PBIS Diagnostic Tool

BIBB COUNTY PUBLIC SCHOOLS - REQUEST FOR PROPOSALS
RFP # 26-045
RFP TITLE: Positive Behavior Interventions and Supports (PBIS) Recognition and
Student Engagement Platform
RFP Schedule - Action Date & Time
RFP Issued 06/24/2026
No Pre Bid Meeting
Deadline for Questions 06/30/2026
RFP Due Date and Time 07/06/2026
Proposals must be received by the due date and time. No late proposals will be accepted.
Evaluation of Proposals TBD
Contract Negotiations TBD
RFP Buyer Contact Information
Name Elaine M Wilson - Beverly
Phone Number (478) 779-3526
E-Mail Elaine.Wilson@bcsdk12.net;
Any inquiries or requests regarding clarification of this RFP document shall be submitted to the buyer in
writing.
Offerors may contact ONLY the buyer regarding the terminology stated in the procurement documents.
RFP Submittal Location
All Submittals are completed Via https://bcsdk12.bonfirehub.com/portal/?tab=openOpportunities.
BONFIRE:
Registration is FREE - A valid account is needed to review the
bid opportunity.
RFP Term
Bibb County Public Schools reserves the right to enter into a four (4) year contract with the awarded
Offeror(s). One year with three-year renewals if deemed necessary.
Ladies and Gentlemen:
The Bibb County School District takes this opportunity to announce that we are requesting
bids for the (PBIS) Recognition and Student Engagement Platform
. All bids should be delivered via EUNA only.
1

Bids will be accepted before July 6th, 2026, at which time they will be opened and reviewed by
the Procurement Office.
All bids will be evaluated as described in the attached document. Time is of the essence and any
bids received after the announced time and date for submittal, whether by mail or otherwise, will
be rejected. The time of receipt shall be determined by the time clock stamp in the Purchasing
Department.
Late bids received will be so noted in the bid file in order that the vendor's name will not be
removed from the subject commodity/service list. Late bids will not be considered.
All Vendors Completing this bid should register online as well. Please visit the Bibb County
School District website, under Department, Procurement, Vendor Registration.
www.bcsdk12.net.
If you have any questions concerning this bid, please submit them in writing to Elaine M.
Wilson, Elaine.wilson@bcsdk12.net. In addition, all communication relating to this bid
solicitation, either before or after the bid opens, must be coordinated through the Purchasing
Department to Elaine Wilson, via email ONLY; Elaine.Wilson@bcsdk12.net.
Your interest and participation in submitting a bid will be appreciated.
Dr. Elaine M. Wilson
Executive Director of Procurement
2

A. Background:
The Bibb County School District has over 20,000 students along with 38 Sites, as well as 25
Departments. We are currently seeking a qualified vendor for installation or a PBIS Recognition
and Student Engagement Platform for district-wide use. The Bibb County School District
(BCSD) is seeking proposals from qualified vendors to provide a districtwide Positive
Behavior Interventions and Supports (PBIS) recognition and student engagement
platform. The platform should support the district's efforts to improve school climate,
student engagement, attendance, behavior outcomes, and positive culture through a
digital recognition and rewards system.
B. Invitation:
The procurement office, on behalf of the Bibb County School District, would like to extend a formal offer
to all-qualified contractors according to the specifications indicated within this RFP.
Please review carefully all sections of the RFP, including the Pre-Bid Meeting if applicable, along with
the Closing Date and Time.
All questions pertaining to this RFP should be emailed to the Procurement Director, Elaine M. Wilson,
elaine.wilson@bcsdk12.net. Please make sure that you put the Bid Number in the subject (26-045). All
questions and answers will be posted under the purchasing menu, located on the Bonfire Webpage,
Purpose:
Bibb County Public Schools is soliciting proposals from qualified vendors for a comprehensive,
cloud-based (PBIS) Recognition and Student Engagement Platform
BCSD seeks a comprehensive solution that enables schools to:
* Recognize and reinforce positive student behaviors aligned to district expectations.
* Increase student engagement, attendance, and school connectedness.
* Provide meaningful incentives and rewards for students.
* Collect and analyze behavior and engagement data.
* Support PBIS, MTSS, restorative practices, and whole-child initiatives.
3

