Peace Creek Canal Stormwater Infrastructure (Lake Hamilton) Addendum 4

POLK COUNTY,
A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA
BIDDING, CONTRACT DOCUMENTS AND SPECIFICATIONS FOR:
PEACE CREEK CANAL STORMWATER INFRASTRUCTURE
(LAKE HAMILTON)
BID FILE NO: 26-080
County Project: 5600082
ISSUE DATE: April 15, 2026
PROCUREMENT DIVISION
330 W CHURCH ST, RM 150
DRAWER AS05, P.O. BOX 9005
BARTOW, FLORIDA 33830/33831-9005
Website: https://www.polkfl.gov
Procurement Analyst:
E-Mail: jasonfluckerwilliams@polkfl.gov
Main Number: (863) 534-6757
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BID REGISTRATION
You MUST register using this form in order to receive notice of any addenda to these
documents. Please fax the completed form to the Procurement Division as soon as
possible. It is the vendor's responsibility to verify if addenda have been issued.
Bid Number and Title: 26-080, Peace Creek Canal Stormwater Infrastructure (Lake Hamilton)
Description: Furnish all labor, materials, supervision, permitting, overhead and profit necessary
to enhance and expand the on-site wetlands, and construction of treatment wetlands for water
quality improvements to Lake Hamilton in accordance with plan sheets and specifications
outlined in the bid documents.
Receiving Period: Wednesday, April 15, 2026, Prior to 2:00 p.m.
Bid Opening: Wednesday, April 15, 2026, 2:00 p.m.
Special Instructions: A MANDATORY pre-bid meeting and site visit will be held Thursday,
March 26, 2026, 9:00 a.m., located at 1299 West Lake Hamilton Drive, Winter Haven, 33881.
An authorized representative or agent of the Bidder must be present at this meeting, as
evidenced by their signature on the meeting's sign-in sheet, or the Bidder's Submittal will be
considered non-responsive.
To obtain a copy of the specifications, drawings, permits, Grant Agreement, and bid sheet
please go the following FTP site: https://ftp3.polk-county.net, you will be prompted for a User
ID and Password. The User ID is procurevendor and the password is solicitation. After you have
logged in to the FTP site, double click on the file folder "Bid 26-080, Peace Creek Canal.zip",
select "Open" or "Save As" to download the Bid documents, drawings, and technical
specifications. If you need assistance accessing this website due to ADA or any other reason,
please email Jason Flucker-Williams at jasonfluckerwilliams@polkfl.gov
This form is for bid registration only. Please scroll down for additional information.
BIDDER REGISTRATION
EMAIL THIS FORM BACK IMMEDIATELY TO
PROCUREMENT@POLKFL.GOV
Carefully complete this form and email to the Procurement Division. You must submit one form
for each bid that you are registering for.
Company Name: ______________________________________________________
Contact Person: _______________________________________________________
Mailing Address: _______________________________________________________
City: ___________________ State: __________ Zip Code: ______________
Phone #: ________________________ E-Mail: _______________________________
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Table of Contents
PEACE CREEK CANAL STORMWATER INFRASTRUCTURE (LAKE HAMILTON) ... 1
BID REGISTRATION .................................................................................................. 2
PART A - BIDDING REQUIREMENTS ...................................................................... 8
INVITATION FOR BID ............................................................................................. 8
INSTRUCTION TO BIDDERS.................................................................................. 8
PART B - CONDITIONS OF CONTRACT ................................................................ 21
GENERAL CONDITIONS ...................................................................................... 21
ARTICLE 1 - CONTRACT DOCUMENTS.......................................................... 21
ARTICLE 2 - DEFINITIONS ............................................................................... 21
ARTICLE 3 - PRELIMINARY MATTERS ........................................................... 24
3.1 Delivery of Bonds ................................................................................. 24
3.2 Copies of Documents .......................................................................... 24
3.3 Commencement of Contract Time; Notice to Proceed ..................... 24
3.4 Starting the Work ................................................................................. 24
3.5 Before Starting Construction .............................................................. 24
ARTICLE 4 - CONTRACT DOCUMENTS, GOVERNING LAW AND VENUE,
INTENT, DISCREPANCIES, AMENDING AND REUSE .................................... 26
4.1 Precedence ........................................................................................... 26
4.2 Conflicts ................................................................................................ 27
4.3 Amending .............................................................................................. 27
ARTICLE 5 - PROJECT CONDITIONS ............................................................. 28
5.1 Availability of Lands ............................................................................ 28
5.2 Subsurface and Physical Conditions ................................................. 28
5.3 Limited Reliance by Contractor Authorized Technical Data............. 28
5.4 Unknown or Concealed Conditions .................................................... 29
5.5 Physical Conditions - Underground Facilities .................................. 29
5.6 Reference Points .................................................................................. 30
5.7 Asbestos, PCBs, Petroleum, Hazardous Waste or Radioactive
Material .......................................................................................................... 31
Article 6 - BONDS, INSURANCE, INDEMNIFICATION ...................................... 32
6.1 Public Construction Bond and Other Bonds ..................................... 32
6.2 Certificates of Insurance ..................................................................... 32
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6.3 Contractor's Liability Insurance .......................................................... 33
6.4 Receipt and Application of Insurance Proceeds ............................... 35
6.5 Indemnification ..................................................................................... 35
ARTICLE 7 - CONTRACTOR'S RESPONSIBILITIES ....................................... 36
7.1 Supervision and Superintendence ..................................................... 36
7.2 Labor, Material and Equipment ........................................................... 37
7.3 Substitute Material or Equipment ....................................................... 37
7.4 Concerning Subcontractors ................................................................ 38
7.5 Patent Fees and Royalties ................................................................... 39
7.6 Permits .................................................................................................. 39
7.7 Laws and Regulations ......................................................................... 39
7.8 Taxes ..................................................................................................... 39
7.9 Use of Premises ................................................................................... 40
7.10 Record Documents ........................................................................... 40
7.11 Safety and Protection ....................................................................... 40
7.12 Drug Free Work Place Policy ........................................................... 43
7.13 Emergencies ...................................................................................... 43
7.14 Submittals and Samples ................................................................... 44
7.15 Cleaning Up ....................................................................................... 45
ARTICLE 8 - OTHER WORK ............................................................................. 45
ARTICLE 9 - COUNTY'S RESPONSIBILITIES ................................................. 45
ARTICLE 10 - PROFESSIONAL'S STATUS DURING CONSTRUCTION ........ 46
10.1 County's Representative .................................................................. 46
10.2 Visits to the Site ................................................................................ 46
10.3 Clarifications and Interpretations .................................................... 46
10.4 Rejecting Defective Work ................................................................. 46
10.5 Resident Engineer or Architect........................................................ 46
10.6 Decisions on Disagreements ........................................................... 46
10.7 Limitation on Professional's Responsibilities ................................ 47
ARTICLE 11 - CHANGES IN THE WORK ......................................................... 47
11.1 Changes ............................................................................................. 47
ARTICLE 12 - CHANGE OF CONTRACT PRICE ............................................. 48
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12.1 The Contract Price ............................................................................ 48
12.2 Cost of Work ...................................................................................... 49
12.3 Contractor's Mark-Up ....................................................................... 51
ARTICLE 13 - CHANGE OF CONTRACT TIME ................................................ 51
ARTICLE 14 - UNCONTROLLABLE FORCES (FORCE MAJEURE) ................. 52
ARTICLE 15 - WARRANTY AND GUARANTEE: ACCEPTANCE OF
DEFECTIVE WORK ........................................................................................... 53
15.1 Warranty and Guarantee .................................................................. 53
15.2 Tests and Inspections ...................................................................... 53
15.3 Access to the Work ........................................................................... 54
15.4 Uncovering the Work ........................................................................ 54
15.5 Stop Work .......................................................................................... 55
15.6 Correction or Removal of Defective Work ...................................... 55
15.7 Acceptance of Defective Work ......................................................... 55
15.8 Neglected Work by Contractor......................................................... 55
ARTICLE 16 - PAYMENT AND COMPLETION ................................................. 56
16.2 Application for Progress Payment .................................................. 56
16.3 Contractor's Warranty of Title.......................................................... 57
16.4 Approval of Payments ...................................................................... 57
16.5 Substantial Completion .................................................................... 59
16.6 Beneficial Occupancy ....................................................................... 60
16.7 Final Inspection ................................................................................. 61
16.8 Final Application for Payment ......................................................... 61
16.9 Final Payment and Acceptance ....................................................... 62
