pest control ysc

UNIVERSITY of NEW ORLEANS - LSU NEW ORLEANS (JULY 1, 2026)
______________________________________________________________
INVITATION TO BID
YEARLY SERVICE CONTRACT
PEST CONTROL
(Upon Award for One Year - Renewable up to 4 Years)
Sealed Bid #BTB 2944
Bid Date: JULY 16, 2026
Bid Time: 2:00 p.m.
Pre-Bid Conference:
Date: JULY 8, 2026
10:00 a.m. at the
Administration Building, Suite 112
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UNIVERSITY of NEW ORLEANS - LSU NEW ORLEANS (JULY 1, 2026)
______________________________________________________________
INVITATION TO BID
YEARLY SERVICE CONTRACT
PEST CONTROL
(Upon Award for One Year - Renewable up to 5 Years)
PREPARED BY
UNIVERSITY OF NEW ORLEANS
PURCHASING OFFICE
Administration Annex Building Room 1004G
LAKEFRONT - NEW ORLEANS - LOUISIANA - 70148
Sealed Bid #BTB 2944
Bid Date: JULY 16, 2026
Bid Time: 2:00 p.m.
Pre-Bid Conference:
Date: JULY 8, 2026
10:00 a.m. at the
Administration Building, Suite 112
PURCHASING REPRESENTATIVE: Troy Bacino, Assistant Director
for Purchasing
Phone: (504)280-6172 E-mail: tabacino@uno.edu
UNIVERSITY REPRESENTATIVE: Jeren Crump
Phone: (504) 496-1774 E-mail: jcrump1@uno.edu
Date: June 5, 2026
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INDEX
INSTRUCTIONS TO BIDDERS
ARTICLE DESCRIPTION PAGE
1 Yearly Service Contract Title and Bid Opening Date and Time 1
1.1 Yearly Service Contract Title 1
2 Bidder's Representation 1
2.1 Bidding Documents 1
2.2 Bidders Licensing 2
3 Bidding Documents 2
3.1 Copies 2
3.2 Inquires and Interpretation or Correction of Bidding Documents 2
3.3 Substitutions 3
3.4 Addenda 3
4 Bidding Procedure 3
4.1 Form and Style of Bids 3
4.2 Submission of Bids 4
4.3 Modification or Withdrawal of Bid 4
5 Consideration of Bids 5
5.1 Opening of Bids 5
5.2 Rejection of Bids 5
5.3 Acceptance of Bids 5
6 Form of Agreement Between Owner and Contractor 5
6.1 Form to be Used 5
6.2 Discriminatory Practices 5
6.3 Affirmative Action/Non Discrimination 6
6.4 Payments 6
6.5 Time 6
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INDEX
INSTRUCTIONS TO BIDDERS - continued
ARTICLE DESCRIPTION PAGE
6.5.2 Escalation Clause 6
6.6 Termination 6
6.6.1 Termination for Cause 6
6.6.2 Termination for Convenience 7
6.6.3 Implementation of Termination 7
6.6.4 Termination by the Contractor 7
6.7 Pre-Bid Conference 7
6.8 Fiscal Funding 7
7 Pre-Bid Conference 8
8 Qualifications 8
9 Insurance 8
10 Federal & State Clauses 8
Exhibit A Insurance & Indemnification Requirements 1-5
FORMS
DESCRIPTION PAGES
Bid Form 9
TECHNICAL SPECIFICATIONS
SECTION TITLE PAGES
01 10 00 General Conditions 4
31 31 16 Pest Control Services 5
Attachment "A"
DRAWINGS
Title Description Pages
Campus Map 1
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INSTRUCTIONS TO BIDDERS
UNIVERSITY of NEW ORLEANS - LSU NEW ORLEANS (JULY 1, 2026)
______________________________________________________________
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INSTRUCTIONS TO BIDDERS
ARTICLE 1
YEARLY SERVICE CONTRACT TITLE AND BID OPENING DATE & TIME
1.1 Yearly Service Contract Title: Pest Control
Bid Opening Date & Time: JULY 16, 2026 at 2:00 p.m.
Location of Bid Opening:
LSU New Orleans
Purchasing Office
Administration Annex, Room 1004G
New Orleans, Louisiana 70148
ARTICLE 2
BIDDER'S REPRESENTATION
2.1 Each Bidder by making his bid represents that:
2.1.1 He has read and understands the Bidding Documents and his bid is made in
accordance therewith.
2.1.2 He has visited the site and has familiarized himself with the local conditions under
which the work is to be performed.
The Bidder is advised to carefully consider all University physical features and
activities and occupancies by faculty, staff and students, and to plan activities so as
not to disrupt the normal operations and activities of the University except as
expressly permitted by the University in writing. The Bidder shall be especially
aware of existing electric, gas, water, telephone and/or other utilities and facilities
which may be in the way of or adjacent to the Work, and shall take appropriate action
to protect these utilities during the Work.
Every effort has been made to accurately show all pertinent surface and subsurface
features accurately. For self-assurance, the Bidder may examine available drawings
and documents related to University premises.
Such examinations may be made only in the offices of the University Facility Services
as part of the Mandatory Pre-Bid Conference.
2.1.3 His bid is based solely upon the materials, systems and equipment described in the
Bidding Documents as advertised and as modified by addenda.
2.1.4 His bid is not based on any verbal instructions contrary to the Bidding Documents
and addenda.
2.2 The Bidder must be fully qualified under any State or local licensing law for Contractors in
effect at the time and at the location of the work before submitting his bid. The Contractor
shall be responsible for determining that all of his Sub-bidders or prospective
Subcontractors are duly licensed in accordance with law.
ARTICLE 3
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BIDDING DOCUMENTS
3.1 Copies
3.1.1 Complete Bidding Documents may be obtained from the University of New Orleans
Purchasing Office.
The Bidding Documents consist of the Instructions to Bidders, the Bid Form, The
Technical Specifications, the Drawings (if any) and all Addenda issued prior to bid
opening.
These INSTRUCTIONS TO BIDDERS, including amendments and additions thereto,
apply to each and every heading of the TECHNICAL SPECIFICATIONS with the same
force as though repeated in full under each heading.
3.1.2 Complete sets of Bidding Documents shall be used in preparing bids; neither the
University nor the Consultant assume any responsibility for errors or
misinterpretations resulting from the use of incomplete sets of Bidding Documents.
3.1.3 The University and/or its Consultant in making copies of the Bidding Documents
available on the above terms, do so only for the purpose of obtaining bids on the
work and do not confer a license or grant for any other use.
3.2 Inquiries and Interpretation or Correction of Bidding Documents
3.2.1 All inquiries regarding these specifications shall be asked at the Pre-Bid conference
or sent to the University Representative with a copy to the Purchasing
Representative, each as identified on the Title Page of this Specification. Inquiries
must be received at least seven (7) days prior to bid opening.
3.2.2 Any interpretation, correction or change of the Bidding Documents will be made by
addendum. Interpretations, corrections or changes of the Bidding Documents made
in any other manner will not be binding, and Bidders shall not rely upon such
interpretations, corrections and changes.
3.2.3 It shall be the Bidder's responsibility to make inquiry as to addenda issued. All issued
addenda should be acknowledged on the Bid Form and shall become part of the
Contract. Neither the University nor its Consultant(s) will be responsible for any
explanation or interpretations of the Documents not covered by written, issued
addenda.
The Bidder should acknowledge all issued addenda in the space provided on the Bid
Form. Failure to acknowledge addenda may render the proposal informal and may
cause its rejection.
3.3 Substitutions
3.3.1 Any materials, products and equipment described in the Bidding Documents
establish a standard of required function, dimension, appearance and quality to be
met by any proposed substitution.
3.3.2 No substitution will be considered unless written request for approval has been
submitted by the Contractor and has been received by the University Representative
prior to beginning work.
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Each such request shall include the name of the material or equipment for which it
is to be substituted and a complete description of the proposed substitute including
model numbers, drawings, cuts, performance and test data and any other
information necessary for an evaluation. A statement setting forth any changes in
other materials, equipment or work that incorporation of the substitute would require
shall be included.
It shall be the responsibility of the Contractor to include in his request all changes
required to the work if the proposed substitute is used. Approval, if granted, is given
contingent upon Contractor being responsible for any costs which may be necessary
to modify the space or facilities needed to accommodate the materials and
equipment approved.
3.3.3 If the University approves a proposed substitution, such approval will be set forth in
writing. Contractor shall not rely upon approvals made in any other manner.
3.4 Addenda
3.4.1 Addenda will be mailed, delivered, electronically (email) sent or faxed to all
Contractors in attendance at the mandatory Pre-Bid Conference or to all bidders if no
mandatory Pre-Bid Conference is scheduled.
3.4.2 Copies of addenda will be made available for inspection wherever Bidding
Documents are on file for that purpose.
3.4.3 Addenda shall not be issued within a period of three (3) working days prior to the
time set for the opening of bids, excluding Saturdays, Sundays, and any other legal
holidays; however, if the necessity arises to issue an addendum modifying plans and
specifications within the three (3) working day period prior to the time for the
opening of bids, then the opening of bids shall be extended exactly one week,
without the requirement of re-advertising.
3.4.4 Each Bidder shall ascertain from the University of New Orleans Purchasing Office
prior to submitting his bid that he has received all addenda issued, and he should
acknowledge their receipt on the Bid Form.
ARTICLE 4
BIDDING PROCEDURE
4.1 Form and Style of Bids
4.1.1 Bids shall be submitted on the forms provided by the University.
4.1.2 All blanks on the Bid Form shall be filled in by typewriter or manually in ink.
4.1.3 Where so indicated by the makeup of the Bid Form, sums shall be expressed in both
words and figures, and in case of discrepancy between the two, the written words
shall govern.