C. SCOPE OF SERVICES
The selected vendor should provide a cloud-based platform that includes, at a minimum:
Student and Staff Recognition and Rewards
* Digital points-based recognition system.
* Customizable behavior expectations and recognition categories.
* Student and staff rewards marketplace or school-based incentive management.
* Individual, classroom, grade-level, and schoolwide recognition capabilities.
* Point redeeming feature
* Minor behavior referral system
* Digital Point sorting feature to reward internal subgroups.
Reporting and Analytics
* Real-time dashboards, reporting and integration with SIS.
* School, grade, subgroup, and district-level data analysis.
* Attendance and behavior trend monitoring.
* Exportable reports for district leadership and school teams.
User Access
* Mobile and web-based access.
* Student, staff, administrator, and family engagement features.
* Single Sign-On (SSO) compatibility.
Communications and Engagement
* Student and family notifications.
* Schoolwide challenges, campaigns, and celebrations.
* Ability to promote attendance, academic achievement, and positive behavior initiatives.
Professional Learning and Support
* Initial implementation support.
* Staff training and onboarding.
* Ongoing technical assistance and customer support.
4

D. Vendor Qualifications
Vendors should demonstrate:
* Successful implementation in K-12 school districts.
* Experience supporting PBIS, MTSS, and student engagement initiatives.
* Proven evidence of improving school climate and student outcomes.
* References from at least three school districts of similar size.
E. Proposal Requirements
Proposals should include:
1. Company background and experience.
2. Description of platform features and functionality.
3. Implementation timeline.
4. Professional learning and support plan.
5. Data privacy and security measures.
6. Pricing structure, including licensing and implementation costs.
7. Client references.
8. Sample reports and dashboards.
F. Submission Instructions
Proposals must be submitted electronically to EUNA AKA BONFIRE (Utilizing the Portal
Below, Please NOTE no Paper Submissions will be accepted.
https://bcsdk12.bonfirehub.com/portal/?tab=openOpportunities.
Registration is FREE - A valid account is needed to review the bid opportunity.
Contract Term
The district anticipates awarding an initial contract for one year with options for annual
renewal based on performance and funding availability.
G. Evaluation Criteria
Proposals will be evaluated based on:
Evaluation Criteria
5

Evaluation Area Total Points = 130 Points
Functionality and ease of use 40 Points
Alignment with PBIS and student engagement goals 25 Points
Reporting and analytics capabilities 15 Points
Implementation and customer support 20 Points
Cost effectiveness 30 Points
Total Points 130 Points
Evaluation:
The contract, if awarded, will be awarded to the bidder responsible. Product quality, service issues and
other factors stipulated above must be met to the satisfaction of the Board for a bid to be considered
responsive. Moreover, the Board will award the contract to the next most qualified bidder. Consequently,
if the selected bidder is unable to execute a contract and provide delivery within the time parameters
specified in this RFP.
INTERPRETATION/ADDENDA:
If any questions should arise pertaining to the RFP Documents, the bidders may email the Director of
Procurement, Elaine M. Wilson, elwilson@bibb.k12.ga.us, please include the RFP number in the Subject
line, in order to guarantee a response to the question submitted. The questions should be received prior to
the deadline within the TENTATIVE TIMELINE.
ADDITIONAL INFORMATION:
We have provided documentation to be reviewed for these appraisals we asked that if you have any other
questions, or concerns. Please mail the Procurement Office, utilizing the email
procurement@bcsdk12.net; please make sure you put your bid number in the subject line, and your
questions will be addressed in a timely manner. We will stop taking all questions for this RFP on the date
specified.
"Responsive" Bidder Criteria
* Capability of providing report as indicated
* Warranties /Guarantees
* Ability to meet specifications/bid documents as indicated.
6