16.10 Waiver of Claims............................................................................... 62
ARTICLE 17 - SUSPENSION OF WORK AND TERMINATION ........................ 63
17.1 Suspension of Work ......................................................................... 63
17.2 Termination For Cause ..................................................................... 63
17.3 Termination for Convenience........................................................... 64
ARTICLE 18 - DISPUTES.................................................................................. 65
ARTICLE 19 - MISCELLANEOUS ..................................................................... 66
ARTICLE 20 - Unauthorized Alien(s): ................................................................. 66
ARTICLE 21 - EMPLOYMENT ELIGIBILITY VERIFICATION (E-VERIFY) ........ 67
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ARTICLE 23 - ALLOWANCES........................................................................... 68
23.1 Allowance Work ................................................................................ 68
ARTICLE 24 - ANNUAL APPROPRIATIONS .................................................... 68
ARTICLE 25 - PUBLIC RECORDS LAW ........................................................... 69
ARTICLE 26 - NO CONSTRUCTION AGAINST DRAFTER .............................. 70
SUPPLEMENTARY CONDITIONS............................................................................ 71
Supplemental Technical Specifications ............................................................. 82
Supplemental Wetland Restoration, Plantings and Regulatory Requirements
............................................................................................................................... 86
SPECIAL CONDITIONS ........................................................................................ 93
PART D - EXHIBITS ............................................................................................. 99
EXHIBIT I: BID BOND ...................................................................................... 100
EXHIBIT II: PUBLIC CONSTRUCTION BOND .............................................. 102
EXHIBIT III: PAYMENT OF STORED MATERIALS ....................................... 105
EXHIBIT IV: NON-COLLUSION AFFIDAVIT OF PRIME BIDDER ................. 106
EXHIBIT V: NON-COLLUSION AFFIDAVIT OF SUBCONTRACTOR ........... 107
EXHIBIT VI: AFFIDAVIT OF PERCENTAGE OF WORK ............................... 108
EXHIBIT VI-A: SUBCONTRACTOR LIST ........................................................ 109
EXHIBIT VI-B: GOOD FAITH EFFORT DOCUMENTATION............................ 110
EXHIBIT VII: TRENCH SAFETY ACT COMPLIANCE ...................................... 111
EXHIBIT VIII: EQUAL EMPLOYMENT OPPORTUNITY .................................. 112
EXHIBIT IX: DRUG-FREE WORKPLACE FORM ............................................. 114
EXHIBIT X: SAFETY REQUIREMENTS/REGULATIONS FORM .................... 115
EXHIBIT XI: APPLICATION FOR PAYMENT ................................................... 116
EXHIBIT XII: CONTRACTOR CERTIFICATION OF DISBURSEMENT ........... 117
EXHIBIT XIII: CERTIFICATE OF SUBSTANTIAL COMPLETION ................. 119
EXHIBIT XIV: CERTIFICATE OF FINAL COMPLETION ............................... 120
EXHIBIT XV: MATERIALS AND EQUIPMENT STORED ON-SITE ............... 121
EXHIBIT XVII: CHANGE ORDER .................................................................. 124
EXHIBT XVIII: CERTIFICATE OF COMPLIANCE ......................................... 125
EXHIBIT XIX: CERTIFICATION IMMIGRATION LAWS ................................ 126
EXHIBIT XX: STATEMENT OF NO BID ........................................................ 127
EXHIBIT XXI: SCRUTINIZED COMPANIES CERTIFICATION FORM .......... 128
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EXHIBIT XXII EMPLOYMENT ELIGIBILITY VERIFICATION (E-VERIFY)
CERTIFICATION .............................................................................................. 130
Exhibit XXIII Affidavit Regarding the Use of Coercion for Labor or Services .... 132
PART E - CONTRACT ........................................................................................ 135
PART F - TECHNICAL SPECIFICATIONS ......................................................... 139
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PART A - BIDDING REQUIREMENTS
INVITATION FOR BID
NAME OF BID: Peace Creek Canal Stormwater Infrastructure (Lake Hamilton)
BID NUMBER: 26-080
PUBLIC CONSTRUCTION BOND IS REQUIRED
PRE-BID CONFERENCE: Monday, March 23, 2026, 9:00 am at 1299 West Lake
Hamilton Drive, Winter Haven, Florida 33833.
BID DUE/DATE/TIME: Wednesday, April 15, 2026, PRIOR TO 2:00P.M.
DATE/TIME OF BID OPENING: Wednesday, April 15, 2026, AT 2:00 P.M. Or As
Soon As Possible Thereafter
PLACE OF BID OPENING: PROCUREMENT DIVISION, 330 WEST CHURCH
STREET, ROOM 150, BARTOW, FLORIDA 33830
DEADLINE FOR QUESTIONS FROM BIDDERS: Friday, March 27, 2026 by 4:00
p.m.
INSTRUCTION TO BIDDERS
1.0 Bids
1.1 Supplementary Conditions, Special Conditions, Plans, Drawings,
Instructions to Bidders, the Conditions of the Contract, Exhibits, the Bid
Submittal, Technical Specifications, any resulting addenda issued, and the
Contract together therein identified constitute the entire "bid package" and
upon award shall constitute the Contract Documents concerning this present
bid matter.
1.2 The Bid Submittal must be submitted in a sealed envelope. The face of the
envelope should state the Bid Title and Bid Number, the name of the
company submitting the bid and the date and time of the bid opening.
Bidders are not required to return the Instructions to Bidders, Conditions of
the Contract or Contract with their Bid Submittal, unless specified elsewhere
in this Bid Package.
