Pavement Marking Services

Agency:	City of Bangor
State:	Maine
Type of Government:	State & Local
NAICS Category:	237310 - Highway, Street, and Bridge Construction
Posted Date:	Mar 26, 2024
Due Date:	Apr 24, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Request for Proposals

Proposal No. P24-44

Purchasing Department

262 Harlow Street

Bangor, ME 04401

207-992-4282

Issue Date: March 22, 2024

I. Introduction

The City of Bangor (City) is requesting proposals from qualified and experienced

Proposer(s) to provide pavement marking services for a period of three (3) years,

starting FY2025.

II. General Information

Available at the following web address: www.bangormaine.gov/proposals on the City’s

website. By submitting a response to this solicitation, the Proposer(s) accepts the

responsibility for downloading, reading, and bidding by the terms and conditions set

forth in the City’s “General Information for Vendors”.

In your proposal, please specify whether you currently have or are in the process of

developing a domestic violence policy. If you do not have such a policy, let us know if

you would like to receive a copy of the City of Bangor's policy as a reference.

III. Submission

For consideration, submit the proposal Bid Form in an envelope marked "Proposal

No. P24-44: Pavement Marking Services" by 2:00 P.M. on Wednesday, April 17,

2024.

Submission of documents can be completed by:

A. Emailing to bids@bangormaine.gov ; or

B. Hand Deliver to 262 Harlow Street, Bangor, ME (back entrance of building at

City of Bangor entrance); or

C. US Post Office addressed to 73 Harlow Street, Purchasing Department, Bangor,

ME 04401; or

D. All Other Delivery Services addressed to 262 Harlow Street, City of Bangor,

Bangor, ME 04401.

Proposal No. P24-44 (PW)

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Pavement Marking Services

All submissions should reference “Proposal No. P24-44: Pavement Marking

Services”. Proposals will be publicly opened at the time stated above in the

temporary Council Chambers, 262 Harlow Street, Bangor, Maine (see Appendix A -

Meeting Location Map).

A tabulation of all received proposals will be posted on the City's website by 4:30 P.M.

on the opening date. Visit www.bangormaine.gov/bidtabs for results.

IV. Questions

Any questions must be directed in writing to bids@bangormaine.gov no later than 4:30

P.M., Friday, March 29, 2024.

The City will provide a response by 4:30 P.M. on Friday, April 05, 2024. This response

will be in the form of an addendum, accessible on the City's website. Notifications will

be sent to the Registered Vendor List when new addenda are released. To receive

these updates, the City strongly encourages all potential bidders to register as vendors

at www.bangormaine.gov/vendorregistration.

V. Late Proposals

It is the responsibility of the Proposer to see that their proposals have sufficient time

to be received by the Purchasing Department before the submittal deadline. Any

proposal, portion of a proposal, or requested proposal revision received at the City

Purchasing Department after the time and date specified, will be returned to the

Proposer unopened.

VI. Withdrawal of Proposals

No Proposer may withdraw their proposal for a period of ninety (90) days from the

date of opening. All proposals shall be subject to acceptance by the City during this

period.

To withdraw a proposal prior to the opening, the Proposer shall request the withdrawal

in writing. All costs associated with the withdrawal (i.e. mailing fees) will be borne by

the Proposer.

VII. Rejection

The City reserves the right to reject any proposals, waive any informalities or defects

in proposals, or accept a higher cost proposal if it is deemed to be in the best interest

of the City. The City also reserves the right to request clarification, of any details, from

the successful Proposer.

Proposal No. P24-44 (PW)

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Pavement Marking Services

VIII. Qualifications

No contract(s) will be awarded except to responsible Proposers capable of performing

the work contemplated. Employees of the successful Proposer must be trained and

qualified to perform the work and to operate all required equipment. Before award of

the contract(s), any Proposer may be required to show that they have the necessary

facilities, experience, ability, and financial resources to perform the work in a

satisfactory manner.

IX. Proposal Acceptance

In evaluating proposals, the City reserves the right to use any or all of the ideas from

the proposals submitted without limitation and to accept any part of, or the entire

successful proposal in selecting the proposal considered to be the most advantageous

to the City. All material submitted becomes the property of the City and will become

public information. The evaluation of proposals and determination of the award will be

at the discretion of the City and their judgment shall be final and without right of

recourse by any Proposer. Proposals should be presented in a clear and concise

manner. The City reserves the right to negotiate any portion of the proposal

determined to be unclear or to appropriately address the needs of the City.

X. Information for Proposers

A. All Federal and State taxes must be excluded from the proposal price. Upon

request, a tax exemption certificate for the City of Bangor shall be furnished to the

successful Proposer.

B. The Bid Form, included with this request must be completed and returned for a

proposal to be considered.

