26-10 Performance Based Energy Services Addendum 2

L E G A L N O T I C E
The Town of Ridgefield invites all invited parties to submit sealed bids on
the following:
BID DUE DATE: May 28, 2026
BID DUE TIME: 11:00 AM
BID ITEM: Performance-Based Energy Services Contract
BID NUMBER: 26-10
Terms and conditions as well as the description of items being bid are stated in
the specifications. Specifications may be obtained at the following address:
Town of Ridgefield
David McFate
400 Main Street
Ridgefield, CT 06877
203 - 431 - 2720
The return bid envelope must be marked and addressed to the following:
TOWN OF RIDGEFIELD
PURCHASING AND FINANCE
MANAGER
BID NUMBER: 26-10
400 MAIN STREET
RIDGEFIELD, CT 06877
Bids may be submitted via email to the following:
purchasing@ridgefieldct.gov
SUBJECT: 26-10 [Company Name] Bid Package
Bids must be received no later than the date and time stated above at the
Purchasing Director's office on the second floor or via email. For further
information, please call David McFate at (203) 431-2720 or email at
purchasing@ridgefieldct.gov
Results may be viewed at https://www.ridgefieldct.gov/departments/
purchasing/bid_notices.php after the bid opening.
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TOWN OF RIDGEFIELD
REQUEST FOR PROPOSAL (RFP)
Performance-Based Energy Services Contract
Mechanical, HVAC, Lighting, and Pool Systems Audit
Issue Date: April 20, 2026
RFP Number: 26-10
Proposal Due Date: Thursday, May 28, 2026 at 11:00 AM
1. INTRODUCTION
The Town of Ridgefield ("Town") in partnership with Ridgefield Public Schools ("RPS")
are soliciting proposals from qualified firms to provide a performance-based energy
services contract to evaluate, design, implement, and guarantee energy efficiency
improvements at the following facilities:
1. Town Hall Annex, 66 Prospect Street
2. Barlow Mountain Elementary School, 115 Barlow Mountain Road
a. (Includes a 138,000-gallon swimming pool)
3. Ridgefield High School, 700 North Salem Road
The Town may, at its discretion, expand the scope of this contract to include additional
municipal buildings. All proposed improvements shall be funded entirely through verified
energy cost savings generated by the project, with guaranteed savings provided by the
awarded contractor/vendor.
2. PROJECT OBJECTIVES
The objectives of this RFP are to:
* Reduce energy and operational costs
* Modernize aging HVAC, lighting, and mechanical systems
* Replace electric resistive heating where feasible with air-source and/or ground-
source heat pump systems
* Improve efficiency of pool heating, ventilation, and dehumidification systems
* Maximize available utility rebates, state and federal incentives, and tax credits
* Transfer financial and performance risk from the Town to the contractor
3. PERFORMANCE-BASED CONTRACT FRAMEWORK
3.1 Contract Structure
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The Town intends to enter into a guaranteed energy savings performance contract under
which the awarded contractor assumes responsibility for delivering Energy Conservation
Measures (ECMs) that generate sufficient verified savings to pay for project costs.
3.2 Bundling of Energy Conservation Measures
ECMs shall be bundled across systems and facilities to maximize overall savings and
project viability. Bundling may include HVAC upgrades, electrification and heat pump
conversions, lighting and controls, pool system improvements, and building automation
systems. Compliance with the performance guarantee shall be evaluated based on total
verified bundled savings, not individual ECM performance, provided the guaranteed
savings are met.
3.3 Measurement & Verification (M&V)
The contractor shall establish an energy baseline for each facility using historical utility
data. Baselines shall be normalized for weather, occupancy, schedules, and other
relevant variables and approved by the Town prior to implementation. An M&V Plan
consistent with the International Performance Measurement and Verification Protocol
(IPMVP) shall be developed and implemented. Annual M&V reports shall document
verified savings, adjustments, and compliance with the guaranteed savings requirement.
3.4 Rebates, Incentives, and Risk Allocation
All assumed rebates, incentives, and tax credits shall be clearly identified in the proposal.
The contractor shall assume all risk associated with the availability, eligibility, approval,
and receipt of rebates and incentives unless otherwise approved by the Town. Failure to
secure rebates or incentives shall not reduce the guaranteed savings obligation. Any
savings shortfall shall be reimbursed to the Town in accordance with contract terms.
Savings in excess of the guaranteed amount shall accrue to the Town unless otherwise
negotiated.
4. SCOPE OF SERVICES
4.1 Existing Conditions Assessment
The contractor shall inventory and assess all applicable systems, including:
* HVAC systems (boilers, furnaces, electric resistive heating, chillers, AHUs, pumps,
controls)
* Lighting systems (interior and exterior)
* Ventilation and exhaust systems
* Domestic hot water systems
* Motors, drives, and building automation systems
* Pool systems at Barlow Mountain Elementary School, including water heating,
circulation, filtration, ventilation, and dehumidification
4.2 Energy Audit and Upgrade Analysis
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The contractor shall identify and evaluate ECMs, including but not limited to:
* Replacement of electric resistive heat with air-source and/or ground-source heat
pumps
* HVAC and controls upgrades
* Lighting retrofits and controls
* Pool heating and natatorium efficiency improvements
* Each ECM shall include cost estimates, energy savings projections, and
integration into the guaranteed savings model.