1.3 The following documents, collectively, comprise the "Bid Submittal" which,
when tendered, on or before the Bid due date and time, must include:
* Part C - Bid Sheets and Acknowledgement Form,
With the manual signature of an authorized representative of the company
o
or their designee,
Bid prices must be entered on the Part C - Bid Sheets and
o
Acknowledgement Form (no other bid submittals will be accepted),
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All information requested on pages 96-98.
o
* Excel Bid Sheet on FTP site
* Exhibit I, Bid Bond.
* Exhibit IV, Non-Collusion Affidavit of Prime Bidder.
* Exhibit VI, Affidavit of Percentage of Work (this requirement does not include
Exhibit VIA and Exhibit VIB).
* All additional information requested as a "must" item in any Addendum.
* All corrections made by the Bidder to the Bid Sheets and Acknowledgement
Form should be acknowledged by written initials of the authorized representative
signing the Bid Submittal or their designee. Should a price correction not be
acknowledged, lowest price will prevail.
* One original copy of the complete Bid Submittal must be tendered.
1.4 All additional requested information and Exhibits must be submitted within a
reasonable period of time if chosen as the apparent low, responsive and
responsible bidder during the Bid Analysis phase.
* These items include:
Exhibit II, Public Construction Bond
o
Exhibit III, Payment of Stored Materials
o
Exhibit V, Non-Collusion Affidavit of Subcontractor
o
Exhibit VI-A, Subcontractor List
o
Exhibit VI-B, Good Faith Effort Documentation
o
Exhibit VII, Trench Safety Act Compliance
o
Exhibit VIII, Equal Employment Opportunity
o
Exhibit IX, Drug-Free Work Place Form
o
Exhibit X, Safety Requirements/Regulations
o
Exhibit XVIII, Certificate of Compliance
o
Exhibit XIX, Affidavit Certification Immigration Laws
o
Exhibit XXI, Scrutinized Companies Certification
o
Exhibit XXII, Employment Eligibility Verification (E-Verify) Certification
o
Exhibit XXIII, Affidavit Regarding the Use of Coercion for Labor or
o
Services
Any items called for in the Supplementary Conditions
o
1.5 All prices quoted are to be F.O.B. job site in Polk County, Florida. Bid
amount shall be inclusive of all costs. Nothing herein shall prohibit the
County from deleting line items and purchasing said items directly from a
supplier if it is determined that there is sufficient sales tax savings to make
purchasing by the County practical.
1.6 It is the Bidder's responsibility to ensure their bid is delivered at the proper
time and place of the bid opening. Bids which for any reason are not so
delivered will not be considered. Offers by telegram, telephone, email or
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facsimile are not acceptable. The bid opening shall be public, on the date
and time specified under Invitation for Bid. Bid tabulations may be
downloaded from the County's web site. Each Bidder must execute their bid
with their full name, and title and give their address, fax, telephone and
email address. In cases where a firm or corporation submits a bid submittal,
the bid submittal shall be signed with the full name of each member of the
firm, or the name of the officer of the corporation authorized by its by-laws,
in addition to the address of such firm or corporation and such officer.
1.7 The Bidder is solely responsible for reading and completely understanding
the requirements of the Contract Documents. The bid opening time will be
scrupulously observed. Under no circumstances will Bid Submittals
delivered after the delivery time specified be considered. Late Bid Submittals
shall not be accepted.
1.8 Bid Submittals may be withdrawn by notifying the County, in writing, at any
time prior to the deadline for bid submittal. After the deadline, the bids
become a record of the County and will not be returned to the Bidder unless
the bid is cancelled. It is the responsibility of the Bidder to make a written
request for return of the Bid Submittal after notification of cancellation.
Absent this written request, the County shall destroy the submittal.
Negligence on the part of the Bidder in preparing their Bid Submittal confers
no right of withdrawal or modification of their Bid Submittal after such Bid
Submittal has been opened by County Staff at the appointed time and place.
Bid Submittals and any bid security shall be in force for a period of not less
than ninety (90) calendar days after the bid opening time.
1.9 At the time and place specified for the opening of Bid Submittals (see
above), every Bid Submittal properly delivered within the time specified for
receiving Bid Submittals will be opened and publicly read aloud, irrespective
of any irregularities found therein. Bidders and other persons interested may
be present or represented.
1.10 Attorneys-in-fact who sign bonds or other surety instruments must attach
with each bond or surety instrument an effective and certified power of
attorney.
1.11 The Bidder assumes responsibility to examine the site of the Work and
become familiar with the form of Submittal, Drawings, Specifications, any
Addenda issued thereto and all other forms of Contractual Documents
pertaining to the proposed Work. The submission of the bid shall be
sufficient to establish the presumption that the Bidder has investigated the
site of the Work and is satisfied as to all conditions to be encountered, the
character, quantity and quality of the work to be performed and materials
furnished in the completion thereof. No pleas of ignorance of conditions or
difficulties that may be encountered in the execution of the Work pursuant to
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