Paving Marking Services

Request for Proposals (RFP) Purchasing Department
Pavement Marking Services 73 Harlow Street
Proposal No. P26-51 Bangor, ME 04401
207-992-4282
Issue Date: April 3, 2026
I. Introduction
The City of Bangor (City) is requesting proposals from qualified and experienced Proposer(s) to
provide pavement marking services for a period of one (1) year, starting FY2026.
General Information
Available at the following web address: www.bangormaine.gov/proposals on the City's website. By
submitting a response to this solicitation, the Proposer accepts the responsibility for downloading,
reading, and bidding by the terms and conditions set forth in the City's "General Information for
Vendors."
In your proposal, please specify whether you currently have, or are in the process of developing, a
domestic violence policy. If you do not have such a policy, let us know if you would like to receive a
copy of the City of Bangor's policy as a reference.
II. Submission
For consideration, submit the proposal Bid Form in an envelope marked "Proposal
No. P26-XX: Pavement Marking Services" by 2:00 P.M. on Wednesday, April 29, 2026.
For consideration, submit the proposal Bid Form (page 9) and all materials requested in Section XII.
Qualifications electronically or in an envelope via submission methods listed below.
The envelope or subject line must be clearly marked as "Proposal No. P26-51: Pavement Marking
Services."
Submissions must be received by 2:00 P.M. on Wednesday, April 29, 2026.
Submission of documents can be completed by:
A. Emailing to bids@bangormaine.gov; or
B. Hand Delivery to Customer Service, 73 Harlow Street, Bangor, ME; or
C. US Post Office addressed to 73 Harlow Street, Purchasing Department, Bangor, ME 04401
(items must be received by the deadline); or
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D. All Other Delivery Services to City of Bangor: Purchasing Department, 73 Harlow Street,
Bangor, ME 04401 (proposal must be received by the deadlines).
All submissions should reference "Proposal No. P26-51: Pavement Marking Services." Proposals will
be publicly opened at the time stated above in the Paul Bunyan Room (first floor by the side elevator),
73 Harlow Street, Bangor, Maine.
A tabulation of all received proposals will be posted on the City's website as soon as possible after
the opening date. Visit www.bangormaine.gov/bids for results. The "Show
Closed/Awarded/Cancelled Bids" box must be checked to see the proposal information.
III. Questions
Any questions must be directed in writing to bids@bangormaine.gov no later than 4:30 P.M., Friday,
April 10, 2026.
The City will provide a response by 4:30 P.M. on Friday, April 17, 2026. This response will be in the
form of an addendum, accessible on the City's website. Notifications will be sent to those who have
signed up to receive notifications at www.bangormaine.gov/bids through NotifyME. Notifications
will be sent when new addenda are released.
IV. Late Proposals
It is the responsibility of the Proposer(s) to see that their proposals have sufficient time to be received
by the Purchasing Department before the submittal deadline. Any proposal, portion of a proposal,
or requested proposal revision received at the City Purchasing Department after the time and date
specified will be returned to the Proposer unopened or, if by electronic submission, deleted without
being opened.
V. Withdrawal of Proposals
No Proposer may withdraw their proposal for a period of ninety (90) days from the date of opening.
All proposals shall be subject to acceptance by the City during this period.
To withdraw a proposal prior to the opening, the Proposer shall request the withdrawal in writing.
All costs associated with the withdrawal (i.e., mailing fees) will be borne by the Proposer.
VI. Rejection
The City reserves the right to reject any proposals, waive any informalities or defects in proposals, or
accept a higher-cost proposal if it is deemed to be in the best interest of the City. The City also
reserves the right to request clarification of any details from the successful Proposer. The evaluation
of proposals and determination of the award will be at the discretion of the City and its judgment
shall be final and without right of recourse by any Proposer.
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VII. Information for Proposers
A. Tax Exclusion: All Federal and State taxes must be excluded from the proposal price. Upon
request, a tax exemption certificate for the City of Bangor shall be furnished to the successful
Proposer.
B. Bid Form and Requirements: The Bid Form (page 9) and all materials requested in Section VIII.
Qualifications must be completed and returned with the proposal to be considered
responsive.
