Phase 2 Seating Package RFP 6-17-26

REQUEST FOR PROPOSALS
Furniture Purchase
Metropolitan Airport Authority
Of Rock Island County, Illinois
Project GATEWAY Phase 2 Furniture Purchase
RFP TITLE
The purpose of this Request for Proposals (RFP) is to solicit
PURPOSE proposals from qualified and responsible dealers and manufacturers
for the manufacture/procurement of furniture and seating in and
around the Quad Cities International Airport (MLI). The scope of
work includes providing all necessary labor, supervision, materials,
tools, equipment, and related services to complete the project.
PROPOSAL PACKETS Available online at www.qcairport.com or at the airport administrative
offices located in the west end of the airport terminal building at the
address below.
2:30 P.M. Central Time
DEADLINE FOR Thursday July 2, 2026
SUBMISSIONS
Proposal opening immediately following.
LATE, FAXED, ELECTRONIC MAIL OR UNSIGNED PROPOSALS WILL BE
REJECTED
QUAD CITIES INTERNATIONAL AIRPORT
SUBMIT PROPOSAL TO 2200 George Kirk Drive; Ste. 100
THIS ADDRESS MOLINE, IL 61265
REQUIRED PROPOSAL Submit a total of ( 2 ) copies of your proposal
COPIES
VENDOR PRE- There is no pre-proposal meeting for the project.
PROPOSAL
CONFERENCE/TOUR
PLEASE DIRECT NAME Joseph Goetz
ALL INQUIRES TO TITLE Airport Operations Manager
PHONE # 309-757-1754
EMAIL jgoetz@qcairport.com
WEB SITE www.qcairport.com
THIS RFP IS COMPRISED OF: RESPONSE CHECKLIST:
Part 1 - General Guidelines & Information Completed Proposal Forms - Part 4
Part 2 - Technical Requirements Price Proposal
o
Proposal Cover Page/Affidavit
o
Part 3 - Scope of Work, Schedule A
Reference Data Sheet
o
Statement of Qualifications
o
Part 4 - Required Proposal Forms and
Prevailing Wage Certification
o
Pricing Proposal, Schedule B
Part 5 - Sample Contract/Agreement
Evidence of Insurance - or proof of
ability to obtain insurance.

DATE PROPOSAL ISSUED: 6/17/26

Part 1
GENERAL GUIDELINES AND INFORMATION
1. Introduction:
The Metropolitan Airport Authority of Rock Island County (MAA), owner and operator of
the Quad Cities International Airport (QC Airport) invites and will accept proposals for the
service outlined in Part 3, Scope of Work. The MAA intends to use the results of this
process to award a contract(s) or issuance of purchase order(s). The MAA is soliciting
proposals for the procurement and installation of furniture and seating. The contractor(s)
selected will procure/manufacture and ship the furniture to the MAA at the proposed
price with delivery by the phased deadlines.
2. Errors and Discrepancies:
Should proposer find an error, discrepancy, ambiguity or omission in the project
documents prior to submitting a proposal, the proposer is obligated to contact the MAA
with written notice of the error, discrepancy, ambiguity, or omission. The written notice
shall identify the nature and location of the error, discrepancy, ambiguity, or omission.
3. Clarification/Questions:
Any questions concerning this proposal must be submitted in writing by mail, or email at
least THREE WORKING DAYS prior to the proposal deadline. Submittals received after
that time WILL NOT be considered. All inquiries must be directed to the person indicated
on the cover page.
4. Procedures and Rights of the Authority:
The MAA shall not be liable and Respondent shall not be reimbursed, for any costs or
expenses incurred in the preparation and submission of the proposals. The RFP
constitutes an invitation to submit a proposal to the MAA. The MAA may, in its sole
discretion, exercise the following rights and options with respect to the RFP process:
i. To waive any irregularities in submittals received after notification to
proposers affected.
ii. To request additional information.
iii. To modify dates at its discretion.
iv. To select and enter into an agreement with the Respondent(s) whose
proposal best satisfies the interest of the MAA and not necessarily on the
basis of any single factor.
v. To accept, reject, or negotiate modifications to any submittal as the MAA, in
its sole discretion, deems it to be in its best interest.
vi. To conduct investigations with respect to the proposals of each submitting
party.
vii. To exercise its discretion and apply its judgement with respect to any
aspect of this RFP, the evaluation of submittals, and the negotiation and
award of any contract.
The submission of a proposal in response to this process constitutes an invitation to
negotiate with the MAA and is not a proposal. The submission of a proposal in response
to this process does not impose any legal obligation upon either the MAA or

