Pharmacy Benefit Management Services

Agency: Washington County Board of Education
State: Maryland
Type of Government: State & Local
NAICS Category:
  • 446110 - Pharmacies and Drug Stores
  • 524292 - Third Party Administration of Insurance and Pension Funds
  • 541611 - Administrative Management and General Management Consulting Services
Posted Date: Oct 16, 2019
Due Date: Nov 15, 2019
Solicitation No: 2020-21
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Pharmacy Benefit Management Services
Bid number 2020-21
Bid posting date Wednesday, October 16, 2019 - 3:45pm
Bid opening date Friday, November 15, 2019 - 1:00pm

It is the intent of this RFP to solicit sealed proposals from qualified firms to establish a contract for providing Pharmacy Benefit Management Services to eligible employees and their dependents.Washington County Public Schools (WCPS) has retained Gallagher Benefit Services, Inc to assist with this RFP.

BOE approval March 2019
Term start July 1, 2020
Term end June 30, 2023
Renewals One (1)
Renewal type Additional 2-year term
Staff Tricia Riley
Bid number 2020-21
Bid Documents

Attachment Preview

Request for Proposals
Pharmacy Benefit Management Services
RFP 2020-21
Procurement Schedule
Issue Date:
October 16, 2019
Pre-Proposal Meeting:
October 24, 2019 at 11:00 AM EST
Washington County Public Schools
Center for Education Services
10435 Downsville Pike
Hagerstown, Maryland 21740
Deadline for Written Questions Submission:
October 29, 2019 by 1:00 PM EST
Proposal Due:
November 15, 2019 by 1:00 PM EST
Washington County Public Schools
Center for Education Services
10435 Downsville Pike
Hagerstown, Maryland 21740
Tentative Award Date:
March 9, 2020
Dates and/or times are subject to change by the issuing of a written addendum.
WCPS Contract Managers
Procurement Officer
Scott Bachtell
Supervisor of Purchasing
301-766-2842
bachtSco@wcps.k12.md.us
Contract Administrator
Tricia Riley
Supervisor of Employee Benefits
301-766-8991
rileytri@wcps.k12.md.us
This Bid/RFP document is posted on the WCPS Purchasing website at www.wcpspurchasing.com. This is also the source for any/all
addenda. Please register your company for notices about this Bid/RFP and similar projects on our web site.
TABLE OF CONTENTS
Sections
I.
General Terms & Conditions
II. Specific Terms & Conditions
III. Purpose of RFP
IV. Background
V. Statement of Needs
VI. Specification Overview
VII. Specific Evaluation & Award Criteria
WCPS RFP 2020-21
Pharmacy Benefit Management Services
Page
3
6
19
20
23
25
26
Attachments
A. WCPS PBM RFP 2020-21
B. WCPS- Formulary Disruption RFP 2020-21 (example; will supply full data with intent to bid email release)
C. Specification, Price, and Addenda Signature Acknowledgment (available as separate documents on the WCPS
Purchasing website)
D. WCPS Contract Affidavit
E. WCPS Mandatory Bid Proposal Affidavit
Appendix
I. Benefits and Contributions
II. Enrollment History and Claims (need email of intent to bid to release)
III. Census (need email of intent to bid for release)
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WCPS RFP 2020-21
Pharmacy Benefit Management Services
SECTION I - GENERAL TERMS AND CONDITIONS
1. Introduction
It is the intent of this RFP to solicit sealed proposals from qualified firms to establish a contract for
providing Pharmacy Benefit Management Services to eligible employees and their dependents.
Washington County Public Schools (WCPS) has retained Gallagher Benefit Services, Inc to assist with this RFP.
2. Definitions
As contained herein, the terms “WCPS”, WCBOE, “Schools” and/or “WCPS” means Washington County Public
Schools/Washing County Board of Education. The terms “bidder”, “offeror”, “firm”, and “person” are synonymous,
and mean an entity submitting a proposal in response to this solicitation. Similarly, the terms “bid”, and “proposal”,
mean the response submitted by an offeror. The term “contractor” means an offeror awarded a contract as a result of
this solicitation. The terms “General and Special Provisions”, “requirements”, “scope”, “specifications”, and
“criteria” mean the services, terms, and conditions required by the Bid/RFP.
3. Document Organization
This Bid/RFP solicitation document is organized into sections and required to be followed. If submissions are
outside this format, the bid may be disqualified.
TAB I
TAB II
TAB III
TAB IV
TAB V
TAB VI
Executive Summary, Minimum Service Requirements, Summary of Deviations from the
specifications
Description of Plan Designs Quoted; List all deviations from current and proposed plans.
