PEST CONTROL SERVICES

Agency:	Arkansas state University
State:	Arkansas
Type of Government:	State & Local
NAICS Category:	561710 - Exterminating and Pest Control Services
Posted Date:	Jan 5, 2024
Due Date:	Feb 1, 2024
Solicitation No:	HSU RFP 24-04
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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HENDERSON STATE UNIVERSITY

REQUEST FOR PROPOSAL

Pest Control Services

HSU RFP #24-04

Notice is hereby given that proposals will be accepted by Henderson State University until 11:00a.m., Central

Time, on February 1, 2024 for Pest Control Services

Submit proposals to:

Arkansas State University

Procurement Services

PO Box 1860

State University, AR 72467-1860

Arkansas State University

Procurement Services

2713-A Pawnee Street

State University, AR 72467

Projected Timetable

The following should be used as a working guide for planning purposes. Henderson State

University reserves the right to adjust this timetable as required during the course of the process.

ACTIVITY

DATE

RFP Issued:

January 5, 2024

Deadline for Questions on Proposal

January 10, 2024

Responses to Questions posted on website

January 15, 2024

Public opening of proposals

Completion of proposal review and contract selection

February 1. 2024

11:00 a.m. CST

February 2024

Intent to award letters emailed

February 2024

Arkansas Legislative Review

February 2024

Contractor Commences Performance

March 1, 2024

Henderson State University reserves the right to reject late proposals, any and all proposals, or

waive any irregularities or informalities during the Request for Proposal process.No proposal

may be withdrawn for a period of thirty (30) days after the closing date for submission.

General Terms and Conditions for RFPs can be found here. Please review these terms before signing the

proposal page.

RFP #24-04

DATE: February 1, 2024

ACKNOWLEDGMENT OF RECEIPT

Signature Required for Response

Respondent complies with all articles of the Standard Terms and Conditions documents as counterpart to this

RFP document, and with all articles within the RFP document. If Respondent receives the University’s

acceptance, Respondent agrees to furnish the items and/or services listed herein at the prices and/or under the

conditions as indicated in the RFP.

Vendor Name:

Mailing Address:

City, State, Zip:

Telephone:

Email:

Authorized Signature: _______________________________________ Date: ______________

Typed/Printed Name of Signor: ________________________________ Title: ______________

_____ YES, Our Company does have an interest in responding.

_____ NO, our company does not have an interest in responding.

1.00 Introduction

Henderson State University (the “University”) is issuing this Request for Proposal (“RFP”) for the

purpose of Pest Control Services.

In order to simplify the University’s task of evaluating all of the proposals we have developed a

format in which all proposals must be prepared. Failure to adhere to this format or to omit any of the

information that is required will result in your firm’s proposal being disqualified.

The contract will be awarded to the vendor, firm, contractor, offeror or proposer (“vendor”) who best

satisfies all of the Universities needs at optimum cost and service performance. Cost will not be the

sole criteria for determining the contract award. Vendors shall state the purchase price of each

individual line item in the Proposal Packet. The University shall issue a firm, fixed-price contract for

the services resulting from this RFP.

Henderson State University is one of multiple components of the Arkansas State University System.

If another University desires to utilize the services of the selected provider, and the provider agrees,

they may enter into an agreement as provided in this RFP. The data, specifications, and

administrative requirements outlined herein are intended to serve as a general guideline for each

proposal. Each firm is expected to submit a fully detailed proposal which adequately describes the

advantages and benefits which the University would realize by accepting its proposal.

INTERGOVERNMENTAL/COOPERATIVE USE OF PROPOSAL AND CONTRACT: In

accordance with Arkansas Code §19-11-249, this proposal and resulting contract is available

to any college or university in Arkansas that wishes to utilize the services of the selected

proposer, and if the proposer agrees, they may enter into an agreement as provided in this

RFP.

2.00 Issuing Officer and Contract Administrator

Lisa Glasco, CPCP, CPPB, CPPO, NIGP-CPP, APO - Director of Procurement Services

Phone: (870) 972-2028

Email: lglasco@astate.edu

Project Officer: Sandra Mabry

Phone: 501-514-0946

Email: mabrys@hsu.edu

3.00 Anticipated Procurement Timetable

ACTIVITY

RFP Issued:

Deadline for Questions on Proposal

Responses to Questions posted on website

Public opening of proposals

Completion of proposal review and contract selection

Intent to award letters emailed

Arkansas Legislative Review

Contractor Commences Performance

DATE

January 5, 2024

January 10, 2024

January 15, 2024

February 1. 2024

11:00 a.m. CST

February 2024

March 1, 2024

Solicitation No. 24-04

4.00 Submission of Proposals

No later than 11:00 a.m., provide one signed original (marked “original”) in the response.