Respondent(s), nor does it create any contractual or quasi-contraction relationship
between them.
All proposals shall become the property of the MAA. Only those Respondent's
responding to this solicitation and having tendered their response which meet the
requirements herein specified will be considered for the service contemplated regardless
of prior contract with the MAA, or other agencies, departments or personnel.
5. Addendums:
In the event that it becomes necessary to provide additional clarifying data or
information, or to revise any part of this RFP, revisions/amendments and/or supplements
will be posted on the MAA website at www.qcairport.com. Proposers are reminded to
regularly monitor the website for any such postings. Proposers must acknowledge the
receipt/review of any addendum(s) on the bottom of the Signature Affidavit.
The MAA has the sole authority for modifications of the specifications and/or proposals.
6. Proposal Protest Procedure:
Any potential proposer wishing to file a protest concerning alleged improprieties in this
solicitation must submit the protest in written format forty-eight (48) hours prior to the
specified time of the proposal opening. The formal written protest must identify the name
of vendor contesting the solicitation, the project name, and the specific grounds for the
protest. All determinations made by the MAA are final.
All correspondence should be sent to the contact listed on the cover sheet of this RFP.
Failure to timely submit a protest shall constitute a waiver of all protest rights. The
determination of the MAA shall be final.
7. Acceptance:
Proposals shall remain fixed and valid for acceptance during the appropriate phased
delivery schedule. The MAA also retains the right to accept or reject any or all proposal
and negotiate contract terms.
No minimum quantity of work is guaranteed. All work shall be performed only upon
written authorization by the MAA.
All DBE requirements shall comply with 49 CFR Part 26.
8. Withdrawal of Proposals:
Proposers may withdraw a proposal in writing, at any time up to the proposal due date
and time. The written request must be signed by an authorized representative of the
proposer and submitted to the MAA. If a previously submitted proposal is withdrawn
before the proposal due date and time, the proposer may submit another proposal, at
any time up to the proposal due date and time, the proposer may submit another
proposal, at any time up to the proposal due date and time.
9. Preliminary Evaluation
Proposals must be submitted on the attached proposal forms. The proposal will be
reviewed initially to determine responsiveness.

10. Proven Experience/Qualifications:
Proposers shall provide information with their proposal that will certify that they are
experienced with or meet the requirement of this specification to be eligible for a contract
award. (Complete Statement of Qualifications Form)
11. Award:
Written Notice of Award to a vendor(s) will be mailed or delivered to the address shown
on the proposal and will be considered sufficient notice of acceptance of proposal.
The MAA will award the proposal to vendor(s) deemed most responsive and
responsible. In determining if a proposer is responsive and responsible the MAA will
consider criteria in Part 2 - Technical Requirements such as, but not limited to
proposer's past performance and/or service reputation, and service capability, quality of
the proposer's staff or services, customer satisfaction, references, the extent to which
the proposer's staff or services meet the MAA's needs, proposer's past relationship with
the MAA, total unit price based on provided estimated quantities, and any other relevant
criteria listed elsewhere in this solicitation. The MAA may opt to establish alternate
selection criteria to protect its best interest or meet performance or operational
standards.
The MAA reserves the right to accept any proposal(s) or to reject any or all proposals, or
to award a contract(s) on such basis as deemed to be in the agency's best interest. The
MAA reserves the right to reduce the scope of services during the term of the contract.
12. Project/Contract Administration:
The MAA will be responsible for coordinating, monitoring and administering the resulting
service contract/purchase order. The MAA shall be responsible for notifying vendor
relative to contract renewals /extensions. Any modifications to contracts/purchase orders
shall be communicated by the MAA to the vendor to be added to the agreement.
13. Term
The contract shall be effective on the date indicated on the purchase order or the
contract execution date and shall be in force for a period with an end date no later than
June 30, 2028. The MAA intends to procure furniture in accordance with the delivery
schedule in Part 4.
Contract extensions are not automatic. Vendor performance may be taken into
consideration in the decision by the MAA to either continue this contract beyond the date
noted above.
Anticipated contract start date: On or after July 31, 2026.
14. Additions to Contract:
The MAA reserves the right to add new items and locations at a price conforming to other
like items on the contract. The MAA will provide a quantity and location for additional work
to the contractor.
15. Contracting Assignment:

This contract and any part thereof shall not be subcontracted or assigned to another
contractor without prior written permission of the MAA. The contractor shall be directly
responsible for any subcontractor's performance and work quality when used by the
contractor to carry out the scope of the job. Subcontractors must abide by all terms and
conditions under this contract.
16. Termination of Contract:
If for any reason the successful contractor fails to fulfill the requirements of the contract
for providing the specified services, the MAA shall have the right to cancel the contract
at any time and negotiate for the services with another contractor.
17. Satisfactory Work:
Any work found to be in any way defective or unsatisfactory shall be corrected by the
contractor at its own expense at the order of the MAA. The MAA also reserves the right
to contract out services not satisfactorily completed and to purchase substitute services
elsewhere. The MAA reserves the right to charge the contractor with any or all costs
incurred or retain/deduct the amount of such costs incurred from any monies due or
which may become due under this contract.
18. Pricing:
The price proposed shall include all labor, materials, equipment, and other costs
necessary to fully complete the services in accordance with specifications of this
request for proposals.
The Authority desires to utilize the Omnia cooperative purchasing agreement for this
procurement. Proposals should include Omina cooperative purchasing contract
pricing.
Proposals must include:
Lump sum cost
o
Detailed breakdown of labor and material
o
Work schedule
o
List of subcontractors
o
Insurance and bonding documents
o
Any necessary tariffs
o
Delivery to the Quad Cities International Airport
o
All prices, costs, and conditions outlined in the proposal shall remain fixed through
each annual period. Each annual period will begin January 1 and cease December
31.
State Sale Tax/Federal Excise Tax: Proposals should not include Federal Excise and
Illinois Sales Taxes, as the MAA is exempt from payment of such taxes.
19. Payment Terms and Invoicing:
Payment: The MAA's normal payment terms are net 30 days.
Unless otherwise agreed, the MAA will pay properly submitted vendor invoices within
thirty (30) days of receipt of goods or services, or combination of both. Payment will not
be made until goods or services are delivered, installed (if required), and accepted as
specified.
Contractor shall submit monthly invoices for services rendered. All invoices shall contain
complete and accurate information.

Invoices presented for payment must be submitted in accordance with instructions
contained on the purchase order or contract. In no instance shall the contractor invoice
the MAA for more than is authorized by the MAA on the issued purchase order or
contract
Non Allowed Charges: Other incidental or standard industry charges not identified herein
are not allowed under this contract. Miscellaneous service charges used to help the
contractor pay various fluctuating current and future costs are not allowed. These
include, but are not limited to, costs directly or indirectly related to the environment,
energy issues, fuel charges, service and delivery of goods and services.
20. Applicable Law:
This contract shall be governed by and construed, interpreted and enforced in accordance
with the laws of the State of Illinois and Illinois Courts. The parties to this contract agree
and covenant that for all purposes, including performance and execution that this contract
will be enforceable in Rock Island County, Illinois; and that if legal action is necessary to
enforce this contract, exclusive venue will lie in Rock Island County, Illinois.
The Respondent shall at all times observe and comply with all laws, ordinances and
regulations of the federal, state, and local governments, which may in any manner affect
the preparations of proposals. Respondent hereby agrees it will comply with all
requirements of the Illinois Human Rights Act, 775 ILCS 5/1-101 et seq., as may be
amended from time to time, including the provision dealing with sexual harassment and
that if awarded the contract, will not engage in any prohibited form of discrimination in
employment as defined in the Act prohibiting discrimination unrelated to the individuals
ability to perform the essential functions of the job, association with a person with a
disability, or unfavorable discharge from military service and will require any subcontractor
to abide by the same restrictions. Respondents shall comply with all requirements of the
Act and of the Rules of the Illinois Department of Human Rights in regard to posting
information on employee's rights under the Act. Respondents are also required to comply
with all applicable federal and state laws and regulations regarding minimum wages, limit
on payment to minors, minimum fair wage standards for minors, payment of wage due
employees, and health and safety of employees.
21. Title VI Solicitation Notice:
The Metropolitan Airport Authority of Rock Island County, Illinois, as a condition of a grant
award, and in accordance with the provisions of Tile VI of the Civil Rights Act of 1964 (42
USC 2000d et seq) and implementing regulations (49 CFR part 21) including
amendments thereto, the Airport and Airway Improvement Act of 1982 (49 U.S.C.
47123), the Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.), Section 504 of the
Rehabilitation Act of 1973 (29 U.S.C. 794 et seq.), the Americans with Disabilities Act of
1990 (42 U.S.C. 12101, et seq.), U.S. Department of Transportation and Federal
Aviation Administration (FAA) Assurances, and other relevant civil rights statutes,
regulations, or authorities, including any amendments or updates thereto, hereby notifies
all Respondent's that it will affirmatively ensure that for any contract entered into pursuant
to this advertisement, businesses will be afforded full and fair opportunity to submit
proposals in response to this invitation and no businesses will be discriminated against
on the grounds of race, color, national origin, creed, sex, age, disability, or genetic
information in consideration for an award.
22. FAA Required Provisions:

Disadvantaged Business Enterprise - The requirements of 49 CFR Part 26 including any
amendments thereto apply to the awarded contract. It is the policy of the MAA to practice
nondiscrimination based on race, color, sex, or national origin in the award or performance
of any contract. The Owner encourages participation by all firms qualifying under this
solicitation regardless of business size or ownership.
Buy American Preferences - Respondents must adhere to the provisions of 49 U.S.C.
50101, Executive Order 14005, and BABA.
Davis Bacon Requirements - Respondents must adhere to the provisions of The Davis-
Bacon Act (40 USC 3141-3144, 3146, and 3147)
Debarment and Suspension - Respondents must adhere to the provisions of 2 CFR part
180.
Federal Fair Labor Standards Act - All contracts and subcontracts that result from this
solicitation incorporate by reference the provisions of 29 CFR Part 201, et seq, the Federal
Fair Labor Standards Act (FLSA), with the same force and effect as if given in full text.
The FLSA sets minimum wage, overtime pay, recordkeeping, and child labor standards
for full and part-time workers. The Respondent has full responsibility to monitor
compliance to the referenced statute or regulation. The Respondent must address any
claims or disputes that arise from this requirement directly with the U.S. Department of
Labor - Wage and Hour Division.
Foreign Trade Restriction - Trade Restriction Certification
By submission of an offer, the Respondent certifies that with respect to this solicitation
and any resultant contract, the Respondent:
1) Is not owned or controlled by one or more citizens of a foreign country
included in the list of countries that discriminate against U.S. firms as
published by the Office of the United States Trade Representative (USTR);
2) Has not knowingly entered into any contract or subcontract for this project
with a person that is a citizen or national of a foreign country included on
the list of countries that discriminate against U.S. firms as published by the
USTR; and
3) Has not entered into any subcontract for any product to be used on the
Federal project that is produced in a foreign country included on the list of
countries that discriminate against U.S. firms published by the USTR.
This certification concerns a matter within the jurisdiction of an agency of the United States
of America and the making of a false, fictitious, or fraudulent certification may render the
maker subject to prosecution under Title 18 USC 1001.
The Respondent must provide immediate written notice to the MAA if the Respondent
learns that its certification or that of a subcontractor was erroneous when submitted or
has become erroneous by reason of changed circumstances. The Respondent must
require subcontractors provide immediate written notice to the Respondent if at any time
it learns that its certification was erroneous by reason of changed circumstances.
Unless the restrictions of this clause are waived by the Secretary of Transportation in
accordance with 49 CFR 30.17, no contract shall be awarded to a Respondent or
subcontractor:
1) Who is owned or controlled by one or more citizens or nationals of a foreign
country included on the list of countries that discriminate against U.S. firms
published by the USTR; or
2) Whose subcontractors are owned or controlled by one or more citizens or
nationals of a foreign country on such USTR list; or

