Pest Control Services

Date Issued: May 21st, 2026 Bid No.: 26-019
The City of Decatur will accept sealed bids for the following material, equipment or services for City
Departments
Description: Pest Control Services
Bids must be received before 2:00 pm June 4th, 2026.
Include 1 original and 1 copy of your bid submission.
Bid opening will be at the purchasing conference room located at 701 Railroad St NW, Decatur, AL
35601
Return sealed bid to:
Regular Mail Courier
City of Decatur City of Decatur
Purchasing Department Purchasing Department
P.O. Box 488 701 Railroad St NW
Decatur, AL 35602 Decatur, AL 35601
I/We agree to furnish at the prices shown and guarantee that each item offered will meet or exceed all
specifications, terms and conditions, and requirements listed. I herein affirm I have not been in any
agreement or collusion among bidders in restraint of freedom of competition by agreement to bid at a
fixed price or to refrain from bidding or otherwise. I have read and understand all terms and conditions
of this bid.
_________________________________ ________________________________
Company Name Authorized Signature
_________________________________ ________________________________
Mailing Address Typed/Printed Authorized Name
_________________________________ ________________________________
City, State, Zip Title
_________________________________ ________________________________
Email Telephone

PRICE SHEET Opening Date: June 4, 2026
Invitation to Bid No.: 26-019 Opening Time: 2:00pm
Prices quoted in all bids for personal property shall be total delivered price.
See Attached Price Sheet
* A bid bond and Performance Bond IS required for this bid.
* Delivery can be made ____________ days or _____________ weeks after receipt of order.
* Terms: __________________ (Discounts will be considered in the bid evaluation and will be
taken without regard to date of payment.)
* Prices valid for acceptance within __________ days (not to be less than 30 days)
* Contracts for services are let for a period of one year and may be renewed for up to two
additional years, provided the terms of the contract do not materially change.
NOTE: FOR THIS BID TO BE CONSIDERED RESPONSIVE, ALL INFORMATION REQUESTED SHOULD BE
SUPPLIED, AS APPROPRIATE OR THE ENTIRE BID MAY BE DISQUALIFIED. BID RESPONSE MUST BE IN
INK OR TYPED WITH THE ORIGINAL SIGNATURE INCLUDED.
_____________________________________ ____________________________________
Bidder Signature Company
By signing this contract, (Insert Company Name) represents
and agrees that it is not currently engaged in, nor will it engage in, any boycott of a person or
entity based in or doing business with a jurisdiction with which the State of Alabama can
enjoy open trade.

STANDARD TERMS AND CONDITIONS
IN ORDER TO SUBMIT A RESPONSIVE BID, IT IS VERY IMPORTANT THAT ALL
TERMS AND CONDITIONS, SPECIFICATIONS AND INSTRUCTIONS ARE READ
THOROUGHLY.
Bid response envelopes shall be properly identified on the front with the invitation to bid number,
opening date and time. Each individual invitation to bid shall be submitted in a separate sealed
envelope. Multiple bid responses submitted in the same envelope/courier package (that are not in
separate envelopes properly identified) shall be rejected. The Purchasing Department assumes no
responsibility for late bid responses that occur due to the U.S. Postal Service or private courier
service.
Bid responses and signature page must be submitted on this form in ink or typewritten or the bid
will be rejected. Submit this original and (1) copy of the original with your response.
For a "no-bid" response, return the signature page signed and marked "no bid". Non-response may
result in removal from active bidders list.
The attached specifications are being provided to potential bidders as guidelines that describe the
type and quality of equipment, supply, and/or service the City of Decatur is seeking to purchase. The
bidder must indicate compliance or list exceptions to each specification item for consideration.
Failure to comply with this provision could be cause for rejection of the bid.
Bid responses must be received in the office of the Purchasing Department not later than the date
and time specified.
The Purchasing Department will not accept facsimile (fax) nor email transmissions of bids.
Changes or modifications of this Invitation to Bid are allowed only by written authority of the
Purchasing Agent.
Non Appropriation of Funds: Continuation of any agreement between the City of Decatur and a
bidder beyond a fiscal year is contingent upon continued legislative appropriation of funds for the
purpose of this bid and any resulting agreement. Non availability of funds at any time shall cause
any agreement to become void and unenforceable and no liquidated damages shall accrue to the City
as a result. The City will not incur liability beyond the payment of accrued agreement payment.
Descriptive Literature: Reference to brand names and numbers is not restrictive, unless otherwise
specified. Bids on equivalent items meeting the standards of quality indicated will be considered,
providing the bid clearly describes the item offered and indicates how it differs from the referenced
brands. Descriptive literature on any supplemental information necessary for comparison purposes
shall be submitted with the bid or the Purchasing Agent may reject the bid for that item. Reference
to literature submitted with a previous bid, or on file with the Purchasing Department will not
satisfy this requirement.
The City of Decatur reserves the right to modify all or any portion of this Invitation to Bid when the
best interest of the City is involved. The City reserves the right to award this bid to a single vendor
or multiple vendors when in the best interest of the City. The City reserves the right to award parts
of this bid or to reject all bid submissions.
The City of Decatur reserves the right to seek clarification of bid responses from vendors submitting
responses.
The City of Decatur is exempt from all Federal, sales and use taxes.
All bidders shall maintain such insurance as will protect bidder and the City of Decatur from claims
under Workman's Compensation Acts and from claims for damage and or personal injury, including