C. Required Insurance: Proposers are required to maintain the following insurance policies
throughout the life of the project and name the City of Bangor as an additional insured where
applicable and may be required to provide proof:
1. Worker's Compensation Insurance Statutory
2. Employer's Liability Insurance $500,000 each accident
$500,000 disease - policy unit
$500,000 disease - each employee
3. Comprehensive Automobile Liability $1,000,000 combined, single limit per
accident
4. Commercial & General Liability $1,000,000 combined single limit
$2,000,000 aggregate
5. Professional Liability (Errors & $1,000,000 combined single limit
Omissions) $2,000,000 aggregate
D. The City of Bangor is seeking qualified Proposers to provide long line striping services
including lane lines, center lines and edge lines on an annual basis, including occasional trial
application of long line striping not specified in this contract, upon request.
E. The City is also seeking qualified Proposers to provide pavement marking services including
the routine painting of all arrows, symbols, words, stop bars, railroad crossings, sharrows,
crosswalk squares, delineator lines, and handicapped spaces in Bangor on an annual basis,
including occasional trial application of pavement markings not specified in this contract,
upon request.
F. All services must be in accordance with the nationally accepted standards outlined in the
Manual on Uniform Traffic Control Devices, to insure motorist and pedestrian safety.
VIII.Qualifications
No contract(s) will be awarded except to responsible Proposers capable of performing the work
contemplated. Employees of the successful Proposer must be trained and qualified to perform the
work and to operate all required equipment. Before award of the contract(s), any Proposer may be
required to show that they have the necessary facilities, experience, ability, and financial resources
to perform the work in a satisfactory manner.
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IX. Proposal Acceptance
In evaluating proposals, the City reserves the right to use any or all of the ideas from the proposals
submitted without limitation and to accept any part of, or the entire successful proposal in selecting
the proposal considered to be the most advantageous to the City. All material submitted becomes
the property of the City and will become public information. The evaluation of proposals and
determination of the award will be at the discretion of the City, and their judgment shall be final and
without right of recourse by any Proposer. Proposals should be presented in a clear and concise
manner. The City reserves the right to negotiate any portion of the proposal determined to be
unclear or to appropriately address the needs of the City.
X. Selection Criteria
Each proposal will be evaluated based upon the following criteria:
A. Experience of Proposer - Measured in the number of years of experience and number of similar
operations.
B. Capability of Proposer - Measured in the number and size of the equipment owned and number
of employees currently employed.
C. Positive references and previous experience with the City of Bangor.
D. Cost of Services - Measured as the proposed yearly cost of services.
XI.Award of Contract(s)
The City reserves the right to issue more than one (1) contract(s) for the services. The contract(s)
will be awarded to the Proposer(s) best able to provide the services required for a one (1) year
period. Three (3) additional one (1) year renewal options will be contemplated contingent upon
mutual agreement of the parties. The Proposer(s) may submit responses to all, or part of the work
based on location.
XII. Contractor Responsibilities
The Public Works Pavement Management Officer, or another person designated by the Public
Works Director, shall be the Pavement Management Officer for the City of Bangor. The work to be
performed consists of complete pavement marking services for all streets within the City of Bangor.
The successful Proposer(s) shall be responsible for all pavement markings such as center lines, lane
lines, skip lines, edge lines, delineating lines, directional arrows, stop bars, crosswalks,
handicapped spaces, railroad crossings, roundabout triangles, sharrows, and words. The City may
also request occasional trial applications for pavement striping and markings not specified in this
contract. It shall be the responsibility of the successful Proposer(s) to report, in writing, the
quantities of lines, stop bars, crosswalks, symbols, and words painted to the Pavement
Management Officer on a weekly basis though the Public Works Vialytics Application. The
successful Proposer(s) will also be responsible for providing backup coverage as necessary in the
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event the equipment dedicated to City becomes unavailable. This will ensure that the work
contracted is completed within the allotted time. The successful Proposer(s) shall have a form of
communication that is always available while operating under the contract(s) (i.e. cell phone, two-
way radio etc.).