The bidder must also provide the bid response in electronic form on a flash-drive

(preferred). Under no circumstance will late bids be accepted. Failure to deliver by

overnight carriers or other such methods shall not be taken into consideration. RFPs

MUST arrive and be time-stampedby our office, located at 2713-A Pawnee, prior to

the time and date specified on the Request for Proposal sheet.

Arkansas State University

Procurement Services

PO Box 1860

State University, AR 72467-1860

Arkansas State University

2713-A Pawnee Street

Jonesboro, AR 72401

5.00 Proposal Format

Each proposer must utilize the Proposal Packet to submit their proposal. The following items are

Proposal Submission Requirements and must be submitted as a hardcopy and electronic copy in the

original Proposal Packet.

A. Original signed Proposal Signature Page. (See Proposal Packet.)

1. One (1) original hardcopy and (1) electronic copy of the proposal response which includes:

a. Proposal response to the Information for Evaluation section included in the

ProposalPacket. Proposal response must be in the English language.

b. Official Solicitation Price Sheet.

6.00 Award and Term

The University reserves the right to reject any or all proposals, or any portion thereof, and re-

advertise if deemed necessary. Awards will be made to the proposer whose proposal conforms

to the RFP and,in the sole judgement of the University, will be the most advantageous to the

University.

The required services are to commence March 1, 2024, and unless terminated sooner, shall

continue in force for an initial period of five (5) years with the option to extend for two one-

year extensions, in accordance with the original terms of the contract upon mutual agreement

in writing.

7.00 Rejection of Proposals

In order to simplify the University’s task of evaluating all of the proposals we have

developed a format in which all proposals must be prepared. Failure to adhere to this

format or omitting any of the information that is required may result in your firm’s proposal

being disqualified.

8.00 Public Opening of Proposals

A public opening of all Technical/Business proposals will be held on February 1, 2024 11:00

Solicitation No. 24-04

a.m. CST at

Arkansas State University

Procurement Services

2713-A Pawnee Street

State University, AR 72467

NOTE: When circumstances warrant and at the sole discretion of the University, the

University may elect to conduct the proposal opening entirely via video conference. If the

University makes this election, the University shall post a link to the video conference on its

website. If the bid opening will be conducted entirely via video conference, individuals will

not be permitted to attend in-person.

9.00 Contract Governance and Indemnification

The contract will incorporate the contents of the RFP as well as any negotiated terms and

conditions.Vendors should note the following regarding the University’s contracting authority

and amend their documents accordingly. Failure to conform to these standards will result in

rejection of the proposal.

This contract shall be governed by and constructed in accordance with the laws of the state of

Arkansas. Henderson State University is an agency of the state of Arkansas and the state and

its agencies are protected from suit by sovereign immunity. Nothing in this contract is intended

to nor shall it waive this sovereign immunity. Any provision of this contract in conflict with

the laws of the state of Arkansas is null and void.

The Bidder shall indemnify and hold harmless the University, its officers, and its employees

from all claims, suits, actions, damages, and costs of every nature and description arising out of

or resulting from the contract or the provision of services thereunder.

The University will cooperate with the Bidder in the defense of any action or claim brought

against Bidder seeking damages or relief for any loss, expense, damage, liability, claim, or

demand eitherat law or in equity for actual or alleged injuries to persons or property arising

from any negligent actor omission by the University or its employees or agents in performance

of this contract. The University also will cooperate in good faith with the Bidder should the

Bidder present any claims of the aforementioned nature against the University to the Arkansas

State Claims Commission and will make reasonable effort to expedite any hearing or other

action before the Commission. However,the University reserves the right to assert in good faith

any and all claims and defenses available to itin any such proceedings before the Commission

or other appropriate forum.

Additionally:

1. The State of Arkansas may not contract with another party to:

1. Indemnify and defend that party for any liability and damages. However, the University

mayagree to hold other party harmless from any loss or claim resulting directly from

and attributable to the University’s use or possession of equipment or software and

reimburse theparty for the loss caused solely by the University’s use or possession.

2. Upon default, to pay all sums to become due under the contract.

Bid Number	Commodity	Department	Opening Date
HSU RFP 24-04	PEST CONTROL SERVICES	HENDERSON STATE UNIVERSITY	FEBRUARY 1, 2024 11:00 A.M. CST

PEST CONTROL SERVICES

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