

Price schedule

FHI 360 will comply with all applicable government tax policies, including the application of EWT.

By signing this attachment, the bidder confirms he has a complete understanding of the specifications and fully intends to deliver items that comply with the above-listed specifications.