PHILIPPINES - Equipment maintenance, calibration, and repair of various laboratory equipment

RFQ 2026-0040

REQUEST FOR QUOTATION

Equipment maintenance, calibration, and repair of various laboratory equipment

Commodity/Service Required:	Equipment maintenance, calibration, and repair of various laboratory equipment
Type of Procurement:	Competitive Bidding
Type of Contract:	Maintenance Service Contract
Submit Proposal to:	Procurement.EpiC.PH@fhi360.org
Date of Issue of RFQ:	August 10, 2026
Deadline for submission of Proposal:	August 17, 2026, at 11:59 PM

BACKGROUND

Family Health International (FHI 360) is an international nonprofit working to improve the health and well-being of people in the United States and around the world. FHI 360 partners with governments, the private sector, and civil society to bring about positive social change and to provide lifesaving health care, quality education, and opportunities for meaningful economic participation. FHI 360 works to address the complex challenges of human development with a unique mix of multidisciplinary, integrated solutions. Our areas of practice include civil society, communication and social marketing, economic development, education, the environment, gender, health, nutrition, research, technology, and youth.

PURPOSE

FHI 360 is requesting quotations from suppliers to provide Equipment maintenance, calibration, and repair of various laboratory equipment:

EQUIPMENT	Research Institute for Tropical Medicine	Ilocos Training and Regional Medical Center	Cagayan Valley Medical Center	Jose B. Lingad Memorial General Hospital	Bicol South Luzon – Subnational Reference Laboratory	Vicente Sotto Memorial Medical Center	Northern Mindanao Medical Center	Southern Philippines Medical Center	Cotabato Regional Medical Center
ELISA WASHER	1	1	1	1	1	1	1	1	1
ELISA READER	1	1	1	1	1	1	1	1	1
Automated Tecan, EVO, with higher specs	1
Automated Tecan, EVO , with lower specs				1		1
BSC			1			1
Refrigerated centrifuge						1
Analytical Balance						1
pH meter						1
Thermometer			3
Pipette Single Channel Mechanical	50		7
Pipette 8 Channel Mechanical			1
Strirrer			1
Precision Balance			1
Vortex			1
Pipette Controller			1
Centrifuge			1

*n=number of equipment units

VENDOR REQUIREMENTS

• Vendor capable of providing the Equipment maintenance, calibration, and repair of various laboratory equipment.

• Vendor is required to documents associated with the proposed product.

VENDOR SELECTION & CONTRACT AWARD

The final selection will be based on the best value, including favorable cost, vendor capabilities, and delivery commitment.

SUBMISSION REQUIREMENTS

Complete the bid package below and submit it via email by August 17, 2026, at 11:59 PM, to EpicPHProcurement@fhi360.org

• Company Profile / Corporate Qualification Statement

• Documentary Requirements (Business Permits, BIR COR, DTI Registration, SEC Registration)

RESERVED RIGHTS

All RFQ responses become the property of FHI 360, which reserves the right in its sole discretion to:

• To disqualify any offer based on the offeror's failure to follow solicitation instructions.

• Extend the time for submission of all RFQ responses after notification to all offerors.

• Terminate or modify the RFQ process at any time and re-issue the RFQ to whomever FHI 360 deems appropriate.

• FHI 360 may choose to issue multiple awards based on the solicitation.

• Reserves the right to issue an award based on the initial evaluation of offers without discussion.

• FHI 360 will not compensate vendors for the preparation of their response to this RFQ.

• Issuing this RFQ is not a guarantee that FHI 360 will award a Master Service Agreement

• FHI 360 shall not be obligated to order any minimum or maximum quantities of services or products and assumes no commitment, financial or otherwise.

Annex: Bid Package

1. QUOTATION COVER PAGE

In response to:
FHI360 RFQ 2026-0040

FHI360
5th Floor Paseo Building Tower 1
111 Paseo De Roxas Avenue, corner Legaspi Street
Legaspi Village, Makati City

------------------------------------

Company Name / Address:
Company Point of Contact
Signature:
Name:
Title:
Phone #:
Email:

2. PROPOSAL

The proposal should be comprehensive and highlight how you intend to meet the requirements of the RFQ.

A. Company Profile / Corporate Qualifications Statement

Summary statement of not more than two pages describing the following:

• Provide the required information below:

• Name of Company:

• Address:

• Telephone Number:

• Website or email address:

• Name of principal owner/manager:

• Direct Dial Telephone Number:

• Number of Years in Business:

• Small Business: Yes/No__________

• Minority Owned: Yes/No__________

• Nature of Ownership: _________________

• Number of Employees:

• Name and title of representative to be assigned to the FHI 360 account:

• Representative’s Office Location:

• Telephone Number:

• Cellphone Number:

• Email Address:

• Submit your formal quotation on your official company letterhead for our reference and further evaluation.

• Provide a description of your business and services

• Provide the year in which your business was established

• Provide copies of the following legal documents:

• BIR COR

• Business Permit

• SEC Registration

• DTI Registration

B. Vendor Capabilities

a. Company Experience

• History of the company and past performance/prior experience in providing the subject of the RFQ to clients similar to FHI 360.

• Provide your company’s capabilities and how your company meets the requirements needed for the RFP.

b. Key Personnel

• Provide a resume and certification of your key personnel

c. Technical Approach/Methodology

• Please provide “Product Compliance and Standards Verification” to ensure all supplied items are genuine.

d. Business References

o Please provide at least three (3) references from current or past clients/organizations who were provided similar service in the past three (3) years, along with a short paragraph describing the services that were performed. The services need to be relevant to the requirements needed for this RFP. Reference information should include the name of the company, address, contact person, contact number, email address, and brief description of services provided (see template below). Please be advised that references will be contacted as part of the evaluation process.

Reference 1

Name of company:

Address:

Main contact person:

Telephone number:

Email address:

Brief description of services provided:

C. Price schedule

Item #	Quantity	Description of Preferred Commodity or Services Specifications	Unit of Measure	Unit Fixed Price (Each)	Total Fixed Price (Each)
1
2
3
4
5
6
7
8
Total Price

FHI 360 will comply with all applicable government tax policies, including the application of EWT.

By signing this attachment, the bidder confirms he has a complete understanding of the specifications and fully intends to deliver items that comply with the above-listed specifications.

Signature:
Title:
Date: