Personal Property for Canteen Resale

RESPONSES WILL BE
PUBLICLY OPENED AT THE
PHYSICAL ADDRESS BELOW
STATE OF LOUISIANA
08/06/2026
Office of State Procurement 10:00 AM CST
INVITATION TO BID
TO SUBMIT AN ELECTRONIC ONLINE
RESPONSE CLICK THE LINK BELOW
SUBMIT NON-ELECTRONIC RESPONSE TO:
Office of State Procurement
1201 N. Third Street, Suite 2-160
Vendor No.:___________________
Baton Rouge, LA 70802
Solicitation: 3000026491
Opening Date: 08/06/2026
RFx Number: 3000026491
Version: 1
Buyer: ERICA THOMAS
Vendor Name and Address: (to be completed by Vendor)
Buyer Phone: 225-342-8021
E-Mail: erica.thomas5@la.gov
Scheduled Begin Date:
Scheduled End Date:
T-Number:
Ship To Address:
Tracey Gremillion
DOC PRISON ENTERPR-LSP CDC INMATE PER
LA STATE PENITENTIARY 17544 TUNICA TRACE
ANGOLA, LA 70712
ONLINE BID RESPONSE LINK
https://lagoverpvendor.doa.louisiana.gov/rfx?sapsrm_boid=567620E9FB021FD19F8F378D026F4CEA
QUESTIONS TO BE COMPLETED BY VENDOR Required
1.______ Have you reviewed all attachments to the bid invitation and answered all questions? YES
2.______ Have you entered pricing, or attached the pricing sheet (if applicable) to the bid YES
response?
3.______ Have you attached / included all required files to the bid response? YES
4.______ Have you attached the signature page to the bid response? YES
5.______ Delivery will be made this number of days After Receipt of Order (ARO) NO
6.______ %discount for payment made within 30 days. Discounts for payment made in less than NO
30 days, of less than 1%, or applicable to an indefinite quantity contract will be accepted
but will not be an award consideration.
EOT
Name of Solicitation: Personal Property for Canteen Resale
RFx text:
The Office of State Procurement has suspended in-person attendance by vendors at public bid
openings for bids published by our office.
VENDOR TELEPHONE NUMBER: TITLE DATE
EMAIL ADDRESS:
Signature of Authorized Bidder Name of Bidder
(Typed or printed)

Invitation to bid: 3000026491 Bidder: Page 2 of 18
Open Date: 08/06/2026
T-Number:
Any vendor who would like to view the opening of this bid can access the following link, at the date
and time of this bid opening:
https://doa-ospla.zoom.us/j/2697438343
This link will provide you with live audio and video access to this bid opening. The link will be live at
9:45 AM (Central Time) on the date of bid opening.
===========================================================================
This is an online bid opportunity. Bidders are invited to submit bids online via the link on this bid
invitation. Online bidding instructions are attached to this bid invitation. All vendors must be registered
in the LaGov system in order to: submit an online bid, have their bids tabulated by our office, and to
receive automatic email notifications of bid opportunities.
To register as a vendor, access the following link:
https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg
Please include a W-9 form with your bid if you are newly registered. Do not register again if you are
already registered in the system.
Please print all attachments to ensure all documents related to this solicitation are reviewed prior to
bidding.
All documents associated with this solicitation should be included in the bidder's submission.
Bid Documents Include:
Attachment A - Special Terms and Conditions - Pages 1-8
Attachment B - Online Bidding Instructions - Pages 1-10
Bid delivery instructions for the Office of State Procurement:
Refer to Page 1 in Attachment A - Special Terms and Conditions
=========================================================================
This solicitation is to establish a Blanket Order Contract to provide Personal Property Clothing as
specified for the Louisiana Department of Corrections- Allen Correctional Center for an initial period
beginning with the date of award and ending June 30, 2027. At the option of the State of Louisiana
and acceptance by the Contractor, the contract may be renewed for two additional 12 month periods
at the same prices, terms and conditions. Total contract time not to exceed 36 months.
=========================================================================
Blanket Order Contract: Items are to be called for by the using agency as needed. No shipments are
to be made until the Agency calls or otherwise submits an order for shipment of a specific quantity.
Quantities are estimated, and they may be increased or decreased as needed throughout the contract
period. Individual order quantities, when called for, are based on the using agency's demand at the
time of order. Minimum orders may be 1 unit, unless otherwise stated. A blanket order contract is not a
guarantee of any quantity. Unit price should be inclusive of any freight charges. Contractor must be
able to obtain and supply the item(s) at their bid price for the entire contract period and within the
delivery timeframe provided for on their bid. Unused quantities must not be invoiced and will not be
paid.
=============================================================================
Blanket Order Delivery
The State reserves the right to reject any and all vendors who cannot make delivery within the stated
timeframe, as specified in the line(s) of the RFx, from the date the order is called in or otherwise
submitted by the using agency.
=========================================================================
Method of Award: It is the intent of the State to award the contract on an all-or-none basis to the
overall lowest responsive, responsible bidder meeting the specifications. The State further reserves