C. Proposers are required to maintain the following insurance policies throughout the

life of the project and name the City of Bangor as an additional insured where

applicable:

1. Worker’s Compensation Insurance

2. Employer’s Liability Insurance

3. Comprehensive Automobile Liability

4. Commercial & General Liability

5. Professional Liability (Errors &

Omissions)

Statutory

$500,000 each accident

$500,000 disease – policy unit

$500,000 disease – each employee

$1,000,000 combined, single limit

per accident

$2,000,000 combined single limit

$4,000,000 aggregate

$2,000,000 combined single limit

$4,000,000 aggregate

D. The City of Bangor is seeking qualified Proposers to provide long line striping

services including; lane lines, center lines and edge lines on an annual basis,

Proposal No. P24-44 (PW)

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Pavement Marking Services

including occasional trial application of long line striping not specified in this

contract, upon request.

E. The City is also seeking qualified Proposers to provide pavement marking

services including; the routine painting of all arrows, symbols, words, stop bars,

railroad crossings, sharrows, crosswalk squares, delineator lines, and

handicapped spaces in Bangor on an annual basis, including occasional trial

application of pavement markings not specified in this contract, upon request.

F. All services must be in accordance with the nationally accepted standards

outlined in the Manual on Uniform Traffic Control Devices, to insure motorist and

pedestrian safety.

XI. Selection Criteria

Each proposal will be evaluated based upon the following criteria:

A. Experience of Proposer - Measured in the number of years of experience and

number of similar operations.

B. Capability of Proposer - Measured in the number and size of the equipment owned

and number of employees currently employed.

C. Positive references and previous experience with the City of Bangor.

D. Cost of Services - Measured as the proposed yearly cost of services.

XII. Award of Contract(s)

The City reserves the right to issue more than one (1) contract(s) for the services. The

contract(s) will be awarded to the Proposer(s) best able to provide the services

required. Three (3) additional one (1) year renewal options will be contemplated

contingent upon mutual agreement of the parties. The Proposer(s) may submit

responses to all or part of the work based on location.

XIII. Contractor Responsibilities

The Public Works Pavement Management Officer, or another person designated by

the Public Works Director, shall be the Pavement Management Officer for the City of

Bangor. The work to be performed consists of complete pavement marking services

for all streets within the City of Bangor. The successful Proposer(s) shall be

responsible for all pavement markings such as; center lines, lane lines, skip lines,

edge lines, delineating lines, directional arrows, stop bars, crosswalks, handicapped

spaces, railroad crossings, roundabout triangles, sharrows, and words. The City may

also request occasional trial applications of pavement striping and markings not

specified in this contract. It shall be the responsibility of the successful Proposer(s) to

report, in writing, the quantities of lines, stop bars, crosswalks, symbols, and words

painted to the Pavement Management Officer on a weekly basis. The successful

Proposer(s) will also be responsible for providing backup coverage as necessary in

the event the equipment dedicated to City becomes unavailable. This will ensure that

the work contracted is completed within the allotted time. The successful Proposer(s)

Proposal No. P24-44 (PW)

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Pavement Marking Services

shall have a form of communication that is available at all times while operating under

the contract(s) (i.e. cell phone, two-way radio etc.).

XIV. Pavement Marking Schedule

Operations for the City of Bangor shall commence as soon as practicable in the spring

of each year. Standard long lines must be completed by July 1st (or earlier) of each

year. The successful Proposer(s) shall return in the fall to paint additional long lines

on newly paved roads and refresh lines as needed. Stencil markings must be

completed by August 1st (or earlier) of each year. All school zone crosswalks need to

be checked and refreshed before August 15th of each year. Trial pavement striping

and markings must be complete by the last day of June each year.

XV. Law and Ordinances

In performing the services described herein, the successful Proposer(s) shall abide

with all applicable City of Bangor ordinances pertaining to streets and pavement

markings, the manual on Uniform Traffic Control Devices, and all applicable State or

Federal laws pertaining to traffic markings that are in effect at the time.

XVI. Employee Behavior

All employees of the successful Proposer(s) shall be competent and skilled in the

performance of the work to which they are assigned. Failure or delay in the

performance of the contract(s) due to the inability to obtain competent employees shall

constitute default of the contract(s) and may result in termination. Employees of the

successful Proposer(s) shall not trespass on private property and vehicles shall not

be left standing and unattended on public ways or interfere unduly with traffic.

Operations shall be performed as quietly and courteously as possible so as not to

create a nuisance and/or interrupt the operations of adjacent businesses or schools

and to minimize the disruption of traffic. Work zones shall be well marked and

protected in the manner prescribed under the requirements of the manual on Uniform

Traffic Control Devices. Services performed by the successful Proposer(s) shall not

interfere with the operations of City of Bangor work crews if such work crews are

repairing, maintaining, or cleaning City streets and/or sidewalks. If necessary, the

successful Proposer(s) shall adjust their schedules to accommodate work being

performed by the City.

XVII. Pavement Marking Requirements

All asphalt surfaces shall have lines painted with an approved latex or acrylic paint,

as specified by the Pavement Management Officer, meeting the requirements of

AASHTO M248 (either type N regular dry traffic paint or type F fast dry traffic paint),

Federal Specification TT-P-1925D, and suitable for use on bituminous and Portland

Cement concrete pavements.

Proposal No. P24-44 (PW)

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Pavement Marking Services

Pavement Marking Services

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