PEAKS VIEW PARK FIELDS 8 AND 9 RENOVATIONS
| Agency: | City of Lynchburg |
|---|---|
| State: | Virginia |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 14, 2026 |
| Due Date: | Feb 26, 2026 |
| Solicitation No: | 2026-062 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
2026-062
|
| Bid Title: |
PEAKS VIEW PARK FIELDS 8 AND 9 RENOVATIONS
|
| Category: | Invitation for Bids |
| Status: | Open |
|
Attachment Preview
PROJECT MANUAL
FOR
CITY OF LYNCHBURG
Peaks View Park Athletic Fields 8 & 9 Renovations
Invitation for Bid 2026-062
Date Issued: January 23, 2026
Bids Due: February 18, 2026 at 3:00 p.m.
PROCUREMENT DIVISION
3RD FLOOR CITY HALL
900 CHURCH STREET
LYNCHBURG, VA 24504
TELEPHONE (434) 455-3970
Table of Contents
Document
Page #
Bidding Requirements
Advertisement For Bids ................................................................................................................ 2
Bid Form ........................................................................................................................................ 3
Equal Opportunity Report Statement......................................................................................... 5
Statement Of Experience .............................................................................................................. 6
Statement Of Available Resources .............................................................................................. 7
Corporate Status Form................................................................................................................. 8
Questions To Bidders/Offerors .................................................................................................... 9
Construction Agreement ............................................................................................................ 10
Instructions To Bidders .............................................................................................................. 12
Scope of Work ............................................................................................................................. 17
General Conditions ..................................................................................................................... 18
ATTACHMENTS:
Attachment A (Sequence of Construction Modification)
Attachment B (Design Drawings)
1
ADVERTISEMENT FOR BIDS
Sealed bids for “Peaks View Park Athletic Fields 8 & 9 Renovations”, will be received by the City of Lynchburg,
Procurement Division, 3rd Floor City Hall, 900 Church Street, Lynchburg, VA 24504, until 3:00 p.m. Local Time
Prevailing February 18, 2026, and then publicly opened and read aloud in the City Hall First Floor Conference
Room. A link to a publicly available video/audio conference call will be posted on the Current Solicitations page of
the City’s website prior to the bid opening. All bids received by the posted deadline will be opened and read aloud
on the video/audio conference call.
MAILED OR HAND DELIVERED BIDS: FedEx, UPS, and the USPS have access to the building to deliver
mail/packages to the Procurement Office. If vendors choose to hand deliver bids, they can do so at the Citizens First
Information Center in the lobby on the First Floor of City Hall at 900 Church St. Monday – Friday from 8:30 a.m.
to 5:00 p.m. A Procurement Office staff member will be contacted by Citizens First to retrieve the bid and
timestamp it at that time. It is the sole responsibility for the Bidder to ensure their bid is timestamped prior to the
deadline for submission. Please allow additional time to ensure this is done.
ONLINE BID SUBMISSION: To submit a bid online, go to www.lynchburgva.gov/Bids.aspx and click on the
link to open this specific solicitation. Click on the Submit Online button, complete the form, and upload your bid.
Please upload your bid as ONE file. As always, late bids will not be considered.
This project is to provide all labor and materials for fine-grading an existing 5-acre multipurpose field
complex, installing drainage, tilling in compost, and sprigging Tahoma 31 Bermuda grass at Peaks View
Park located at 170 Ivy Creek Lane Lynchburg, VA 24502.
An optional on-site pre-bid meeting will be held on January 29, 2026 at 10:00 a.m. at the project
location noted above. Attendance at the meeting is not a prerequisite to submit a bid.
Bid Documents may also be viewed and printed directly from the City's Procurement website:
www.lynchburgva.gov/Bids.aspx.
The latest edition of the City’s Manual of Specifictions and Standard Details shall apply to this
project. The Manual of Specifications and Standard Details, for the City of Lynchburg may be
viewed and downloaded from the City’s website: http://www.lynchburgva.gov/manual-
specifications.
All requests for clarification of or questions regarding this Advertisement for Bids or for additional
information must be made in writing or email to matthew.marsteller@lynchburgva.gov and received by
3:00 p.m. on February 11, 2026. All posted clarifications or addenda must be signed and accompany any
bid submitted. All addenda will be posted no later than February 13, 2026 at 3:00 p.m.
There will be a “Live Bid Opening” link on the City’s website at: www.lynchburgva.gov/Bids.aspx so
that the public can observe the proceedings at 3:00 p.m., February 18, 2026. The bid results will be
posted on the City’s Bids website after award is made.
PM - 2
BID FORM
Matt Marsteller, CPPB
Senior Contract Specialist
Procurement Division
City of Lynchburg
Third Floor, City Hall
900 Church Street
Lynchburg, Virginia 24504
Dear Mr. Marsteller,
The undersigned, as bidder, hereby declares that the only persons interested in this bid as principal, or principals, is
or are named herein and that no person other than herein mentioned has any interest in this bid or in the Construction
Agreement to be entered into; that this bid is made without connection with any other person, company, or parties
making a bid; and that it is in all respects fair and in good faith, without collusion or fraud.
The undersigned, having visited and examined the site and having carefully studied all the Contract Documents,
including without limitation, all drawings and specifications pertaining to "Peaks View Park Athletic Fields
8 & 9 Renovations" for the City of Lynchburg, Virginia, hereby proposes to furnish all labor, equipment, materials,
and services and to perform all operations necessary to execute and complete the Work required for the project,
in strict accordance with the Contract Documents, The City of Lynchburg Manual of Specifications and Standard
Details, latest edition, together with Addenda numbered __________ through __________ issued during bidding
period and hereby acknowledged, subject to the terms and conditions of the Construction Agreement for the sum of
DOLLARS
($
), which shall be referred to hereinafter as the Base Bid.
It is understood and agreed that the Owner, in protecting its best interests, reserves the right to reject any or all bids
or waive any defects. Any changes, erasures, modifications, deletions in the bid form, or alternate proposals not
specified in the Advertisement for Bids may make the bid irregular and subject to rejection.
If the Construction Agreement is for a lump sum price, unless clearly and specifically indicated otherwise in the
Contract Documents, all unit prices only apply to changes in the Work. The listed bid items are to contain all
necessary costs required for completion of the Work in accordance with the Contract Documents.
If the Construction Agreement is for unit prices and not for a lump sum price, it is understood that all quantities listed
on the following pages are estimated quantities, and the Owner reserves the right to raise, lower, or eliminate any
quantity or item, and in any case, the unit prices shall be used in determining partial and final payment. It is further
understood that costs to cover all components of the Work as described in the Contract Documents are included in
this bid, even in cases where specific line items are not identified.
We are properly equipped to execute all work of the character and extent required by the Contract Documents, and
we will enter into the Construction Agreement for the execution and completion of the Work in accordance with the
Contract Documents; and we further agree that, if awarded the Construction Agreement, we will commence the Work
on the date stated in the "Notice to Proceed" and will maintain a work force large enough to execute the Work and
all obligations no later than the completion date stated in the Contract Documents.
Attached herewith are completed Statement of Experience and Statement of Resources forms which include the
information requested.
The undersigned further certifies that this bid is not the result of, or affected by, any act of collusion with another
person engaged in the same line of business, or any act punishable under the Virginia Governmental Frauds Act, or
other law. This bid remains valid and may not be withdrawn for a period of 60 days from this date.
PM - 3
CURRENT VIRGINIA CONTRACTOR’S LICENSE/ REGISTRATION NO.:
Respectfully submitted,
CONTRACTOR
DATE
ADDRESS
BY:
(Signature)
(Type/Print)
ITS:
(Title)
PM - 4
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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