Invitation to bid: 3000026491 Bidder: Page 3 of 18
Open Date: 08/06/2026
T-Number:
the right to reject individual line items from the award.
=========================================================================
Resale: Items are for canteen resale. Where listed, only brand name(s) and model(s), or some other
designation that identifies a specific product to be offered exclusive of others, specified will be
accepted. Bids must be quoted in quantity and unit specified (R.S. 39:1651-1657) and (LAC Title 34
Part 5-109.A.2.B.i).
=========================================================================

Invitation to bid: 3000026491 Bidder: Page 4 of 18
Open Date: 08/06/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
1 Product Category:53102900 1,400 EA __________ ________________
Sweatpants
Brand Names: These items are for canteen resale.
Where brand names are listed, only those brands are
acceptable unless "or equal" is stated. (La R.S.
39:1651-1657).
Brand: Russell
Model: 029HBM0
Color: Oxford Gray
Sizes: Small through XL
*Delivery Terms: 7-10 Days ARO
*To be delivered on a called for as needed by Agency
basis. Do not ship until called for by Agency.
* Minimum weight of 7.5oz
* 40% - 60 % Cotton
* 40% - 60 % Polyester
* Elastic waistband
* Inside draw-cord
* Elastic cuffs
Specify Brand Bidding: _________________________
Specify Model Bidding: _________________________
Specify Color Bidding: _________________________
Specify Sizes Bidding: _________________________
Specify Weight Bidding: ________________________
Specify % Cotton Bidding: ______________________
Specify % Polyester Bidding: ____________________
Specify Bidding Elastic Waistband:
Yes: ______ No: ______
Specify Bidding Inside Draw-Cord:
Yes: ______ No: ______
Specify Bidding Elastic Cuffs:
Yes: ______ No: ______
Specify Delivery Days ARO Bidding: ______________

Invitation to bid: 3000026491 Bidder: Page 5 of 18
Open Date: 08/06/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
2 Product Category:53102900 800 EA __________ ________________
Sweatpants
*All specifications are the same as Line 1, except for
Size*
Size: 2XL
Delivery Terms: 7-10 Days ARO; Do not ship until called
for by Agency.
Specify Size Bidding: __________
Specify Bidding same specifications as Line 1:
Yes ____ No ____
Specify Delivery Days ARO Bidding: __________
3 Product Category:53102900 350 EA __________ ________________
Sweatpants
*All specifications are the same as Line 1, except for
Size*
Size: 3XL
Delivery Terms: 7-10 Days ARO; Do not ship until called
for by Agency.
Specify Size Bidding: __________
Specify Bidding same specifications as Line 1:
Yes ____ No ____
Specify Delivery Days ARO Bidding: __________
4 Product Category:53102900 200 EA __________ ________________
Sweatpants
*All specifications are the same as Line 1, except for
Size*
Size: 4XL

Invitation to bid: 3000026491 Bidder: Page 6 of 18
Open Date: 08/06/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
Delivery Terms: 7-10 Days ARO; Do not ship until called
for by Agency.
Specify Size Bidding: __________
Specify Bidding same specifications as Line 1:
Yes ____ No ____
Specify Delivery Days ARO Bidding: __________
5 Product Category:53102900 1,400 EA __________ ________________
Sweatshirts
Brand Names: These items are for canteen resale.
Where brand names are listed, only those brands are
acceptable unless "or equal" is stated. (La R.S.
39:1651-1657).
Brand: Russell
Model: 698HBM1
Color: Oxford Gray
Size: Small - XL
* No pockets
* 7 oz. minimum weight
* Dri-Power moisture wicking fabric
* Rib crewneck collar with V-patch
* Oxford color jersey shoulder to shoulder tape
* Self-material side inserts
* Set-in sleeves
* Rib knit collar, cuffs and waistband
* Cover seamed neck, armholes, waistband, and insert
* "R" logo tab on waistband
* Delivery Terms: 7-10 Days ARO; Do not ship until called
for by Agency.
* Delivery Terms: To be delivery on a called for as needed
by Agency basis. Do not ship until called
for by Agency. Deliveries accepted Monday through
Friday, 7:00 AM CT to 2:00 PM CT, excluding holidays.
Specify Brand Bidding: _________________________
Specify Model Bidding: _________________________