4.1.4 Any interlineation, alteration or erasure must be initialed by the signer of the bid or
his authorized representative.
4.1.5 Bidder should make no additional stipulations on the Bid Form nor qualify his bid in
any other manner.
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4.1.6 The bid shall include the legal name of Bidder and the bid shall be signed by the
person or persons legally authorized to bind the Bidder to a Contract. A bid
submitted by an agency shall have a current Power of Attorney attached certifying
agent's authority to bind Bidder.
In accordance with R.S. 39:1594(C)(4), the person signing the bid must be: 1) A
current corporate officer, partnership member or other individual specifically
authorized to submit bids as evidenced in appropriate records on file with the
secretary of State; or 2) An individual authorized to bind the vendor, and bid is
accompanied by a corporate resolution, certification as to the corporate principal, or
other documents indicating authority which are acceptable to the University.
By signing this bid, the bidder certifies compliance with the above.
4.2 Submission of Bids
4.2.1 Bids shall be sealed in an envelope with the Bidding Documents and will be received
until the time specified and at the place specified in these Bidding Documents. It
shall be the specific responsibility of the Bidder to deliver his sealed bid to the LSU
New Orleans Purchasing Office at the appointed place and prior to the announced
time for the opening of bids. Late delivery of a bid for any reason, including late
delivery by United States Mail, or express delivery, shall disqualify the bid. The bid
envelope shall be identified on the outside with the name of the project, and the
address of the Bidder.
4.2.2 Bids shall be deposited at the designated location prior to the time on the date for
receipt of bids indicated in these Bidding Documents, or any extension thereof made
by addendum. Bids received after the time and date for receipt of bids will be
returned unopened.
4.2.3 Bidder shall assume full responsibility for timely delivery at location designated for
receipt of bids.
4.2.4 Oral, telephonic, telegraphic, electronic (email), or faxed bids are invalid and shall
not receive consideration. The University shall not consider notations written on
outside of bid envelope which have the effect of amending the bid. Written
modifications enclosed in the bid envelope, and signed or initialed by the Contractor
or his representative, shall be accepted.
4.3 Modification or Withdrawal of Bid
4.3.1 A bid may not be modified, withdrawn, or canceled by the Bidder for a period of
thirty (30) calendar days for the period following the time and bid date designated
for the receipt of bids, and Bidder so agrees in submitting his bid, except in
accordance with R.S. 39:1594,F. which states, "Patent errors in bids or errors in bids
supported by clear and convincing evidence may be corrected, or bids may be
withdrawn, if such correction or withdrawal does not prejudice other bidders, and
such actions may be taken only to the extent permitted under regulations."
4.3.2 Prior to the time and date designated for receipt of bids, bids submitted early may
be modified or withdrawn only by notice to the LSU New Orleans Purchasing Office
at the place and prior to the time designated for receipt of bids.
4.3.3 Withdrawn bids may be resubmitted up to the time designated for the receipt of bids
provided that they are then fully in conformance with these Instructions to Bidders.
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ARTICLE 5
CONSIDERATION OF BIDS
5.1 Opening of Bids
5.1.1 The properly identified Bids received on time will be opened publicly and will be read
aloud, and tabulation will be made available to Bidders.
5.2 Rejection of Bids
5.2.1 The University shall have the right to reject any or all bids and in particular to reject
a bid not accompanied by any data required by the Bidding Documents or a bid in
any way incomplete or irregular.
5.3 Acceptance of Bid
5.3.1 The Bid will be awarded on the basis of the lowest total cost as determined by the
University.
ARTICLE 6
FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR
6.1 Form to be Used
6.1.1 Form of the Contract to be used shall be furnished by the LSU New Orleans
Purchasing Office, in the form of a duly executed Purchase Order.
6.2 Discriminatory Practices
6.2.1 Discriminatory Practices: Both the University and the bidder shall abide by the
requirements of Title VII of the Civil Rights Act of 1964, and shall not discriminate
against employees or applicants due to race, color, religion, sex, handicap or national
origin. Furthermore, both parties shall take affirmative action to provide for positive
posture in employing and upgrading persons without regard to race, color, religion,
sex, handicap, or national origin, and shall take affirmative action as provided in the
Vietnam Era Veteran's Readjustment Act of 1974. Both parties shall abide by the
requirements of Title VI of the Civil Rights Act of 1964 and the Vocational
Rehabilitation Act of 1974 to ensure that services are delivered without
discrimination due to race, color national origin or handicap. Both parties shall
comply with the requirements of the Americans with Disabilities Act of 1990 which
bans discrimination in employment or in delivery of services on the basis of sexual
orientation.
6.3 Affirmative Action/Non-Discrimination
6.3.1 If the amount of the Bid exceeds $10,000 the successful Bidder shall be required to
execute the Equal Employment Opportunity Clause and Assurance of non-discrimination prior to
the University entering into a contract. These documents will be in accordance with Chapter 60 of
the rules and regulations. Office of Federal Contract Compliance, Equal Opportunity, U.S.
Department of Labor
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