* Service and Support Capability
* Documented licensed as required by the State of Georgia
* Applicable Bond Information as needed
* Responsible Award Amount for the Bibb County School District
Cancellation/Default of Contract
In the event the successful bidder, through any cause, should fail to fulfill the agreed upon obligations in
an effective and timely manner, the Board shall have the right to terminate its contract by specifying the
date of termination in a written notice to the selected vendor at least thirty (30) days before that
termination date. The Board also reserves the right to procure the articles or services from other sources
and hold the defaulting vendor responsible for any excess cost incurred.
Indemnity Provisions
Where bidder is required to enter or go onto property to provide services or gather information, the bidder
shall be liable for any injury (including death), damage or loss occasioned by negligence of the bidder,
his agent, or any person the bidder has designated to visit Board property and shall indemnify and hold
harmless the Board, its officers, employees, agents and volunteers from any liability arising offerors
should not include an indemnity or hold harmless agreement from the Board in any proposal. The Board
will not be bound by any such agreement. Board Policy provides in part: No contract, provision,
agreement or term of any procurement, contract or agreement with the Board shall obligate the Board or
System to indemnify, save or hold harmless any vendor for any future claim, loss, expense or liability.
Errors in Bids
Bidders or their authorized representatives are expected to fully inform themselves as to conditions,
requirements, and specifications before submitting bid proposals. Failure to do so will be at the bidder's
own risk. The bidder may withdraw a bid prior to the bid opening date and time by requesting to do so in
writing.
Standards of Acceptance of Bid Proposal for Contract Award
The Board reserves the right to reject any and all bids and to waive any irregularities or technicalities in
proposals received whenever such rejection or waiver is in the best interest of the Board. The Board has
the right to disqualify a bid of any bidder as being unresponsive when such bidder cannot document its
ability to deliver requested services or when investigation shows it is not able to perform the contract.
Compliance with Laws
The bidder shall obtain and maintain all licenses, permits, liability insurance, worker's compensation
insurance and comply with any and all other standards or regulations required by Federal, State, or
County statutes, ordinances and rules during the performance of any contract between the Board and the
bidder. Any such requirement specifically set forth in any contract document between the bidder and the
Board shall be supplementary to this section and not in substitution thereof.
7

A. OFFEROR QUALIFICATIONS: The Evaluation Committee may make such
investigations as necessary to determine the ability of the potential Offeror to adhere to
the requirement specified within this RFP. The Evaluation Committee may reject the
proposal of any potential Offeror who is deemed not to be a responsible Offeror or fails to
submit a responsive offer.
B. NEGOTIATIONS: BCSD reserves the right to discontinue negotiations with any Offeror.
C. MULTI-AWARD: BCSD reserves the right to multi-award contracts as necessary for
adequate delivery or service in accordance with State of Georgia laws and regulations.
D. AFTER AWARD: After final contract is negotiated, approved and awarded, all proposal
documents pertaining to this procurement will be open to the public, except for the
material, which is proprietary or confidential. The Procurement Department will not
disclose or make public any pages of a proposal on which the Offeror has stamped or
imprinted "Proprietary" or "Confidential" subject to the following requirements.
Proprietary or confidential data shall be readily separable from the proposal in order to
facilitate eventual public inspection of the non-confidential portion of the proposal.
Confidential data is normally restricted to confidential financial information concerning the
Offeror' s organization and data that qualifies as trade secret in accordance with the
Uniform Trade Act.
The price of products offered, or the cost of services proposed shall not be designated as
proprietary or confidential information.
E. ASSIGNMENT: It is mutually understood and agreed that the successful Offeror(s) shall
not assign, transfer, convey, sublet or otherwise dispose of the purchase order, contract, or
his/her right, title of interest therein, or power to execute such purchase order or contract
to any other person, company or corporation without the previous written consent of
BCSD.
F. BCSD SCHOOL BOARD APPROVAL: The award of this contract is not final until
approved by the BCSD School Board (if applicable) and/or contract is signed by both
parties.
8