3) Who incorporates in the public works project any product of a foreign
country on such USTR list.
Nothing contained in the foregoing shall be construed to require establishment of a system
of records in order to render, in good faith, the certification required by this provision. The
knowledge and information of a contractor is not required to exceed that which is normally
possessed by a prudent person in the ordinary course of business dealings.
The Respondent agrees that, if awarded a contract resulting from this solicitation, it will
incorporate this provision for certification without modification in all lower tier subcontracts.
The Respondent may rely on the certification of a prospective subcontractor that it is not
a firm from a foreign country included on the list of countries that discriminate against U.S.
firms as published by USTR, unless the Respondent has knowledge that the certification
is erroneous.
This certification is a material representation of fact upon which reliance was placed when
making an award. If it is later determined that the Respondent or subcontractor knowingly
rendered an erroneous certification, the Federal Aviation Administration (FAA) may direct
through the MAA cancellation of the contract or subcontract for default at no cost to the
MAA or the FAA.
Lobbying Federal Employees - Certification Regarding Lobbying
The Respondent certifies by signing and submitting this proposal, to the best of his or her
knowledge and belief, that:
1) No Federal appropriated funds have been paid or will be paid, by or on
behalf of the Respondent, to any person for influencing or attempting to
influence an officer or employee of an agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or
cooperative agreement.
2) If any funds other than Federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer
or employee of any agency, a Member of Congress, an officer or employee
of Congress, or an employee of a Member of Congress in connection with
this Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form-LLL, "Disclosure
Form to Report Lobbying," in accordance with its instructions.
3) The undersigned shall require that the language of this certification be
included in the award documents for all sub-awards at all tiers (including
subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all sub-recipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when
this transaction was made or entered into. Submission of this certification is a prerequisite
for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than
$10,000 and not more than $100,000 for each such failure.
Prohibition of Covered Unmanned Aircraft Systems (UAS) - The Respondent certifies that
they are aware of and comply with relevant Federal statutes and regulations, including

those from the Federal Aviation Administration (FAA), for operating unmanned aircraft
systems (UAS) in accordance, and in compliance with all related requirements in the FAA
Reauthorization Act of 2024 (Public Law 118-63), section 936 (49 U.S.C. 44801 note).
Respondent warrants that all UAS operations will be conducted in full compliance with all
applicable Federal Aviation Administration (FAA) regulations, including but not limited to
14 CFR Part 107, and any other applicable local, state, or Federal laws and regulations.
The MAA and subgrant recipients cannot use AIP grant funds to enter into, extend, or
renew a contract related to covered unmanned aircraft systems (UAS). This includes both
procurement and operational contracts, as well as contracts with entities that operate such
systems.
Recovered Materials - Respondents must adhere to the provisions of 2 CFR part 200.
23. Confidentiality:
As a unit of local government, the MAA is subject to the Illinois Freedom of Information
Act (FOIA) or 5 ILCS 140/1, et. Seq. as amended. Therefore, after award of the Contract,
responses, documents, and materials submitted by Respondent in response to this RFP
may be available for public inspection in accordance with FOIA. Based upon the public
nature of these RFP's, where applicable, a Respondent must inform the MAA, in writing,
of the exact materials in the proposal which it claims are exempt from disclosure pursuant
to FOIA.
24. Permits, Licenses:
The contractor(s) selected under this proposal shall be required to obtain the necessary
permits and licenses prior to performing any work under this contract. The contractor will
be required to demonstrate valid possession of appropriate required licenses and will
keep them in effect for the term of this contract.
Contractor must be financially responsible for obtaining all required permits and licenses
to comply with pertinent regulations, municipal, county, Illinois state, and federal laws,
and shall assume liability for all applicable taxes.
25. Prevailing Wage:
All installation work shall be completed using prevailing wages in accordance with the
Illinois Prevailing Wage Act and Federal Davis-Bacon and related Acts (Complete the
Prevailing Wage Proposal Form).
26. Insurance:
The successful vendor is required to submit to the MAA a Certificate of Insurance prior
to performing any work under this contract. The current certificate must be on file with
the MAA Administrative offices prior to initiation of work on airport premises and must
remain in effect until expiration or termination of the contract service period.
Contact your insurance representative to issue an Additional Insured Endorsement
naming the Metropolitan Airport Authority of Rock Island County, Illinois, to your General
Liability coverage as shown below. Address certificate holder as shown below.
Indicate mailing address for the MAA as shown below.
The contract requires a current Certificate of Insurance on file (listing all polices) with the
MAA Administrative Offices listing the certificate holder as: