Pavement Markings

Douglas County Board of Commissioners
Procurement Department
8700 Hospital Drive
Douglasville, GA 30134
INVITATION TO BID
COVER SHEET
SOLICITATION NUMBER: 26-015
SOLICITATION TITLE: PAVEMENT MARKINGS
ISSUE DATE: TUESDAY, May 12, 2026
PRE-SOLICITATION MEETING N/A
QUESTION DEADLINE: Tuesday May 26, 2026, 4:00 PM EST
https://www.bidnetdirect.com/georgia/douglascounty
Please only enter one question per line #
PROPOSAL CLOSING DATE: Tuesday, June 16, 2026, 2:00 PM EST
The County reserves the right to modify or alter the following procurement schedule as needed.
Goods or services to be delivered to or
performed at: Douglasville, Georgia 30134
SINGLE POINT OF CONTACT (SPC) Anthony Q. Choice
Director of Procurement
EMAIL ADDRESS: dcpurchasing@douglascountyga.gov
DOCUMENTS INCLUDED IN THIS PACKAGE: INVITATION TO BID
Douglas County Board of Commissioners promotes equal opportunity for all individuals without regard to
age, color, disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation,
or veteran status.
Douglas County reserves the right to cancel this RFP at any time and for any reason prior to the award of a
contract by the Board of Commissioners.

OFFEROR'S RFP CHECKLIST
The 10 Most Critical Things to Keep in Mind When Responding to an RFP for the Douglas
County Board of Commissioners
1. _______ Read the entire document. Note critical items such as: mandatory requirements;
supplies/services required; submittal dates; funding amount and source; contract
requirements (i.e., contract performance security, insurance requirements, performance
and/or reporting requirements, etc.).
2. _______ Note the procurement officer's name, address, phone numbers and e-mail
address. This is the only person you are allowed to communicate with regarding the RFP
and is an excellent source of information for any questions you may have.
3. _______ Attend the pre-bid, proposal conference if one is offered. These conferences
provide an opportunity to ask clarifying questions, obtain a better understanding of the
project, or to notify the County of any ambiguities, inconsistencies, or errors in the RFP.
4. _______ Take advantage of the "question and answer" period. Submit your questions online
in BidNet by the advertised due date and view the answers given in the formal "addenda"
issued for the RFP. All addenda issued for an RFP are available online in BidNet and will
include all questions asked and answered concerning the RFP.
5. _______ Follow the format required in the RFP when preparing your response. Provide point-
by-point responses to all sections in a clear and concise manner.
6. _______ Provide complete answers/descriptions. Read and answer all questions and
requirements. Don't assume the County or evaluation committee will know what your
company's capabilities are or what items/services you can provide, even if you have
previously contracted with the County. The Proposals are evaluated based solely on the
information and materials provided in your response.
7. _______ Check for RFP addenda. Before submitting your response, check online in BidNet
for any addenda the County has issued. Submission of Bid acknowledges receipt of
addendums however, recommended to include with bid submission signed copies.
8. _______ Review and read the RFP document again to make sure that you have addressed
all requirements.
9. _______ Submit your response on time. Note all the dates and times listed in the RFP and
be sure to submit all required items on time.
10. Late proposals responses are never accepted. Don't wait till last minute to upload
electronically in BidNet
This checklist is provided for assistance only and should NOT be submitted with
Offeror's Response

Douglas County, GA
26-015 PAVEMENT MARKINGS
SCOPE
The Douglas County Board of Commissioners is seeking bids for pavement markings on various
roads throughout Douglas County, Georgia. The initial term of this bid is from July thru
December 2026 - then January 2027 for a one-year period, with options to renew for three (3)
additional one-year terms.
The work covered by this Invitation will be scheduled and released as individual Purchase
Orders by Douglas County staff. Each Purchase Order shall contain the road(s), including
termini, length, and required striping components (centerline, edge lines, lane markings, etc.)
Bid prices shall be firm and valid for a 1-year period of an executed contract. Our intent is to
solicit approximately 11.4 miles of roadway striping during term year one, excluding unforeseen
challenges.
All bidders must be Pre-Qualified with the Georgia Department of Transportation (GDOT) and
all subcontractors must be registered with GDOT. Bidders must remain qualified during the life
of the agreement, including any renewal periods. Qualifications of the Bidder will be reviewed
before the award of the contract. The County may consider award of the contract to other than
the low bidder.
All bidders shall submit their sealed bid on the Unit Price Bid Form, attached to this document.
All Work shall be in accordance with current Georgia Department of Transportation (GDOT) and
Manual on Uniform Traffic Control Devices (MUTCD) standards and specifications.
All equipment, labor, materials, mobilization, traffic control, and other costs to accomplish this
work are to be incorporated in the overall bid price per unit. The Douglas County Department of
Transportation will provide edge clipping services with prior coordination between Contractor
and Douglas County Department of Transportation.
Contractor will have and maintain adequate insurance coverage to conduct striping work for
Douglas County on the public roadway. Evidence of insurance shall be furnished to Douglas
County prior to commencement of any work. Please see the attached General Conditions for
minimum insurance requirements.
I. BACKGROUND
Douglas County is the only comprehensive government in Douglas County, providing all
services to its citizens, including fire and emergency services, libraries, jail facilities, E-911,
transportation planning, roadway signalization, signage and marking, vanpool and express bus
service, informative and interactive website, a government access cable television channel,
landfill and recycling programs, direct sponsorship and planning of events to bring our
community together, and other traditional government services.
Located due west and 20 miles from Atlanta on Interstate 20, Douglas County is 200 square

miles of gently rolling foothills of the Appalachian Piedmont bordered on the south by the
Chattahoochee River, east by Cobb County, north by Paulding County, and west by Carroll
County. The Dog River in the western portion of the County is the County's potable water source
(managed by the Douglasville-Douglas County Water and Sewer Authority, State-chartered).
Other waterways include Sweetwater Creek, Anneewakee Creek, and Gothard's Creek.
Douglas County's strategic location as the western gateway to Atlanta, and its proximity and
ease of access to Atlanta's Hartsfield-Jackson International Airport, make it the enviable place
to live, work and play.
The County is managed by a five-member Board of Commissioners: A Chairman (full-time, four-
year term) elected at large, and four District Commissioners (part-time, four-year terms).
II. RESTRICTIONS ON COMMUNCATION WITH STAFF
From the issue date of the solicitation and until a supplier is selected for contract award and
the selection is made public, bidders are not allowed to communicate for any reason with
members of the Board of Commissioners, Douglas County employees and/or contracted
agents related to the solicitation except through the issuing officer (or his/her designee) named
in the solicitation. Prohibited communication includes all contact or interaction, including but
not limited to telephonic communications, emails, faxes, letters, or personal meetings, such
as lunch, entertainment, or otherwise. Exceptions to this restriction on communication include
the following:
* Communication during pre-bid conference/meeting provided the issuing officer is
present, or
* As necessary to perform under any existing contracts with the County, or
* With Douglas County pursuant to the protest process
A bidder's violation of the restriction on communication can lead to disqualification of the
supplier's response from consideration for contract award and/or other disciplinary action such
as suspension or debarment, which is attached to and part of this RFP, to be utilized in the
design of the project.
III. SCHEDULE
The following schedule is supplied as a guideline rather than a set of absolute deadlines. The
County reserves the right to modify or alter the schedule as needed.
Event Date & Time
Issue ITB Tuesday, May 12, 2026
Questions Due Tuesday May 26, 2026, 4:00 PM, EDT
Addendum/Responses to Questions (if Wednesday, June 3, 2026, 5:00 PM,
necessary) EDT
Deadline for submittal of RFP Tuesday, June 16, 2026, 2:00 PM,
EDT

IV. QUESTIONS
Prospective Proposers must submit any questions regarding this solicitation Electronically in
BidNet by the due date and time specified in the solicitation. Only questions submitted via
BidNet will be accepted and addressed.
Responses to questions received during the solicitation time period are posted on the website
at https://www.bidnetdirect.com/georgia/douglascounty in an addendum. Proposers who fail
to report a known or suspected problem with this solicitation or who fail to seek clarification or
correction of this solicitation do so at their own risk.
V. ADDENDUM
Any necessary additions or corrections will be made by addenda and issued electronically in
BidNet. The Addendum will become part of the solicitation. Failure to acknowledge any
addenda shall not relieve Bidders of compliance with the terms thereof. The County assumes
no responsibility for oral instructions. All requests for clarification and additional information
must be made in writing in Bidnet. Responses to questions will be posted as addenda in
BidNet. It is the bidder's responsibility to review BidNet periodically to determine if addenda
have been prepared and posted.
The successful firm's proposal and all the addenda will become a part of the agreement
resulting from this document.
VI. PROSECUTION AND PROGRESS
All work shall commence within thirty (30) calendar days upon issuance of a Notice to Proceed
(NTP) by the County's DOT Project Manager. All work shall be completed within forty-five (45)
days after it is began unless otherwise specified by the County.
All Temporary Pavement Markings must be installed on resurfaced roadways as determined by
the County's Project Manager. All temporary work shall begin within ten (10) calendar days
after the receipt of a NTP and shall be completed within fifteen (15) calendar days.
Multiple Awards: The County reserves, in its sole discretion, the option to award multiple
Bidders. The awards will be based on the bid in its entirety or by components.
Alternating Between Awarded Bidders: At the discretion of the DOT Director, alternating
between awarded Bidders shall be based on scheduling availability and or performance-based
activities.
VII. MINIMUM REQUIREMENTS
The Bidder shall install the necessary Pavement Markings for various locations throughout the
County as defined in the purchase order(s).

All materials and installation practices shall meet all applicable American Society of Testing
Materials (ASTM) specifications, the American Association of State Highway and
Transportation Officials (AASHTO) guidelines; and except as noted, this project shall follow
current Georgia Department of Transportation (GDOT) State of Georgia Standard Specification
- Construction of Transportation Systems latest Edition, Supplemental Specifications latest
Edition and the current version of the applicable Special Provisions (Specifications), along with
the GDOT English Standards and Details for the Construction of Roadways and Bridges.
All materials provided and installed must be from vendors on GDOT's Qualified Products Lists.
Bidder shall furnish all traffic control devices and work zone traffic control measures must
conform to all requirements within the Manual of Uniform Traffic Control Devices (MUTCD) and
Federal Highway Administrations Manual. The Bidder shall be responsible for all traffic control
to minimize tracking to assure pavement marking product is sufficiently hardened or dried and
will not track when vehicles travel through materials.
VIII. BID SPECIFICATIONS
All new Raised Pavement Markers (RPM's) installed shall be of the same brand and product
model. Installation of RPM's shall follow the guidelines provided in MUTCD.
The Bidder shall be liable for any damage claims arising from striping materials being collected
onto private vehicles from non-hardened or non-dried materials.
The County may furnish pre-lining at locations where changes are needed and where striping is
different from ordinary, as determined by Douglas County's Traffic Operations Division
Manager. The Bidder will be responsible for installing all pre-lining as necessary.
Water Blasting shall conform to GDOT specification 656.
IX BIDDER REQUIREMENTS
The Bidder shall provide all necessary materials required to meet the County's Specifications
for the products requested in this solicitation.
The Bidder shall replace all material at its expense if any material is found to be non-
compliant with the Specifications; such costs shall include all transportation charges.
Any variations and/or exception to the specifications must be stated on the Exception Sheet.
The County reserves the right to accept or reject any materials that do not conform to the
Specifications contained in this RFB.
The Bidder shall provide written certification that all required materials meet all specifications
and performance requirements set forth in the RFB or resulting Contract.

GENERAL CONDITIONS
A. PURPOSE
The purpose and intention of this invitation to bid issued by the Douglas County
Purchasing Department is to afford all suppliers an equal opportunity to bid on all
operating supplies, services, equipment, maintenance and repairs that are listed in
the accompanying documents.
B. SPECIFICATIONS
Whenever standard Douglas County specifications are specified in any invitation to
bid, or request for proposal, all bidders must comply with these specifications.
Specifications other than standard specifications are to be considered as setting a
standard of quality suitable to permit competition and at the same time protect the
integrity of the purchasing process. It is the overall intent of the specifications to
insure that the minimum needs of the County are met.
Brand or trade names used herein are intended to establish quality standards, and
are not intended to limit or eliminate competition.
The County does reserve the right to specify that particular specifications be strictly
adhered to, and brand or trade names not be substituted.
C. PURCHASING POLICY
All bidders are hereby put on notice that, in all purchasing and related activities, the
Douglas County Purchasing Department shall pursue a policy of securing the greatest
possible economy consistent with grades of quality of supplies and services that are
adapted to the purpose for which they are required.
D. AWARD OF CONTRACT
The award of all contracts will be made in conformity with the above purchasing
policy. Douglas County reserves the right to award items separately, grouped or on an
"all or none" basis and to reject any or all bids and waive all informalities.
E. PRICING
All prices should be quoted in the unit of measure as required and shall be firm until
bid is awarded unless otherwise specified.

F. CANCELLATION OF CONTRACT
In any of the following cases the Purchasing Department has the right to cancel any
contract entered into under these Purchasing Rules and Regulations;
1. Breach of Contract;
2. In the event the contractor fails to furnish a satisfactory performance bond within
the time specified, when such bond is required;
3. Failure of the contractor to make delivery within the time specified in the contract;
4. In the event any commodity of equipment is rejected for failure to meet
specifications, non-conformity with sample or the items are not in good condition
when delivered;
e Wherever the contractor is guilty of misrepresentation; i.e., misbranding of food or
drugs;
f. Wherever the contract was obtained by fraud, collusion, conspiracy or other unlawful
means, or the contract conflicts with any statutory and constitutional provision of the
State of Georgia or the United States; or
g. Wherever Douglas County deems that a cancellation is in the best interest of the
County provided that the Vendor be notified of such cancellation prior to production
and/or shipment.
G. SUBSTITUTIONS
If bidding other than specified in the bid proposal, state brand, model number and submit
illustrations and descriptive literature with bid in order that quality, suitability, and
compliance with the specifications may be determined. Failure to do so may cause your
bid to be disqualified.
H. QUANTITIES
Douglas County reserves the right to increase or decrease the quantity as necessary at
the same prices and terms stated in sellers bid proposal.
I. DELIVERY
All deliveries shall be F.O.B. Douglas County Government Complex, Douglas County,
Georgia. If the vendor fails to make delivery within a satisfactory time, Douglas County
reserves the right to cancel the item and to purchase elsewhere charging the re-
procurement costs, i.e., increase in price, cost of handling (if any), to the original vendor
making the unsatisfactory, late or non-delivery cause for cancellation.
J. PAYMENT
Payments will not be made in advance. Partial payments will be made monthly following the