BCSD NONDISCRIMINATION
The contractor, by the submission of a proposal or the acceptance of a contract, does agree that he will not
discriminate against any employee or applicant for employment because of race, color, religion, sex, or
national origin. The contractor shall take appropriate action to ensure that applicants are employed, and
that employees are treated during employment without regard to their race, color, religion, sex or national
origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion,
transfer, recruitment, layoff, termination, rates of pay or other forms of compensation and training. In the
event of the contractor's noncompliance with the nondiscrimination policy of the BCSD, any contract or
purchase order may be canceled, terminated or suspended in whole or in part and the contractor may be
declared ineligible to transact further.
UTILIZATION OF MINORITY AND SMALL BUSINESS ENTERPRISES AND LOCAL
AND MINORITY LABORERS
Minority and Small Business Subcontractors. The Owner has adopted a policy indicating its desire to
increase the opportunity for participation by minority business enterprises and small business concerns in
all its construction projects. The Contractor acknowledges this policy and agrees that it will actively
solicit and encourage bids from qualified subcontractors identified by the Minority Assistance
Corporation or other agencies as minority business enterprises. The Contractor shall also actively
encourage and solicit bids from subcontractors who qualify as small business concerns.
Utilization of Minority and Local Labor. It is the policy of the Owner that the contractor and all
subcontractors shall, consistent with efficient contract performance, utilize to the maximum extent
possible minority and local laborers and mechanics as on-site employees. The Contractor acknowledges
this policy and agrees that the on-site labor force of contractors and all subcontractors shall include a
meaningful representation of skilled and unskilled local and minority laborers and mechanics, consistent
with the efficient performance of this contract. Meaningful representation for minorities means the
employment of minority laborers and mechanics in at least the same proportion that minorities are
represented in a discrete construction skill or craft in Bibb County and all adjacent counties, provided
such individuals are available at the time of need. Meaningful representation of local laborers and
mechanics means that at least 75% of the on-site work force of contractor and all subcontractors, taken as
a whole, shall reside in the Bibb County and surrounding counties, provided such individuals are
available at the time of need.
DRUG-FREE WORKPLACE
By submission of a proposal, the Offeror certifies that he/she will not engage in the unlawful
manufacture, sale distribution, dispensation, possession, or use of a controlled substance or drug during
the performance of the contract and that a drug-free workplace will be provided for the contractor's
employees during the performance of the contract. The Offeror also certifies that he will secure from any
subcontractor who works on the contract, written certification of the same drug free workplace
requirements. False certification or violation by failing to carry out requirements of O.C.G.A. 50-24-3
may cause suspension, termination of contract, or debarment of such Offeror.
CERTIFICATION OF NONCOLLUSION
9

By submitting a proposal the Offeror certifies: "that this proposal is made without prior understanding,
agreement, or connection with any corporation firm, or person submitting a proposal for the same
materials, supplies, or equipment, and is in all respects fair and without collusion or fraud. That collusive
pricing is understood to be a violation of State and Federal law and can result in fines, prison sentences,
and civil damage awards."
IMMIGRATION REFORM AND CONTROL ACT
Offerors must abide by all federally mandated laws enforced by United States Department of Homeland
Security which are established to verify information of newly hired employees, pursuant to the
Immigration Reform and Control Act of 1986 (IRCA) P.L. 99-603), in accordance with the applicability
provisions and deadlines established in O.C.G.A. 13-10-91.
AUTHORIZED OFFICIAL
It is agreed that all conditions of the proposal shall be abided and that the person signing this proposal is
authorized to sign the proposal for the Offeror.
SOLICITATION TERMINATION
In any event in which this solicitation is terminated or cancelled, in whole or in part, or all proposals are
rejected, there shall be no liability on the part of BCSD for any costs incurred by Offerors or potential
Offerors in relation to the solicitation.
RIGHTS AND REMEDIES
The rights and remedies of BCSD provided above shall not be exclusive and are in addition to any other
rights and remedies provided by law or under the contract.
INSURANCE
When the selected contractor has been identified, he will be notified of the necessity to provide required
insurance. Proof of insurance shall be provided within 15 days of the date of written notification to the
contractor.
Worker's Compensation and Employer's Liability Insurance
The contractor shall procure and maintain Worker's Compensation and Employer's Liability Insurance in
the following limits. Such insurance is to cover each and every employee who is or may be engaged in
work under the contract.
Worker's Compensation Limits: Statutory
Employer's Liability Limits:
Bodily Injury by Accident $ 100,000 each accident
Bodily Injury by Disease $ 100,000 each employee
Bodily Injury by Disease $ 100,000 policy limit
10