Pest & Weed Control Services for Competitive Sports and Athletic Fields

Agency:	Leon County School District
State:	Florida
Type of Government:	State & Local
NAICS Category:	561710 - Exterminating and Pest Control Services 561730 - Landscaping Services
Posted Date:	Apr 4, 2024
Due Date:	May 7, 2024
Solicitation No:	2417-2025
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Invitation to Bid (ITB)

Purchasing Department

3397 West Tharpe Street

Tallahassee, Florida 32303

purchasing@leonschools.net

Pest & Weed Control Services for Competitive Sports and Athletic Fields

ITB 2417-2025

ITB Released: April 4, 2024

Deadline for Questions*: April 16, 2024

Bids Due*: 2:00 p.m. on May 7, 2024

Nancy Scott

Procurement Officer

*Timeline subject to change. Changes will be communicated through an addendum to this ITB (see Section 1.8)

ITB Timeline

Steps in the

ITB Process

Release of ITB

Written

Questions Due

Anticipated Posting

of Answers to

Submitted Questions

Sealed Bids

Due and Opened

Anticipated Date the

District will Advertise its

Notice of Award

Recommendation

Date and Time

Location (if applicable)

April 4, 2024

April 16, 2024

April 19, 2024

May 7, 2024,

@ 2:00 P.M.

June 10, 2024

District Website

https://www.leonschools.net/Page/4411

DemandStar

https://www.demandstar.com/app/agencies/florida/leon-county-

schools-purchasing-department/procurement-

opportunities/ed9224e2-7a4c-4013-91a2-56aa6ed77478/

Submit to:

Nancy Scott, Procurement Officer

Subject: ITB 2417-2025, Pest & Weed Control Services for

Competitive Sports and Athletic Fields

Email: purchasing@leonschools.net

District Website

https://www.leonschools.net/Page/4411

DemandStar

https://www.demandstar.com/app/agencies/florida/leon-county-

schools-purchasing-department/procurement-

opportunities/ed9224e2-7a4c-4013-91a2-56aa6ed77478/

Submit to:

Leon County Schools

Purchasing Department

Attn: Nancy Scott, Procurement Officer

ITB 2417-2025, Pest & Weed Control Services for

Competitive Sports and Athletic Fields

3397 W. Tharpe Street

Tallahassee, FL 32303*

*Also, the location for the Bid Opening

District Website

https://www.leonschools.net/Page/4411

DemandStar

https://www.demandstar.com/app/agencies/florida/leon-county-

schools-purchasing-department/procurement-

opportunities/ed9224e2-7a4c-4013-91a2-56aa6ed77478/

Page 2 of 47

Table of Contents

ITB Timeline.........................................................................................................................................................................2

SECTION 1: Key Information ................................................................................................................................................5

1.1 Quick Facts .........................................................................................................................................................5

1.2 Bidder Qualifications ..........................................................................................................................................5

1.3 How to Contact Us (Procurement Rules and Information) ..................................................................................5

1.4 Developing Your Bid ...........................................................................................................................................6

1.5 Submitting Your Bid............................................................................................................................................7

1.6 Bid Opening........................................................................................................................................................8

1.7 Disposition of Bids..............................................................................................................................................8

1.8 Changes to the ITB..............................................................................................................................................9

1.9 Protest Procedures .............................................................................................................................................9

SECTION 2: Scope of Work ................................................................................................................................................. 10

2.1 Background ...................................................................................................................................................... 10

2.2 Procurement Overview/Requirements ............................................................................................................. 10

2.3 Contract Term .................................................................................................................................................. 10

2.4 Bidder Responsibilities ..................................................................................................................................... 10

2.5 Scope of Work .................................................................................................................................................. 10

2.6 Invoice and Payment ........................................................................................................................................ 14

2.7 Performance Monitoring .................................................................................................................................. 14

SECTION 3: Procurement Rules and Information ............................................................................................................... 15

3.1 Contents and Format of Bid Submittals ............................................................................................................ 15

3.2 Basis of Award .................................................................................................................................................. 15

3.3 Advertising Notice of Board Decision ............................................................................................................... 15

3.4 No Prior Involvement and Conflicts of Interest ................................................................................................. 16

3.5 Confidentiality, Proprietary, or Trade Secret Material ...................................................................................... 16

3.6 Florida Preference ............................................................................................................................................ 16

3.7 Small Business Participation ............................................................................................................................. 17

3.8 Local Business Preference.................................................................................................................................17

SECTION 4: Contract Terms and Conditions ....................................................................................................................... 18

4.1 Contract Modifications ..................................................................................................................................... 18

4.2 Use by Other Public Agencies ........................................................................................................................... 18

4.3 Travel Expenses ................................................................................................................................................ 18

4.4 E-Verify.............................................................................................................................................................18

4.5 Subcontracts.....................................................................................................................................................18

Page 3 of 47

4.6 Background Screening Requirements/Jessica Lunsford Act .............................................................................. 19