5. PROPOSAL REQUIREMENTS
Proposals shall include:
* Firm qualifications and relevant municipal experience
* Project team and certifications
* Technical approach and methodology
* Bundling strategy
* M&V approach
* Financial model and guaranteed savings structure
* Completed Guaranteed Savings Formula Table
* Approach to rebates and incentives
* References from at least three similar projects
6. SITE VISITS
A site visit is recommended. The site visit will be held on Thursday, April 30, 2026
beginning at 9:30 AM at the Town Hall Annex. All attendees shall contact Brian Hubbard
via email at bldgmaint@ridgefieldct.gov.
7. EVALUATION AND SELECTION
The Town and RPS will review all proposals and reserve the right to reject any or all
proposals and to negotiate with the selected firm.
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Town of Ridgefield, March 2025
TOWN OF RIDGEFIELD
CONNECTICUT
BOARD OF SELECTMEN
INSTRUCTIONS TO BIDDERS
1. Bids will be submitted in a sealed envelope plainly marked with bid
number to identify this particular proposal. The Town of Ridgefield will also
accept electronic submission of bids via email. Bids submitted by email
must be sent to purchasing@ridgefieldct.gov. The time stamp of the hand
delivery or email shall be on or before the bid due date. Only one method
of submission is necessary.
2. Withdrawals of or amendments to bids received later than the time and
date specified for bid opening will not be considered.
3. The Board of Selectmen of the Town of Ridgefield reserves the right to
accept or reject any or all options, bids or proposals; to waive any
technicality in any bid or part thereof, and to accept any bid deemed to be
in the best interest of the Town of Ridgefield, Connecticut.
4. Bidders may be present at the opening of bids.
5. Bids may be held by the Town of Ridgefield for a period not to exceed
sixty (60) days from the opening of bids for the purpose of reviewing the
bids and investigating the qualifications of bidders prior to the awarding of
the contract.
6. Insurance requirements: must be submitted with the bid. This includes
any Hold Harmless requirements as well as Certificates of Insurance for
the full amounts specified. Unauthorized changes to these forms, i.e.
adding, striking out and/or changing any words, language or limits will
cause the bidder to be disqualified.
a. Please Note: Prior to the start of work, the Town of Ridgefield and/
or the Board of Education shall be endorsed on the Contractor's
policies of insurance as additional insured. The Contractor shall
obtain a policy of insurance, with minimum limits of liability as
specified containing an endorsement that covers this agreement to
indemnify, defend and hold harmless the Town/City and/or Board of
Education or any of their officers, employees, agents, servants and
volunteers. The Contractor shall obtain an
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Town of Ridgefield, March 2025
endorsement to said insurance policy stating that the Contractor's
insurance is primary and any insurance obtained, or self insurance
provided, by the Town of Ridgefield and/or Board of Education is
excess. The Contractor's insurance carrier will waive all rights of
subrogation against the Town of Ridgefield and/or Board of
Education, and all of their respective officers, employees, agents,
servants and volunteers. The Contractor shall furnish a copy of the
insurance policy that meets all of the above requirements before
any work or use of the property commences. Failure to do so will
result in disqualification of the Bid. There will be no exceptions.
7. Permits: It is the Contractor's responsibility to obtain any necessary
permits prior to the start of construction. All work shall be completed in
compliance with the latest edition of the prevailing fire prevention and
building codes in effect in the State of Connecticut, the latest edition of the
State of Connecticut Department of Transportation Standard Specifications
for Roads, Bridges and Incidental Construction, Town of Ridgefield Road
Construction Standards, or as set forth in these specifications. Any local
(Town of Ridgefield) permits will have the permit fee waived.
8. Emergency Work: The Contractor shall file with the Engineer a telephone
number of a person authorized by him who may he contacted regarding
emergency work at the job site that may be required during non-working
hours for reasons of public safety. The person shall be readily available
and have full authority to deal with any emergency that may occur.
9. Sales Tax: In accordance with the provisions of Special Act No. 77-98, as
amended, and Section 12-412(a) of the Connecticut General Statutes,
sales of tangible personal property and services to the Town are not
subject to the Connecticut Sales and Use Tax, and such tax shall not be
included as part of the bid.
10.Contractor's Qualification Statement: The Contractor's Qualification
Statement must be filled out as part of the bid package and the experience
and references listed therein will be one to the determining factors in the
awarding of the bid.
11.Hold Harmless Agreement: In order for the bid to be considered valid,
the Contractor must sign the enclosed hold harmless agreement. Bids
submitted without the signed hold harmless agreement will be rejected.
12.Prevailing Wage Rates: This project is not subject to the State of
Connecticut prevailing wage rate requirements.
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13.SBE/MBE and Contract Compliance Requirements: This project is not
subject to State of Connecticut SBE/MBE Good Faith Effort and contract
compliance requirements.