Successful proposer will be given access to City of Bangor Department of Public Works Vialytics is
AI-powered road management platform which identifies key street assets like markings, creating a
comprehensive digital map of the road network. This application will provide works orders for each
of the "to paint requirement", once completed you will have the ability to close work order with a
picture of completed work on any cellular device. The Public Works Pavement Manager Officer will
provide guidance on how to use app to successful proposer.
XIII. Pavement Marking Requirements
All asphalt surfaces shall have lines painted with an approved latex or acrylic paint, as specified by
the Pavement Management Officer, meeting the requirements of AASHTO M248 (either type N
regular dry traffic paint or type F fast dry traffic paint), Federal Specification TT-P-1925D, and
suitable for use on bituminous and Portland Cement concrete pavements.
XIV. Scope of Service and Specifications
All work shall be performed in accordance with Maine Department of Transportation (MDOT)
Standard Specifications Section 627 - Pavement Markings - line width 4", minimum wet thickness
of 16 mils, and minimum 4.5 pounds of glass beads per gallon.
Schedule of Amount of Painting - City of Bangor:
Type Number
Straight Arrow 415
Left Arrow 492
Right Arrow 218
Stop Line 781
Only 235
Combo Straight Left 177
Combo Straight Right 281
Combo Straight Left/Right 3
Combo Left/Right 2
Merge Arrow 10
Sharrows 8
Diagonal Crosshatch 32
Railroad Crossing 12
Bus Only 2
Bike Lane 17
Off Set Arrow 4
Cross Walks 499 equaling 7024 Individual Squares
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The scope of services and specifications includes, but is not limited to, the following:
A. Removing Painted Lines and Markings - When it is necessary to remove pavement lines and
markings, it shall be done by grinding, high temperature flame, sandblasting, solvent, high pressure
water, or other acceptable means as approved by the Pavement Management Officer. The method
chosen must be capable of completely eradicating the existing line or marking without causing
damage to the pavement.
B. Method of Measurement - Longitudinal lines parallel to the center line of the roadway shall be
measured by the linear foot along the center line stationing of the roadway. All other lines shall be
field measured or computed. The measurement of skip lines will not include the gaps. All other
pavement markings shall be measured on a unit basis or per square foot in accordance with the
measurements required for the various markings as shown in Attachment #1.
C. Basis of Payment - The accepted quantities of pavement lines and markings will be paid for at
the unit price per linear foot, per square foot, per mile, or per each for the colors, widths or shapes
specified, complete in place. Crosswalks shall be 2' x 6' blocks with 1' intervals between blocks.
Payment will be per block with partial blocks counted as full blocks. The successful Proposer(s) shall
provide detailed material specifications to the Pavement Management Officer for approval prior to
commencing work each year of the contract(s).
D. Callback and Additional Services - Adequate provisions shall be made by the successful
Proposer(s) to provide callback and additional services when regularly scheduled services do not
provide the quantity or quality of work necessary or when quality of work is unacceptable.
Additional services in the form of additional pavement markings in areas not previously designated
for regular pavement markings shall be done by the successful Proposer(s) at the rates quoted for
the specific marking, including all labor and equipment necessary to perform the additional
services. In the event of missed markings, in which the Pavement Management Officer has the
services performed by another contractor, the successful Proposer(s) shall be billed at the
prevailing rate for the equipment used, labor, materials, and all applicable overhead.
E. Equipment - The successful Proposer(s) shall use pavement marking and removal equipment
designed for such use and proven reliability in the field. The successful Proposer(s) will be required
to submit detailed specifications for all equipment included in their proposal. The successful
Proposer(s) shall maintain a minimum level of equipment readiness to meet the demands of the
work described herein. Equipment failure resulting in a delay of service must be reported to the
Pavement Management Officer within one (1) day of the occurrence. The successful Proposer(s)
will be required to dispatch their backup equipment and continue the work within one (1) day of
notification of breakdown. Backup equipment must always be readily available. If the successful
Proposer(s) fails to provide adequate backup, the City shall complete the work as required and
deduct all direct and indirect costs associated with the work from monies due to the successful
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Proposer(s). The successful Proposer(s) will be responsible for all maintenance, gasoline, oil
lubricants, parts, and service of all equipment used to perform the contract(s).