4.7 Copyrights, Right to Data, Patents, and Royalties ............................................................................................. 20

4.8 Independent Contractor Status ........................................................................................................................ 21

4.9 Contact with Students ...................................................................................................................................... 21

4.10 Assignment.......................................................................................................................................................21

4.11 Force Majeure .................................................................................................................................................. 21

4.12 Severability ...................................................................................................................................................... 21

4.13 Reservation of Rights........................................................................................................................................21

4.14 Americans with Disabilities Act ........................................................................................................................ 22

4.15 Employment of District Personnel .................................................................................................................... 22

4.16 Legal Requirements .......................................................................................................................................... 22

4.17 Conflict of Law and Controlling Provisions ........................................................................................................ 22

4.18 Default ............................................................................................................................................................. 22

4.19 Termination......................................................................................................................................................22

4.20 Public Records .................................................................................................................................................. 23

4.21 Indemnification ................................................................................................................................................ 24

4.22 Disputes ........................................................................................................................................................... 24

4.23 Federal Terms and Conditions .......................................................................................................................... 24

4.24 Anti-Discrimination .......................................................................................................................................... 26

4.25 Discriminatory Vendor List ............................................................................................................................... 26

4.26 Public Entity Crime & Convicted Vendor List.....................................................................................................26

4.27 Scrutinized Companies Certification ................................................................................................................. 26

4.28 Vendor Interests...............................................................................................................................................27

SECTION 5: Definitions.......................................................................................................................................................28

Attachment I ..................................................................................................................................................................... 29

Attachment II .................................................................................................................................................................... 31

Attachment III ................................................................................................................................................................... 33

Attachment IV ................................................................................................................................................................... 34

Attachment V .................................................................................................................................................................... 35

Attachment VI ................................................................................................................................................................... 36

Attachment VII .................................................................................................................................................................. 37

Attachment VIII ................................................................................................................................................................. 38

Attachment IX ................................................................................................................................................................... 40

Exhibit A ............................................................................................................................................................................ 43

Exhibit B ............................................................................................................................................................................ 44

Page 4 of 47

SECTION 1: Key Information

1.1 Quick Facts

The School Board of Leon County, Florida (hereinafter referred to as the “District”) is seeking

experienced and qualified Vendors to establish firm pricing to provide pest, weed, and insect

control services for the competitive sports and practice fields in the District.

a. The use of capitalization (such as Bidder) denotes words and phrases with special meaning as

defined in Section 5, Definitions.

b. Unless otherwise indicated, all dates and times reflect Eastern Time (Tallahassee, Florida).

c. The District reserves the right to perform, or cause to be performed, the services herein

described in any manner it sees fit, including, but not limited to, award of other contracts,

utilization of existing State or governmental contracts, public purchasing cooperatives, or to

perform the work with its own employees.

1.2 Bidder Qualifications

Bidders shall maintain a permanent place of business, have adequate equipment to perform the

requested services, be financially solvent, and maintain enough qualified personnel to perform the

services of this Contract. The Bidder must have:

a. The Bidder must be duly licensed in the State of Florida;

b. The Bidder shall have seven (7) years of continuous experience in the last ten (10) years

providing pest, weed, and insect control services for competitive sports and practice fields for

commercial accounts of similar scope and size;

c. The Bidder shall have personnel that are adequately trained and experienced in Prescription

419 Hybrid Bermuda, prescription turf management, and able to meet all requirements of

this ITB.

1.3 How to Contact Us (Procurement Rules and Information)

a. All questions related to this ITB must be made in writing, via email, to the Procurement Officer

listed below. Questions will only be accepted if submitted in writing on or before the date and

time specified in the Timeline.

b. On or about the date referenced in the Timeline, the District will advertise its answers to

written questions on the District’s website at https://www.leonschools.net/Page/4411 and

DemandStar at https://www.demandstar.com/app/agencies/florida/leon-county-schools-

purchasing-department/procurement-opportunities/ed9224e2-7a4c-4013-91a2-

56aa6ed77478.

c. Between the release of the solicitation and the end of the 72-hour period following the

advertisement of the Notice of Board Decision (the 72-hour period excludes Saturdays, Sundays,

and District holidays), Bidders to this ITB or persons acting on their behalf may not contact any

employee, officer or member of the Leon County School Board or Superintendent concerning

any aspect of this solicitation, except in writing to the Procurement Officer as provided in this

Page 5 of 47

TYPE	Number	Name	PRE-BID CONFERENCE	Questions Due	Bids Due	Evaluation Team Meeting	Negotiation Meetings	Documents
ITB	2417-2025	Pest & Weed Control Services for Competitive Sports and Athletic Fields		4/16/2024 by 5:00 p.m.	5/7/2024 @ 2:00 p.m.			ITB 2417-2025

Pest & Weed Control Services for Competitive Sports and Athletic Fields

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