14.Time of Completion: Work shall be completed within an appropriate time
frame as agreed upon by Contractor and Town of Ridgefield. Contractor
must ensure sufficient staffing and scheduling to complete the project
within this time frame. No extensions will be granted unless approved in
writing due to documented unforeseen conditions.
15.Site Inspection: All bidders are encouraged to conduct a pre-bid site visit
to familiarize themselves with the work site prior to bidding. The site visit
will be held on Thursday, April 30, 2026 beginning at 9:30 AM at the Town
Hall Annex. All attendees shall contact Brian Hubbard via email at
bldgmaint@ridgefieldct.gov. General bidding and technical questions shall
be directed to David McFate, Purchasing and Finance Manager, via email
purchasing@ridgefieldct.gov.
16.Bid Schedule:
Pre-Bid Site Inspection - April 30, 2026 at 9:30 AM
RFI Requests Due - May 14, 2026 at 5:30 PM
RFI Responses Released- NLT May 23, 2026 at 5:30 PM
Bid Due Date - May 28, 2026 at 11:00 AM
18. Bid Submissions: The following items shall be submitted for a bid to be
considered complete. At the Town's discretion bidders may be given 24
hours to correct deficiencies in items (b)-(e).
(a) Proposal on company letterhead including all items outlined in RFP
Paragraph 5
(b) Insurance certificates
(c) Hold Harmless Agreement
19. Requests for Information: Questions or requests for information must be
submitted in writing. All questions or requests for information shall be
submitted to David McFate, Purchasing and Finance Manager, at
purchasing@ridgefieldct.gov. Deadline for Questions/RFI shall be May 14,
2026 NLT 5:30 PM.
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HOLD HARMLESS AGREEMENT
The undersigned covenants and agrees to and shall at all times indemnify,
protect and save harmless the Town of Ridgefield from and against all costs or
expenses resulting from any and all losses, damages, detriments, claims,
demands, cost and charges including attorneys fees the Town of Ridgefield may
directly or indirectly suffer, sustain or be subjected to by reason or on account of
the work to be performed pursuant to this Contract or any activities in connection
with said Contract whether such losses and damages be suffered or sustained by
the Town of Ridgefield directly or by its employees, licenses or invitees or be
suffered or sustained by other persons or corporations who may seek to hold the
Town of Ridgefield liable therefore.
The Contractor shall comply with the Provisions of the Immigration Reform and
Control Act of 1986 effective and enforceable as of June 6, 1987 which Act
makes unlawful the hiring for employment or subcontracting individuals failing to
provide documentation of legal eligibility to work in the United States. The
Contractor shall hold the Town of Ridgefield harmless for the failure of the
Contractor to comply with the provisions of said Act.
IN WITNESS WHEREOF, the parties hereto have set their hand and seal this on
the_________________ day of_____________
Signed, Sealed and Delivered in the Signed:
Presence of:
__________________________ _________________________
Notary Public
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SPECIMEN CONTRACT
This Agreement made as of the day of
the year by and between the Town of Ridgefield, 400 Main
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Street, Ridgefield, Connecticut, (herein after called the Owner), and
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Contracteor).
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Witnesseth that Tthe Owner and the Contractor in consideration of the mutual
covenants herein afoter set forth, agree as follows:
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Article 1. Work: e
The contractor will perform all Cwork as shown in the Contract Documents for the
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completion of the Project generally described as follows:
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Performance-Based Energy Services Colntract Bid 26-10
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The work to be done consists of the furnishing dof all labor, materials, tools,
and equipment necessary to construct the project asU specified in RFQ 26-10.
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Article 2. Project Manager: o
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Jake Muller, Director of Public Works, will act as the Project Man ager in
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connection with completion of the Project in accordance with the Contract
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Documents. a
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Article 3. Contract Time:
The work shall be completed as specified in RFQ 26-10, after the date
which the Contractor is to start the work as provided in the Contract
Documents.
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Article 4. Contract Price:
The Owner will pay the Contractor for performance of the Work and completion of
the Project in accordance with the Contract Documents subject to adjustment by
modifications as provided therein in current funds as follows:
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Article 5. Progress and Final Payments:
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The Owner wil l make progress payments on account of the Contract Price as
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provided in the Genoeral Conditions. Progress and final payments will be on the
basis of the Contractor'sB application for payment as approved by the Engineer.
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Article 6. Contract Docume nts:
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The Contract Documents which comprise the contract between the Owner and the
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Contractor are attached hereto and made a part hereof and consist of the following:
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This agreement
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A. Exhibits to this Agreement e
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B. Contractor's Bid and Bid Bonds
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C. Specifications
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D. Drawings as referenced by the Specifications or attached hereto
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F. Any modifications, including change orders, duly deliveAred after
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Article 7. Miscellaneous: r
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A. Terms used in this Agreement which are defined in Article 1 of the
General Conditions shall have the meanings indicated in the General
Conditions.
B. Neither the Owner nor the Contractor shall, without the prior written
consent of the other, assign or sublet in whole or in part his interest
under any of the Contract Documents and, specifically, the
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