death, which may arise from the operation and/or fulfillment of the resulting contract of this
Invitation to Bid. Insurance shall be written by companies authorized to do business in Decatur,
Alabama. Evidence of insurance shall be furnished to the City of Decatur Purchasing Department
with submitted bids when requested.
Any individual, company, or corporation doing business with the City of Decatur must possess and
show proof thereof all proper licenses and/or proper certifications required by Federal, state and local
statutes and regulations prior to award when requested.
The City of Decatur reserves the right to terminate any contract resulting from this bid for just and
reasonable cause whereby it appears to be in the best interest of the City. The City shall give the
Contractor 30 day's written notice of termination.
The successful bidder agrees, by entering into this contract, to defend, indemnify, and hold the City
of Decatur harmless from any and all causes of action or claims of damages arising out of or related
to bidder's performance under this contract.
The successful bidder shall abide by all Federal, State, and Local Statutes, laws, regulations, and
ordinances. Including but not limited to a current business license and remittance of sales tax owed
to the City.
A Bid Bond or a certified check in the amount of five hundred ($500.00), payable to the
City of Decatur, must accompany each bid.
The successful vendor shall provide a Performance Bond for the entire term of the
Contract in the amount of five thousand ($5,000.00) prior to award.
The Contractor awarded the Bid shall provide a performance bond to the City. If the City
determines in good faith that the Contractor has refused to perform the work or has
failed to perform the work with such diligence as to ensure its timely and accurate
completion, the City shall provide written notice to the Contractor of the deficiencies.
The Contactor shall promptly provide the City with a plan to correct the deficiencies.
The Contractor shall have 30 days from the date of the City's notice to rectify the
problems identified. If after 30 days the City is not satisfied with the corrective actions of
the Contractor the agreement shall be terminated and the Performance Bond shall be
called.
A company check is not an acceptable Bid Bond or Performance Bond.
An electronic version of this bid is available on the City's website at www.decaturalabamausa.com or
by emailing purchasing@decatur-al.gov. In order to decrease the evaluation time and insure award
by the award date please enter your responses in the electronic version if possible, and return it with
a hard copy with your bid response package.
The hard copy of the invitation to bid on file in the City of Decatur Purchasing office shall serve as
the master document. Any alterations, deletions, additions or other changes that materially change
the intent of the bid could be considered grounds for rejection of the bid response.
Exclusion of the electronic files in a bid response is not a basis for rejection.
A BID RESPONSE MAY BE REJECTED IF:
* Bids improperly submitted or identified
* Bid bond not included
* Bid not signed or not original signature
* Requested information, or documentation not submitted with bid
* Failure to acknowledge receipt of addendum with bid

* Material alteration of the master document
* Invitation to bid number not on face of envelope
* Received late
* Bid response not on original form
* Bid not in ink or typed
* Proper licensing not included/provided as required by law