Invitation to bid: 3000026491 Bidder: Page 7 of 18
Open Date: 08/06/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
Specify Color Bidding: _________________________
Specify Fabric Blend Bidding: ___________________
Specify Sizes Bidding: _________________________
Specify Weight Bidding: ________________________
Specify Bidding Air-jet Yarn, No Piling:
Yes: ______ No: ______
Specify Bidding Set-in Sleeves:
Yes: ______ No: ______
Specify Bidding Double-needle Stitching Throughout:
Yes: ______ No: ______
Specify Bidding 1X1 Athletic Rib with Spandex:
Yes: ______ No: ______
Specify Bidding Quarter Turned:
Yes: ______ No: ______
Specify Delivery Days ARO Bidding: ______________
6 Product Category:53102900 800 EA __________ ________________
Sweatshirts
*All specifications are the same as Line 5, except for
Size*
Size: 2XL
Delivery Terms: 7-10 Days ARO; Do not ship until called
for by Agency.
Specify Size Bidding: __________
Specify Bidding same specifications as Line 5:
Yes ____ No ____
Specify Delivery Days ARO Bidding: __________

Invitation to bid: 3000026491 Bidder: Page 8 of 18
Open Date: 08/06/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
7 Product Category:53102900 350 EA __________ ________________
Sweatshirts
*All specifications are the same as Line 5, except for
Size*
Size: 3XL
Delivery Terms: 7-10 Days ARO; Do not ship until called
for by Agency.
Specify Size Bidding: __________
Specify Bidding same specifications as Line 5:
Yes ____ No ____
Specify Delivery Days ARO Bidding: __________
8 Product Category:53102900 200 EA __________ ________________
Sweatshirts
*All specifications are the same as Line 5, except for
Size*
Size: 4XL
Delivery Terms: 7-10 Days ARO; Do not ship until called
for by Agency.
Specify Size Bidding: __________
Specify Bidding same specifications as Line 5:
Yes ____ No ____
Specify Delivery Days ARO Bidding: __________
9 Product Category:53102300 200 EA __________ ________________
Men's T-Shirt
Brand: Players, Gildan, or Equal
* 100% Cotton

Invitation to bid: 3000026491 Bidder: Page 9 of 18
Open Date: 08/06/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
* Packaged: 3 per pack only
* Color: White only
* Wicking cool comfort fabric, Reinforced neck seam,
Round neck
* Size: 2X - 3X
Delivery Terms: 7-10 Days ARO
To be delivery on a called for as needed by Agency basis.
Do not ship until called for by Agency.
Specify Brand Bidding: _________________________
Specify Model Bidding: _________________________
Specify Colors Bidding: _________________________
Specify Fabric Blend Bidding: ___________________
Specify Size Bidding: __________________________
Specify Weight Bidding: _________________________
Specify Bidding Double-needle Stitched Neckline and
Sleeves:
Yes: ______ No: ______
Specify Bidding Quarter Turned:
Yes: ______ No: ______
Specify Bidding Shoulder-to-shoulder Taping:
Yes: ______ No: ______
Specify Delivery Days ARO Bidding: _______________
10 Product Category:53102300 200 EA __________ ________________
Men's T-Shirt
Men's T-Shirt
Brand: Players, Gildan, or Equal
* 100% Cotton
* Packaged: 3 per pack only
* Color: White only

Invitation to bid: 3000026491 Bidder: Page 10 of 18
Open Date: 08/06/2026
T-Number:
LINE Description Quantity Unit Unit Extended
Price Amount
* Wicking cool comfort fabric, Reinforced neck seam,
Round neck
* Size: 4X - 7X
Delivery Terms: 7-10 Days ARO
To be delivery on a called for as needed by Agency basis.
Do not ship until called for by Agency.
Specify Brand Bidding: _________________________
Specify Model Bidding: _________________________
Specify Colors Bidding: _________________________
Specify Fabric Blend Bidding: ___________________
Specify Size Bidding: __________________________
Specify Weight Bidding: _________________________
Specify Bidding Double-needle Stitched Neckline and
Sleeves:
Yes: ______ No: ______
Specify Bidding Quarter Turned:
Yes: ______ No: ______
Specify Bidding Shoulder-to-shoulder Taping:
Yes: ______ No: ______
Specify Delivery Days ARO Bidding: _______________
11 Product Category:53102300 300 EA __________ ________________
Boxer Briefs
Men's Boxer Briefs
Brand: GT ProSport, Gildan, or Players
* 100% Cotton
* Color: White only
* Size: 2X - 7X
*Delivery Terms: 7-10 Days ARO
*To be delivered on a called for as needed by Agency