Provide list of limitations and exclusions
Completed RFP File (excel format- WCPS- PBM RFP 2020)
Disruption (excel format-Formulary Disruption)
Sample management reports and documents
Sample documents and communication materials
4. Bidder Registration
Vendors are solely responsible for completing the vendor registration process online at wcpspurchasing.com.
Contact Beverly Bergan, Purchasing Associate, at 301-766-2841, or by email to: bergabev@wcps.k12.md.us if you
have any questions or to check the status of your registration. Once registered in the WCPS Vendor Database, you
will be able to view current solicitations and may automatically receive notification of certain bid solicitations.
Washington County Public Schools will not be held responsible for a company’s failure to become and remain a
registered Vendor, to identify appropriate commodity/service categories, to keep the self-service vendor account up
to date with current contact information, and to accomplish these things in a timely manner. Bidders with a repeated
history of not bidding in a specific category may be removed from the Vendor Database for that category at the
discretion of the Purchasing Supervisor.
a. If your firm is already a WCPS registered vendor:
You must confirm your account is current and a W-9 must be on file
5. Receipt of Bids
a. Bids received prior to the time of opening will be time-stamped and securely kept unopened. No bid received
after the due date and time listed will be considered. WCPS will not be responsible for the premature opening of
bids received that are not properly addressed or identified. Any bid may be withdrawn before the scheduled time
for opening bids.
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WCPS RFP 2020-21
Pharmacy Benefit Management Services
b. All inner and outer envelopes and packaging, used by Fed Ex, UPS and etc., are to be labeled with the following:
Bidder Name
Bid Number and Name
Due Date and Time
c. Bids received after the designated date and/or time will not be accepted, regardless of when they were mailed or
given to a delivery carrier.
d. Bids not received by the date, time, and location designated on the solicitation cover sheet, due to improper
labeling, may be considered non-responsive.
e. In the event of inclement weather on the date when bids are scheduled to be opened and the WCPS offices are
closed, or operating under a modified schedule, bids will be opened on the next business day at the same time as
previously scheduled. Bids will be accepted until the scheduled time of opening on the next business day. Often
when schools are closed due to inclement weather, administrative offices remain open. When in doubt, call the
Purchasing Department (301-766-2840).
6. Addenda
a. All changes to the bid solicitation will be made through appropriate addenda issued from the Purchasing
Department.
b. Addenda will be available on the WCPS Purchasing Department webpage.
c. Addenda will be issued no later than four (4) days prior to the date for receipt of Bids except an Addendum
withdrawing the request for Bids or one which includes postponement of the date for receipt of Bids.
d. Each bidder shall ascertain, prior to submitting a bid that they have received all Addenda issued and the bidder
shall acknowledge receipt on the Signature Acknowledgement Form. Failure of any bidder to acknowledge the
receipt of addenda will not relieve that bidder from any obligations under this solicitation as amended by
addenda. All addenda so issued will become part of the award and contract documents.
7. Preparation of Bid
a. Should any bidder be in doubt as to the meaning of the specifications, or should they find any discrepancy or
omission, they shall notify the Contract Managers listed on the solicitation cover sheet. No pleas of ignorance of
such conditions and requirements resulting from failure to make such investigations and examinations will
relieve the successful offeror from its obligations to comply in every detail with all the provisions and
requirements of the contract documents, or will be accepted as a basis for any claim whatsoever for any
monetary consideration on the part of the successful bidder. If required, bidders will be notified of clarifications
and/or additional information by means of addenda.
b. Each bid will be sealed, show the full business address and contact information of the bidder and be signed by
the person(s) legally authorized to sign contracts. All correspondence concerning the bid and contract, including