Notice: As a condition of contract, grant or incentive performance with the City of Decatur,
compliance with the requirements of the Beason-Hammon Alabama Taxpayer and Citizen
Protection Act must be provided. Please enter the name of your company and your name and
complete the affidavit below. Your signature must be notarized.
BUSINESS NAME: ___________________________________________
APPLICANT'S NAME: ________________________________________
E-VERIFY AFFIDAVIT
I am the applicant listed above. In my capacity as ______________________ of the business
entity listed above, I do hereby execute this affidavit on behalf of the business listed above and,
by executing this affidavit, I verify that business' compliance with Section 31-13-9 of the Code
of Alabama, 1975, stating affirmatively that it does not knowingly employ, hire for employment
or continue to employ an unauthorized alien. Further, the business has registered with and is
participating and will participate during the performance of any contract with the City in the
federal work authorization program known as "E-verify" web address https://e-
verify.uscis.gov/enroll , operated by the United States Citizenship and Immigration Service
Bureau of the United States Department of Homeland Security to verify information of newly
hired employees pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P. L. 99-
603, in accordance with the applicable provisions of Alabama's Immigration law.
The undersigned further represents that, should the business employ or contract with any
subcontractor(s) in connection with the physical performance of services pursuant to the
contract with the City, it will secure from such subcontractor(s) verification of compliance with
Section 31-13-9 of the Code of Alabama, 1975, in a form substantially similar to this affidavit.
The Business further agrees to maintain records of such compliance and provide a copy of each
said verification on request of the City.
_________________________________________________________
E-verify Employment Eligibility Verification User Identification Number
__________________________________________
Applicant
Sworn to and subscribed before me on this the _______ day of __________________, 20_____
__________________________________________
Notary Public
My Commission Expires: _____________________

Bid Document Checklist
Items Submission Requirements Items Submitted
Required Check List (Bidders
with Bid X = REQUIRED; BLANK=NOT Initials)
REQUIRED
X Envelope Sealed and Marked w/bid # on
front
X Original Signatures on front page (in ink)
X Bid Bond
Addendum
X E-Verify form
X Proof of Insurance
X Price Sheet Information Included
X References
Catalog
X Send in on or before given time
X Safety Pre-Qualification form
X Business License
X Other information listed below
If you have questions concerning the bid submission requirements, please call
the Purchasing Department 256-341-4521 or email purchasing@decatur-
al.gov.

SCOPE OF WORK
The City of Decatur is seeking a vendor to develop, implement and manage a comprehensive Integrated
Pest Management (IPM) program. IPM is the coordinated use of site-specific environmental and pest
information with available pest management methods to effectively manage pests over the long-term with
the least possible hazard to human health and the environment. An IPM program implements the
following control strategies:
* Establish site specific pest management objectives
* Identify and implement behavioral, procedural and structural modifications to reduce food, water,
harborage, access and the environmental conditions favored by pests
* Employ progressive techniques, including pest monitoring and trapping
* Employ pesticide compounds, formulations and application methods that present the lowest potential
hazard to humans and the environment.
* Coordination among all facilities management programs with building supervisors that have a bearing
on the pest control effort.
Services shall be for the control and elimination of general pests (ants, rats, mice, roaches, termites etc.)
and other occasional pests as needed for the attached list of City owned Buildings. Services needed shall
include interior and exterior treatments.
The guaranteed program to be implemented will consist of elimination of cockroaches, rats, and mice by
use of chemical and mechanical means. Also, an effective control and/or elimination program is to be
provided for ants and other crawling and/or flying insects. An effective program to control Spiders is to
be provided, including at a minimum removal of existing spider webs.
Prices should include periodic visits, inspections and treatments of the listed areas at which time
application of appropriate material and treatments shall be performed.
All materials used should be approved by the Environmental Protection Agency and the State of Alabama
Department of Agriculture and Industries.
Prior to application of any materials, vendor should check to see if any person or persons have any
allergies or medical problems that would be affected by applications of products.
Billing and invoicing shall be for individual buildings or groups of buildings as required by the City.
Potential bidders should perform site visits to all buildings and structures prior to bidding.
Requirements
All employees of the successful bidder shall be subject to criminal background checks in order to provide
services in secure areas owned by the City at the discretion of the City.
To be considered a responsive bidder and to be eligible for award of this bid, bidders shall:
* Provide a copy of their Alabama Permit for Professional Services and listing of certifications and
permits applicable to the services needed by the City, including but not limited to an Alabama
Commercial Pesticide Applicator Permit, Industrial, Institutional, and Health-related Pest Control
Permit, and an Ornamental Turf License Permit.
* Provide proof of a minimum of 5 years in business with experience in multi-building customers
* Provide contact information for 3 business references that been existing customers for the past 5
years
* Provide a list all employees by name and title that will be assigned to City owned buildings
* Coordinate with Procurement Agent to report and verify each site visit and treatment.