F. Contracted Service Areas - The successful Proposer(s) shall follow definite schedules in
performing pavement marking services as agreed to by the Pavement Management Officer. All
alterations in the schedule(s) must be approved by the Pavement Management Officer.
G. Charges and Penalties -
1. The successful Proposer(s) will be charged at a specific hourly rate for each hour or
fraction thereof the City has committed its resources to providing pavement marking
services whether actual pavement marking services occur. Such costs shall include
materials, equipment, personnel, mileage, and other resources utilized by the City in
providing the services. The lack of availability of backup equipment will not be considered
as a valid excuse for non-performance.
2. Failure to complete the work in the time allotted will be considered default and the
contract(s) may be terminated.
3. Failure to use paint meeting the City's specifications or not pre-approved by the
Pavement Management Officer will result in a $250.00 penalty. All markings placed with
non-conforming paint shall be repainted by the successful Proposer(s) at no cost to either
City.
4. Failure to respond to complaints or requests for pavement marking, removal of incorrect
markings or spills will result in a $50.00 penalty for each occurrence, as well as an
assessment of all costs incurred by the City in obtaining these services.
5. The successful Proposer(s) shall be responsible for all damage caused by their employees.
The City insists upon all damage being repaired no later than ten (10) days after the damage
occurred. Failure to perform these repairs will be subject to a $200.00 penalty for each
instance of damage plus the actual cost of repairs, including all labor, equipment and
material costs, as well as overhead. All charges and penalties will be deducted from monies
owed to the successful Proposer(s).
XV. Pavement Marking Schedule
Operations for the City of Bangor shall commence as soon as practicable in the spring of each year.
Standard long lines must be completed by July 1st (or earlier) of each year. The successful
Proposer(s) shall return in the fall to paint additional long lines on newly paved roads and refresh
lines as needed. Stencil markings must be completed by August 1st (or earlier) of each year. All
school zone crosswalks need to be checked and refreshed before August 15th of each year. Trial
pavement striping and markings must be complete by the last day of June each year.
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XVI. Law and Ordinances
In performing the services described herein, the successful Proposer(s) shall abide with all
applicable City of Bangor ordinances pertaining to streets and pavement markings, the manual on
Uniform Traffic Control Devices, and all applicable State or Federal laws pertaining to traffic
markings that are in effect at the time.
XVII. Employee Behavior
All employees of the successful Proposer(s) shall be competent and skilled in the performance of
the work to which they are assigned. Failure or delay in the performance of the contract(s) due to
the inability to obtain competent employees shall constitute default of the contract(s) and may
result in termination. Employees of the successful Proposer(s) shall not trespass on private
property and vehicles shall not be left standing and unattended on public ways or interfere unduly
with traffic. Operations shall be performed as quietly and courteously as possible so as not to
create a nuisance and/or interrupt the operations of adjacent businesses or schools and to
minimize the disruption of traffic. Work zones shall be well marked and protected in the manner
prescribed under the requirements of the manual on Uniform Traffic Control Devices. Services
performed by the successful Proposer(s) shall not interfere with the operations of City of Bangor
work crews if such work crews are repairing, maintaining, or cleaning City streets and/or sidewalks.
If necessary, the successful Proposer(s) shall adjust their schedules to accommodate work being
performed by the City.
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Bid Form
Bid Form
Pavement Marking Services Bid Deadline:
Proposal No. P26-51 2:00 P.M., Wednesday,
April 29, 2026
Notes: The proposal must include this Bid Form. Failure to comply will result in disqualification. Price
must include all miscellaneous charges: fuel, transportation, etc. No other charges will be accepted.
Business Name:
Contact Name/Title:
Street Address:
City, State Zip:
Telephone Number:
Email Address:
Do you currently have, or are you in the process of, developing a domestic violence policy?
Yes / No
Item Description Unit Total Price
1 Pavement Marking Services $
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