invoicing of goods that were satisfactorily delivered and accepted by Douglas County.
Invoicing must be according to the unit prices submitted on the Bid Form. This supersedes
any Payment/Unit Price included in the bid documents and specifications.
K. BID RESPONSE
Bids should be submitted on the forms provided for this purpose and should be filled out with
ink or typewritten and signed in ink. Do not erase, correct, or white over any prices or figures
necessary for the completion of this bid proposal. If any corrections are necessary, each one
should be initialed. Failure to comply with these requirements may cause your bid to be
disqualified.
L. LOCAL PREFERENCE
Douglas County Board of Commissioners has approved the utilization of a local county
preference to the Douglas County Code of Ordinance. The local preference may be used and
allows for a local firm to be awarded the bid when not the lowest bidder, if the lowest bid is
within 3% of the local company's bid amount, except for construction services, and road
project expected to exceed $20,000, which will be subject to Georgia State law. If all bidders
are local firms, this section does not apply.
M. CONTRACTUAL SERVICES
At the option of Douglas County and acceptance by the contractor this contract may be
extended for two (2) additional twelve (12) month periods not to exceed 36 months at the
same terms and prices.
N. INSURANCE
For general contracting exposure.
A) INSURANCE REQUIREMENTS
Contractor shall procure and maintain for the duration of the contract, insurance
against claims for injuries to persons or damages to property that may arise from or in
connection with performance of the Work hereunder by the Contractor, his agents,
representatives, employees, or subcontractors.
MINIMUM LIMITS OF INSURANCE
Contractor shall maintain limits no less than:
1. The Contractor and Subcontractors shall secure and maintain during the life of
this contract Worker's Compensation Insurance for all of their employees
employed at the site of any Douglas County project, at statutory limits. The
Employer's Liability shall have limits not less than $500,000.
2. Comprehensive General Liability Insurance - shall be in limits no less than
$1,000,000 combined single limit per occurrence for aggregate or property
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damage. Property damage insurance shall be in broad form including complete
operations.
3. Automobile liability coverage for owned, non-owned and hired. Such insurance
shall be in limits no less than $1,000,000 combined single limit per occurrence.
4. Professional liability shall be in limits no less than $2,000,000 each claim made,
and annual aggregate of $3,000,000
B) OTHER INSURANCE PROVISIONS
1. General Liability, and Automobile Liability insurance
A. The Owner and its officers, officials, employees and volunteers are
to be covered as additional insured's with regards to any liability
arising out of activities performed by or on behalf of the Contractor.
B. Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the Owner and its officers, officials
employees or volunteers.
C. The Contractor is responsible for insuring its own property and
equipment.
2. Workers' Compensation and Employers Liability Coverage. The insurer shall agree
to waive all rights of subrogation against Douglas County and its officers, officials,
employees and volunteers for losses arising from the work performed by the
Contractor for the Owner.
3. All Coverages: Each insurance policy required by this clause shall be endorsed to
state that coverage shall not be suspended, voided, canceled by either party,
reduced in coverage or in limits except after ninety (90) days' prior written notice by
certified mail, return receipt requested, has been given to the Owner, Douglas
County, Georgia, in care of the Douglas County Purchasing Department.
C) ACCEPTABILITY.
Insurance is to be placed with insurers with a Best's rating of no less than A:VIII, or
otherwise acceptable to the Owner.
D) VERIFICATION OF COVERAGE.
Contractor shall furnish Douglas County with certificates of insurance and with
original endorsements effecting coverage required by this clause.
These certificates and endorsements for each insurance policy are to be signed
by a person authorized by that insurer to bind coverage on its behalf. The
certificates and endorsements are to be received and approved by the Owner
before any work commences. Douglas County further reserves the right to require
complete, certified copies of all required insurance policies at any time.
E) SUBCONTRACTORS
Contractor shall include all subcontractors as insured under its insurance or shall
ensure that subcontractors have met the insurance requirements of this agreement.
Douglas County may request evidence of subcontractor's insurance at any time.
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