* Provide proof of the following insurance coverages:
LIMITS OF INSURANCE:
1. General Liability:
Commercial General Liability on an "occurrence form" for bodily injury and property
damage:
$2,000,000 General Aggregate Limit
$1,000,000 Products - Completed Operations Aggregate
$1,000,000 Personal & Advertising Injury
$1,000,000 Each Occurrence
2. Automobile Liability:
$1,000,000 Combined Single Limit per accident for bodily injury and property damage.
3. Workers' Compensation:
As Required by the State of Alabama Statute
4. Employers Liability:
$500,000 Bodily Injury by Accident or Disease
$500,000 Policy Limit by Disease
Evidence of all of the above must be submitted in your sealed bid response to be considered a
responsive and responsible bidder.
The locations identified in this solicitation represent the City of Decatur's current facilities requiring pest
control services. The Municipality reserves the right to add, remove, increase, decrease, or otherwise
modify service locations during the term of the contract, including any renewal periods, as operational
needs require.
The City of Decatur reserves the right to add or delete facilities, buildings, departments, or service areas
at any time during the contract term. Such additions or deletions shall not invalidate the contract nor
entitle the Contractor to damages, penalties, or equitable adjustment except as specifically provided
herein.
Any additional facilities added during the contract term shall be priced using the same pricing
methodology, unit costs, and markups established in the Contractor's bid response.
The City of Decatur may discontinue services at any location upon written notice to the Contractor.
Payment obligations shall cease for discontinued locations effective on the termination date identified in
the notice.
Any additions or modifications shall remain within the general scope and nature of services originally
solicited under this contract.
No travel time will be permitted. The City of Decatur will pay only for time spent at the job site.
Contractor's personnel and vehicles must be readily identifiable when at City facilities.
The Contractor shall not assign, transfer, convey, sublet or otherwise dispose of his or her contractual
duties to any other person, firm or corporation.
Enter bid pricing for each property listed below for General Pest Control, Rodent Control, and Termite
Control:

General Pest Control Address Monthly Cost
Animal Shelter 300 Beltline Road SW
Aquadome Center & Pool 1202 5th Ave NW
Butch Matthews Field Concessions 300 Cherry St NE
Cashin Wheeler Baseball Field 511 Monroe DR NW
Cedar Ridge Concessions 2715-B Danville Road
City Cemetery 1001 Wilson St NW
City Hall 402 Lee St NE
City Hall Annex (Planning, IS, MPO) 308 Cain St NE
Delano Park 825 Gordon Dr SW
Delano Park Splash Pad 825 Gordon Dr SW
Environmental Services Compound (Main Bldg, 1802 Central Parkway
Garage, Engineering, Sanitation, Traffic Marking)
Fort Decatur 610 4th Ave SE
Gale Montgomery Concessions 4119 Old Hwy 31
Girl Scout Building 600-652 6th Ave SE
Highway 31 Causeway HIGHWAY 31
Ingalls Harbor 802 A Wilson Morgan St
NW
Jack Allen Complex (Office/Concession, and 2616 Modaus Road SW
Satellite Restrooms)
Jack Allen Soccer Fields (Press box on Stadium 2616 Modaus Road SW
Field)
Jimmy Johns Tennis Court 2900 C Point Mallard Dr
SE
Bill Dukes Athletic Complex 2900 Point Mallard Dr SE
Municipal Court Annex 300 Cain St NE
Old State Bank 925 Bank St NE
Park & Rec Maint Office 1516 Central Parkway
SW
Park & Rec Maint Buildings 1516 Central Parkway
SW
Police Department 402 Lee St NE
Pt Mallard Ballfield Concession 2900 Point Mallard Circle
Pt Mallard Soccer Field Restrooms 2900 Point Mallard Circle
Pt Mallard Pickleball Facility 2900 Point Mallard Circle
Pt Mallard Tennis Facility 2900 Point Mallard Circle
Rhodes Ferry Park Restrooms 100 Market St NW
Spirit of America Stage Restroom 2901 Point Mallard Dr SE
Strike Zone 2900 Point Mallard Dr SE
Flint Fields 4119 Old Hwy 31S
Train Depot 701 Railroad St
Turner Surles 702 Sycamore St NW
Walter Jackson Concession Stand 1950 Park St