Pesticide Bids 2026
| Agency: | City of Hays |
|---|---|
| State: | Kansas |
| Type of Government: | State & Local |
| Posted Date: | Nov 18, 2025 |
| Due Date: | Dec 16, 2025 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
Pesticide Bids 2026
|
| Category: | Parks |
| Status: | Open |
| Bid Recipient: | P.O. Box 49, Hays KS 67601 |
|
Attachment Preview
City of Hays
Request for Bids
Pesticide Bids
Date of Issue: November 18, 2025
Bid Due Date: December 16, 2025 @ 3:00 P.M.
Table of Contents
INTRODUCTION ................................................................................................ 3
RULES OF PREPARATION ................................................................................. 3
BIDDER INQUIRIES .......................................................................................... 3
SUBMISSION OF BIDS ...................................................................................... 3
NOTIFICATION OF WITHDRAWAL OF BID ....................................................... 4
MINIMUM SPECIFICATIONS AND SCOPE OF PROJECT.................................... 4
CONTRACTUAL OBLIGATIONS .......................................................................... 4
RIGHT OF THE CITY OF HAYS TO REJECT BIDS ............................................... 4
NON-LIMITATIONS TO RFB .............................................................................. 5
INTERPRETATIONS AND ADDENDA ................................................................. 5
BID RESPONSE FORMAT ................................................................................... 5
CONFIDENTIALITY OF DOCUMENTS ................................................................ 5
SUMMARY BID FORM........................................................................................ 6
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Introduction
The City of Hays is requesting bids for various Pesticides. Bids will be accepted
until 3:00 P.M. local time, December 16, 2025 at the Finance Office located
at 1507 Main St., P.O. Box 490, Hays, KS 67601.
This written Request for Bid (RFB) states the scope of the City of Hays
requirements and specifies general rules for preparing the bid.
The City of Hays shall reserve the right to reject any and all bids and waive any or
all technicalities, as determined by the City Manager of the City of Hays.
Rules of Preparation
The submitted bids must follow the rules and format established within this RFB.
Adherence to these rules will ensure a fair and objective analysis of all bids. Failure
to comply with any portion of this request may result in rejection of the bid.
Bidder Inquiries
The City of Hays Parks Department has prepared this RFB and has designated Jeff
Boyle, Director of Parks, as the manager in charge of the bid review leading up to
the procurement of requested products. Please direct questions or comments
concerning either the administrative or technical requirements of this RFB to the
manager.
• Jeff Boyle, Director of Parks
• City of Hays Parks Department
• PO Box 490
• Hays, Kansas 67601
• (785) 628-7375 office
• (785) 628-7377 fax
• jboyle@haysusa.com
To ensure a timely response, questions should be e-mailed to the aforementioned
manager at the specified address listed above.
Submission of Bids
Please prepare and submit one (1) pesticide bid form which is included in the bid
packet. Completed bids should be sealed and clearly marked "Pesticide
Bids" in bold or highlighted text with strict instructions not to open until
the due date and be submitted to the Finance Director by the due date.
Bids received after the above date and time will be considered late and will not be
accepted. Bids will be evaluated objectively based on the bidder's responses to
the RFB.
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The City of Hays will not pay costs incurred in the bid preparation including, but
not limited to, the costs for printing and mailing services. All costs for the
preparation of the bid shall be borne by the bidder.
Notification of Withdrawal of Bid
Bids may be modified or withdrawn by an authorized representative of the vendor
or by formal written notice prior to the final due date and time specified for bid
submission. Otherwise, bids will be considered valid for at least 45 days from the
opening date. Submitted bids will become the property of the City of Hays after
the bid submission deadline.
Minimum Specifications and Scope of Project
The successful bidder shall provide pesticides to the City of Hays in accordance
with the terms of this RFB. The bidder will provide products only upon the
issuance and acceptance by bidder of a purchase order. The bidder shall accept
all valid purchase orders. Payment for products will occur after they have been
received by the City of Hays and upon receipt of invoice from the bidder. The
City of Hays is tax exempt.
Bids will be awarded on a per item basis.
The quantities listed may vary from the actual amount ordered.
No substitutions will be accepted unless the item is 100% equivalent to the item
being requested. If an exact substitution is being priced, a product label will be
required or bid will not be considered. Substitutions must be noted on the bid
form in the “Comment” section”.
All chemicals must be delivered on or before March 1, 2026.
Contractual Obligations
The successful bidder will be required to accept a purchase order from the City of
Hays in which the bidder will undertake certain obligations. These obligations
include, but are not limited to, the following:
Inclusion of Bid - The bid submitted in response to this RFB will be incorporated
as part of the final purchase order with the selected bidder.
Costs - All costs are to be stated in exact amounts including freight.
Selection - The final award is subject to the City of Hays purchasing policy.
Right of the City of Hays to Reject Bids
The City of Hays reserves the right to reject any and all bids or any part of any
bids, to waive minor defects or technicalities, or to solicit new bids. The City also
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reserves the right to negotiate with any bidder, all or part of any bid that is in the
best interest of the City.
Non-limitations to RFB
The format of the RFB must be followed and all bids must be submitted as
indicated.
Interpretations and addenda
No interpretation made to any respondent as to the meaning of the RFB shall be
binding on the City of Hays unless repeated in writing and distributed as an
addendum by the City of Hays. Interpretations and/or clarification shall be
requested in writing from the City of Hays, Director of Parks, Jeff Boyle.
Bid Response Format
In order to facilitate the analysis of responses to this RFB, bidders are required to
prepare their bid in accordance with the instructions outlined in this section.
Bidders whose bids deviate from these instructions may be considered
nonresponsive and may be disqualified at the discretion of the City of Hays.
Bids should be prepared as simply as possible to satisfy the requirements of the
RFB. Expensive bindings, color displays, promotional material, etc., are not
necessary or desired.
Each bidder is required to submit the attached Summary Bid Form in response to
the RFB in a sealed envelope.
Substitutions will require product labels showing 100% identical
ingredient percentages and rate of application and shall be included in
the sealed bid.
The Pesticide Bid Form is available for download in Excel format at haysusa.com
under the “Government” menu – “Bids and RFPs”.
Confidentiality of Documents
All responses to the RFB submitted by bidders shall be deemed public documents
at the time opened by City of Hays. Any bid that is submitted with a blanket
statement or limitation that would prohibit or limit such public inspection shall be
considered non-responsive and shall be rejected.
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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University of Kansas
Bid Due: 6/26/2026