Pencils for Central Warehouse

Project Description: Purpose: This solicitation is to establish a one-year contract with a responsive and responsible vendor to supply PENCILS for the Jordan School District (JSD) Central Warehouse. The contract term will begin upon award in October 2025 and continue through August 31, 2026.
Vendor Eligibility: Vendors who deal exclusively in, or source products solely through, closeout, surplus, liquidation, overstock, discontinued, or end-of-line inventory—including jobbers, surplus dealers, clearance resellers, clearance houses, non-stocking resellers, and opportunistic bulk buyers—are not eligible to bid. All items must be part of the vendor’s standard product line with ongoing availability.
Price Guarantee: Prices bid must be guaranteed for six (6) months from the award date.
Pricing Format: Prices must be quoted in dollars and cents, rounded to two decimal places (e.g., $1.52, not $1.519). Any extended pricing will be rounded up.
Unit of Measure: Prices must be submitted based on the unit of measure indicated on each line item. Pricing submitted using an alternate unit of measure will result in rejection of that line item bid.
Freight Terms: Prices must include FOB Destination Freight Prepaid.
Quantities: The quantities listed represent the estimated amount that may be purchased by JSD over the one-year contract period. These quantities are for bidding purposes only and do not guarantee purchase amounts. This bid does not constitute an actual order, and no purchase order will be issued at award for these amounts. The JSD Central Warehouse will place orders on an as-needed basis throughout the 12-month contract. Actual order quantities will be determined by the district’s needs at the time of each order.
Minimum Order Requirements: Bidders imposing minimum order quantities or minimum dollar amounts that JSD deems excessive or not in its best interest may be disqualified for that line item.
Bid Type: “All or none” bids will not be accepted.
Award Method: Awards may be made per line item to the lowest responsive and responsible bidder(s), or to the overall lowest responsive and responsible bidder—whichever best serves the interests of JSD.
Discounts: Payment terms offering additional discounts will not be considered as part of bid pricing.
Terms and Conditions: All Terms and Conditions of this solicitation are non-negotiable.
Questions: All questions must be submitted through the Bonfire U3P platform during the designated Q&A period. Questions submitted through any other channel will not be answered.