notice of award, copy of contract, and purchase order, will be emailed, or mailed, to the address shown on the bid
in the absence of written instructions from the bidder to the contrary.
c. Bidders shall be required under Article 56, Section 270(4), Annotated Code of Maryland, to provide proof of
Certificate of Registry and must be licensed to do business in the State of Maryland and must provide a tax
certification number. Visit the following website to ensure compliance:
www.Egov.maryland.gov/BusinessExpress
d. By submitting a response to this solicitation, each Bidder represents that it is not in arrears in the payment of any
obligations due and owing the State of Maryland, including the payment of taxes and employee benefits, and that
it shall not become so in arrears during the term of the contract if selected for contract award.
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WCPS RFP 2020-21
Pharmacy Benefit Management Services
e. Bids by partnerships must be signed with the partnership name, followed by the signature and designation of the
person having authority to sign. When requested, satisfactory evidence of authority of the person signing will be
furnished. Anyone signing the bid as an agent shall file satisfactory evidence of their authority to do so, if
requested.
f. Bids by corporations must be signed with the name of the corporation, followed by the signature and designation
of the person having authority to sign. When requested, satisfactory evidence of authority of the person signing
will be furnished. Anyone signing the bid as an agent shall file satisfactory evidence of their authority to do so, if
requested.
g. Failure to sign the bid document will result in rejection of the bid as non-responsive.
h. WCPS will not be responsible for any costs incurred by a bidder in preparing and submitting a proposal in
response to this solicitation.
8. Bid Opening
a. Bids shall be opened in public at the time and place designated in the bid solicitation.
b. Complete evaluation of the proposals will not take place at the bid opening and no indication of award will be
made. A final recommendation(s) shall be prepared for review and approval by the Board of Education of
Washington County.
c. Final award recommendation, and the bid tabulation, will be posted on the WCPS webpage, after the Board of
Education of Washington County approval.
9. Award or Rejection of Bids
a. The basis of award shall be the lowest responsible bidder submitting a responsive bid that conforms to the
specifications established in the solicitation with consideration given to the quantities involved, time required for
delivery, purpose for which required, competency and responsibility of bidder, the ability of the bidder to
perform satisfactory service, and the plan for utilization of minority contractors, if applicable.
b. WCPS reserves the right to determine completeness and/or timeliness of bids, to reject any or all bids in whole or
in part, to make partial awards, to waive any informality in any quotation, to increase or decrease quantities if
quantities are listed in the bid, to reject any bid that shows any omissions, alterations of form, additions not
called for, conditions, or alternate proposals, and to make any such award as is deemed to be in its best interest.
c. Bidders may be required, before the awarding of a contract, to show to the complete satisfaction of WCPS, that
they have the necessary facilities, ability, and financial resources to execute the contract in a satisfactory manner,
and within the time specified. Bidders may be required to demonstrate they have the necessary experience,
history, and references to assure WCPS of their qualifications.
d. The Board of Education of Washington County reserves the right to award the bid within 90 days from the date
of the bid opening unless a different time period is stated in the bid document.
e. Unless stated otherwise in Section II, the contract may be awarded by line item, group, or in the aggregate,
whichever is in the best interest of WCPS.
f. In the event of a tie, where all other factors, such as past performance, are considered comparable, the award
shall be made to the Washington County based bidder; the closest Maryland out-of-county based bidder; and the
closest out-of-state based bidder, in that order of preference.
g. WCPS does not have local, state or federal preference requirements except when mandated by a targeted funding
source.
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