2026 Pavement Maintenance Program (Asphaltic Concrete Overlay)

CONTRACT DOCUMENTS AND
SPECIFICATIONS
2026 PAVEMENT MAINTENANCE PROGRAM
ASPHALTIC CONCRETE OVERLAY
Bid 26-04
City of Grain Valley
Community Development Department
711 S. Main Street
Grain Valley, MO 64029
Bidder's Name and Address: __ ________________________
Phone & Fax No. __ __ ______________________
__ ________________________
___________________________
___________________________
___________________________
June 2026

TABLE OF CONTENTS
CONTRACT DOCUMENTS AND SPECIFICATION
2026 PAVEMENT MAINTENANCE PROGRAM
ASPHALTIC CONCRETE OVERLAY
CITY OF GRAIN VALLEY, MO
PAGE TO PAGE
SUBJECT (INCLUSIVE)
Advertisement to Bid A-1 : A-2
Instructions to Bidders IB-1 : IB-8
Missouri E-Verify Affidavit EV-1 : EV-2
Bidders Affidavit BA-1 : BA-2
Bid Form BF-1 : BF-6
Bid Requirements BR-1 : BR-2
Bid Bond Form BB-1 : BB-2
Bid Guaranty BG-1
Notice of Award NA-1
Missouri Domestic Products Procurement Law MO-PR-1
Agreement (Unit Price) AUP-1 : AUP-5
Performance Bond PEB-1 : PEB-2
Payment Bond PAB-1 : PAB-2
Maintenance Bond MB-1 : MB-2
Missouri Project Exemption Certificate MOPEC-1
Missouri Division of Labor Standards/Annual Wage Order No. 32 AWO-1 : AWO-4
Missouri Statement of Compliance MO-SC-1
Missouri Affidavit of Compliance AFC-1
Notice to Proceed NTP-1
Contractor's Affidavit and Release for Partial Payment APP-1
Receipt and Release Final RR-1
Final Consent of Surety CS-1
Certificate of Substantial Completion CSP-1
General Conditions Table of Contents GC-i : GC-iii
General Conditions GC-1 : GC-44
Project Special Conditions SC-1 : SC-3
Technical Specifications
Cold Milling CM-1
Asphaltic Concrete AC-1 : AC-4
Appendix
Map of Improvements MAP-1

CITY OF GRAIN VALLEY, MISSOURI
("Owner")
COMMUNITY DEVELOPMENT DEPARTMENT
2026 PAVEMENT MAINTENANCE PROGRAM
ASPHALTIC CONCRETE OVERLAY
ADVERTISEMENT FOR BIDS
Sealed Bids will be received by the City of Grain Valley at City Hall, 711 Main Street, Grain Valley, Missouri
until 2:00 p.m. on July 7th, 2026. At said place and time, all Bids that have been duly received will be
publicly opened and read aloud in the Lower Level Conference Room.
The Work is generally described as follows:
2026 Pavement Maintenance Program-Asphaltic Concrete Overlay
All Bids must be in accordance with the Bidding Documents, including, Drawings, Specifications, and
Contract Documents on file at the Community Development Department, located in City Hall, 711 Main
Street, Grain Valley, Missouri.
Copies of plans, specifications, bid documents, and other Contract Documents can be seen and
downloaded on-line at www.cityofgrainvalley.org. Information regarding this project can be found under the
"Bid Notices" link on the website. Prospective bidders desiring hard copies of the Contract Documents for
use in preparing bids may obtain a set of such documents from the City of Grain Valley Community
Development Department, 711 S. Main Street, Grain Valley, MO 64029. Any questions regarding the
project, plans, specification, or bid documents should be directed to Jerry Bollinger with Crawford, Murphy
& Tilly (CMT) at (317) 492-9173 or gbollinger@cmtengr.com.
Bids will be received on a unit price basis.
Each Bid shall be accompanied by a certified check, made payable to the City of Grain Valley, Missouri in
an amount not less than five percent (5%) of the total Bid or by a Bid Bond with a Surety licensed to do
business in the State of Missouri in the amount of five percent (5%) of the total Bid. This Security may be
retained by the Owner until the Contract for the Project has been fully executed.
The Contractor and all subcontractors will be required to comply with all applicable Federal and State labor
regulations including Equal Employment Opportunity, Non-segregated Facilities, Minimum Wage Rates and
Affirmative Action requirements. The City of Grain Valley hereby notifies all Bidders that it will affirmatively
ensure that in any Contract entered into pursuant to this Advertisement, minority business enterprises will
be afforded full opportunity to submit Bids without discrimination, regardless of race, color, or national origin
in consideration for any award.
Wage rates paid for Work for this Project shall be at least equal to the prevailing wage rates as determined
by the Division of Labor Standards of the State of Missouri.
The project contractor and each subcontractor shall require each on-site employee to complete the ten-
hour safety program required under Section 292.675, RSMo, within 30 days of beginning any of the work
on the project if he or she has not previously completed the program or does not have documentation of
having done so.
All bids are subject to the Buy Local/American policy and any other applicable purchasing statutes of the
State of Missouri.
A-1 FORM 2-20-03

No bidder may withdraw its Bid within 90 days after the actual date of the opening of Bids. The City of
Grain Valley, Missouri reserves the right to award the Contract by sections, to reject any or all Bids, and to
waive any informalities or irregularities therein.
Owner: City of Grain Valley, Missouri Date: June 2, 2026
PRE-BID CONFERENCE
A pre-Bid conference will be held at City of Grain Valley, City Hall Lower Level Conference Room,
711 Main Street, Grain Valley, Missouri, 3:00 p.m. on June 23, 2026. Representatives of Owner will be
present to discuss the Project. Bidders are encouraged to attend and participate in the conference. Owner
will transmit to all prospective Bidders of record such Addenda as Owner considers necessary in response
to questions arising at the conference. Oral statements may not be relied upon and will not be binding or
legally effective.
A-2 FORM 2-20-03

City of Grain Valley, Missouri
711 Main Grain Valley, MO 64029
Phone: (816) 847-6200 Fax: (816) 847-6209
2026 Pavement Maintenance Program
Asphaltic Concrete Overlay
INSTRUCTIONS TO BIDDERS
ARTICLE 1 - DEFINED TERMS
1.01 Terms used in these Instructions to Bidders will have the meanings indicated in the General
Conditions of the Contract for Construction and any Supplementary Conditions as contained in the Bidding
Documents. Additional terms used in these Instructions to Bidders have the meanings indicated below which
are applicable to both singular and plural thereof:
A. Bid - The offer of a Bidder submitted on the prescribed form contained in the Bidding
Documents setting forth the price(s) for the Work to be performed.
B. Bidder- The entity who submits a Bid for the Work described in the Contract Documents.
C. Bidding Documents - The Bidding Requirements and the Contract Documents (including
without limitation all Drawings, Specifications and Addenda issued prior to receipt of Bids).
D. Bidding Requirements - The Advertisement for Bids or Invitation to Bid, these Instructions
to Bidders, the Bid Form and required attachments as set forth in the Bidding Documents
and Bid Security.
E. Bid Security - The deposit of an approved Bid Bond, Cashier's Check or Certified Check
furnished by the Bidder and made payable to the Owner for the amount stipulated in the
Advertisement for Bids or Invitation to Bid.
F. Owner- City of Grain Valley, Missouri, 711 Main, Grain Valley, Missouri 64029.
G. Professional - Crawford, Murphy & Tilly, Inc., 1100 Main Street, Suite 1210, Kansas City, MO
64105
ARTICLE 2 - COPIES OF BIDDING DOCUMENTS
2.01 Complete sets of the Bidding Documents may be obtained from Owner as set forth in the
Advertisement for Bids. A copy of the Bidding Documents are on file with the Owner at the City of Grain
Valley, Missouri, 711 Main, Grain Valley, Missouri 64029.
2.02 Complete sets of Bidding Documents must be used in preparing Bids; Owner assumes no
responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding
Documents.
2.03 Owner in making copies of the Bidding Documents available on the above terms do so only for the
purpose of obtaining Bids for the Work and do not confer a license or grant for any other use.
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ARTICLE 3 - QUALIFICATIONS OF BIDDERS
3.01 The Bidder must be qualified by experience, adequate financing, and equipment to perform the
Work required by the Contract within the Contract Times.
3.02 To document Bidder's qualifications to perform the Work, within five (5) days of Owner's request,
Bidder shall submit written evidence such as financial data, previous experience, qualifications of personnel,
present commitments, and other data regarding Bidder's qualifications.
ARTICLE 4 - EXAMINATION OF BIDDING DOCUMENTS AND SITE
4.01 It is the responsibility of each Bidder, before submitting a Bid, to (a) thoroughly examine the Bidding
Documents, (b) visit the site to become familiar with local conditions that may affect cost, progress,
performance, or furnishing of the Work, (c) consider federal, state, and local laws and regulations that may
affect cost, progress, performance, or furnishing of the Work, (d) study and carefully correlate Bidder's
observations with the Bidding Documents, and (e) notify the City of all conflicts, errors, or discrepancies
discovered by Bidder in the Bidding Documents.
4.02 Bidder must carefully study all reports of explorations and tests of subsurface conditions at or
contiguous to the site and all drawings of physical conditions in or relating to existing surface or subsurface
structures at or contiguous to the site which have been made available to Bidder, but Bidder shall not be
entitled to rely upon the accuracy or completeness of such reports or tests. Such reports and drawings are
not Contract Documents and may not be complete for Bidder's purposes, including without limitation, any
reports or test described on Exhibit A hereto. Owner does not assume responsibility for the accuracy or
completeness of information and data shown or indicated in the Bidding Documents with respect to
subsurface conditions, physical conditions or underground facilities at or contiguous to the site. Bidder must
obtain and carefully study, and assume responsibility for all such additional or supplementary examinations,
investigations, explorations, tests, studies, and data concerning conditions, including, but not limited to,
surface, subsurface, and underground facilities, at or contiguous to the site or otherwise which may affect
cost, progress, performance, or furnishing of the Work or which relate to any aspect of the means, methods,
techniques, sequences, and procedures of construction to be employed by Bidder and safety precautions
and programs incident thereto as Bidder deems necessary. Any discrepancies between the reports and
drawings made available to the Bidder and the information revealed in the Bidder's own examinations, tests,
studies, explorations or investigations of any type shall be immediately reported in writing by the Bidder to
Professional.
4.03 Provisions concerning responsibilities for the adequacy of data furnished to prospective Bidders on
subsurface conditions, underground facilities, and other physical conditions appear in the General
Conditions.
4.04 Before submitting a Bid, each Bidder will be responsible to make or obtain such explorations, tests,
and data concerning physical conditions, surface, subsurface, and underground facilities at or contiguous
to the site or otherwise which may affect cost, progress, performance, or furnishing of the Work and which
Bidder deems necessary to determine its Bid for performing and furnishing the Work in accordance with the
time, price, and other terms and conditions of the Contract Documents. On reasonable notice, Owner will
provide each Bidder access to the site to conduct such explorations and tests as each Bidder deems
necessary for submission of a Bid. Bidder shall fill all holes, clean up, and restore the site to its former
condition upon completion of such explorations. Each Bidder wishing to inspect the site and any existing
facilities shall contact:
Patrick Martin I 816.847.6221 I pmartin@cityofgrainvalley.org
Michael Myers I 816.847.6272 I mmyers@cityofgrainvalley.org
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4.05 The submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has
complied with the provisions of Section 4 of the Instructions to Bidders, that without exception the Bid is
premised upon performing and furnishing the Work required by the Contract Documents, that Bidder has
given Professional written notice of all conflicts, errors, ambiguities, and discrepancies that Bidder has
discovered in the Bidding Documents and the written resolutions thereof by Professional are acceptable to
Bidder, and that the Bidding Documents are sufficient in scope and detail to indicate and convey
understanding of all terms and conditions for performance and furnishing of the Work.
ARTICLE 5- SITE AND OTHER AREAS
5.01 The lands upon which the Work is to be performed and access thereto, and other lands designated
for use by Contractor in performing the Work are identified in the Bidding Documents. All additional lands
and access thereto required for temporary construction facilities, construction equipment, or storage of
materials and equipment to be incorporated in the Work are to be obtained and paid for by Contractor.
ARTICLE 6 - INTERPRETATIONS AND ADDENDA
6.01 All questions about the meaning or intent of the Bidding Documents are to be directed to
Professional. Questions concerning the Bidding Documents may be directed to:
Jerry Bollinger, Project Manager I317.492.9173 I
gbollinger@cmtengr.com
6.02 Interpretations or clarifications considered necessary by Owner in response to such questions will
be issued by Addenda. Questions received less than four (4) days prior to the date for the receipt of Bids
may not be answered. Only answers issued by formal written Addenda will be binding. Oral and other
interpretations or clarifications will be without legal effect. Addenda may also be issued to modify the Bidding
Documents as deemed advisable by Professional. Such Addenda must also be in writing in order to be
binding.
ARTICLE 7 - BID SECURITY
7.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of five percent
(5%) of Bidder's maximum Bid Price and in the form of a certified or bank check or a Bid Bond on the form
attached issued by a surety meeting the requirements of the General Conditions.
7.02 The Bid Security of the Successful Bidder will be retained until such Bidder has executed the
Contract Documents, furnished the required Contract Security and met the other conditions of the Notice of
Award, whereupon the Bid Security will be returned. If the Successful Bidder fails to execute and deliver
the Contract Documents and furnish the required contract security within fifteen (15) days after the Notice
of Award, Owner may annul the Notice of Award and the Bid Security of that Bidder will be forfeited. The
Bid Security of other Bidders whom Owner believes to have a reasonable chance of receiving the award
may be retained by Owner until the earlier of seven (7) days after the Effective Date of the Agreement or
ninety one (91) days after the Bid opening, whereupon Bid Security furnished by such Bidders will be
returned.
7.03 Bid Security of other Bidders whom Owner believes do not have a reasonable chance of receiving
the award will be returned within seven (7) days after the Bid opening.
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ARTICLE 8 - CONTRACT TIMES
8.01 The Contract Times shall be the dates by which: (a) Contractor shall achieve Substantial Completion
of the entire Work; and (b) Contractor shall achieve Final Completion of the entire Work. The Contract Times
for the Project are set forth in Article 3 of the Agreement Between Owner and Contractor.
ARTICLE 9 - LIQUIDATED DAMAGES
9.01 Provisions for liquidated damages are set forth in Article 3 of the Agreement.
ARTICLE 10 - SUBSTITUTE AND "OR-EQUAL" ITEMS
10.01 The Contract, if awarded, will be on the basis of materials and equipment specified or described in
the Bidding Documents without consideration of possible substitute or "or-equal" items. Whenever it is
specified or described in the Bidding Documents that a substitute or "or-equal" item of material or equipment
may be furnished or used by Contractor if acceptable to Owner, application for such acceptance will not be
considered by Owner until after the Effective Date of the Agreement. The procedure for submission of any
such application by Contractor and consideration by Owner is set forth in the General Conditions and may
be supplemented in the General Requirements or the Supplementary Conditions.
ARTICLE 11 - SUBCONTRACTORS, SUPPLIERS AND OTHERS
11.01 If the Supplementary Conditions require the identity of certain Subcontractors, Suppliers,
individuals, or entities to be submitted to Owner in advance of a specified date prior to the Effective Date of
the Agreement, the apparent Successful Bidder, and any other Bidder so requested, shall within five
(5) days after Bid opening, submit to Owner a list of all such Subcontractors, Suppliers, individuals, or
entities proposed for those portions of the Work for which such identification is required. Such list shall be
accompanied by an experience statement with pertinent information regarding similar projects and other
evidence of qualification for each such Subcontractor, Supplier, individual or entity if requested by Owner.
If Owner or Professional after due investigation has reasonable objection to any proposed Subcontractor or
Supplier, Owner may, before the Notice of Award is given, require the apparent Successful Bidder to submit
a substitute, in which case, apparent Successful Bidder shall submit an acceptable substitute, and Bidder's
Bid price will be adjusted in accordance with Paragraph 6.09 of the General Conditions.
11.02 Contractor shall not be required to employ any Subcontractor, Supplier, individual, or entity against
whom Contractor has reasonable objection.
ARTICLE 12-PREPARATION OF BID
12.01 The Bid Form is provided in the Bidding Documents. Bid Forms must be fully completed in ink or
typewritten and include all required attachments.
12.02 Bids by corporations must be executed in the corporate name by the president or vice-president (or
other corporate officer accompanied by evidence of authority to sign), and the corporate seal shall be affixed
and attested by the secretary or an assistant secretary. The state of incorporation shall be shown below the
corporate name. Bids by partnerships must be executed in the partnership name and signed by a partner
(accompanied by evidence of authority to sign) and the official address of the partnership must be shown
below the signature. Bids by joint ventures shall be signed by each participant in the joint venture or by an
authorized agent of each participant. Bids by limited liability companies shall be executed in the name of
the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm
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and the official address of the firm must be shown below the signature. All names shall be typed or printed
in ink below the signatures. The address and telephone number for communications regarding the Bid shall
be shown.
12.03 A Bid by a person who affixes to his signature the word "president", "secretary", "agent", or other
designation without disclosing his principal may be held to be the bid of the individual signing.
12.04 All blank spaces in the Bid Form shall be filled.
12.05 The Bid shall contain an acknowledgment of receipt of all Bidding Documents.
12.06 Each Bid shall be accompanied by an executed Affidavit in the form attached hereto.
ARTICLE 13 - BASIS OF BID
13.01 The Bidder shall complete the schedule of unit prices included in the Bid Form and shall accept all
fixed unit prices listed therein. The total Bid will be calculated as the sum of the products of the estimated
quantity of each item and the unit price bid. Discrepancies in the multiplication of units of Work and unit
prices will be resolved in favor of the unit prices. Discrepancies between the indicated sum of any column
of figures and the correct sum thereof will be resolved in favor of the correct sum. The unit prices set forth
in the Bid Form shall be considered complete and include: (1) all materials, equipment, labor, delivery,
installation, overhead and profit; and (2) any other costs or expenses in connection with, or incidental to,
the performance of that portion of the Work to which such unit prices apply. Any estimated quantities of
Work contained in any Bidding Document or Contract Document are not guaranteed and are solely for the
purpose of comparison of Bids. Estimated quantities may change because of changes ordered by Owner
or because of actual site conditions or other reasons. The unit prices for the Work shall remain unchanged
even if the actual quantity of Work performed by Contractor differs materially and significantly from any
estimated quantity of such items. Contractor agrees that it shall make no claim for an adjustment in any unit
price for any variance between the actual quantity of Work performed by Contractor and any estimated
quantity of such item.
ARTICLE 14 - SUBMISSION OF BIDS
14.01 Bids shall be submitted no later than the date and time prescribed in the Advertisement or Invitation
for Bids, or the modified time and place indicated by Addendum. The unbound copy of the Bid Form is to
be completed and accompanied by all other required documents, including the Bid Security.
14.02 Bids shall be enclosed in an opaque sealed envelope plainly marked as a "Bid" with the Project title
and marked with the name and address of the Bidder. If the Bid is sent through the mail or other delivery
system, the sealed envelope shall be enclosed in a separate envelope with the notation "BID ENCLOSED"
on the face of it.
14.03 Bids received after the time and date for receipt of Bids will be returned unopened. Bidder shall
assume full responsibility for timely delivery at the location designated for receipt of Bids. Oral, telephone,
telegraph, or facsimile Bids are invalid and will not receive consideration.
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ARTICLE 15- MODIFICATION AND WITHDRAWAL OF BIDS
15.01 Bids may be modified or withdrawn by an appropriate document duly executed in the manner that a
Bid must be executed and delivered to the place where Bids are to be submitted at any time prior to the
opening of Bids.
ARTICLE 16-OPENING OF BIDS
16.01 Bids will be opened and read aloud publicly. An abstract of the amounts of the base Bids will be made
available to Bidders after the opening of Bids.
ARTICLE 17- BIDS TO REMAIN SUBJECT TO ACCEPTANCE
17.01 All Bids will remain subject to acceptance for 90 days after the day of the Bid opening, but Owner
may, in its sole discretion, release any Bid and return the Bid security prior to that date. Any extension of
the commencement date for Work as specified in the Contract Documents shall be governed by the
applicable provisions of the Contract Documents and shall not be grounds for withdrawal of a Bid.
ARTICLE 18-APPROVAL BY BOAD OF ALDERMAN
18.01 The Contract will not be binding and effective on the City until approved by Resolution of the Board
of Alderman of Grain Valley, Missouri.
ARTICLE 19-AWARD OF CONTRACT
19.01 Owner reserves the right to reject any and all Bids, including, without limitation, the right to reject
any or all bids which in the Owner's discretion are nonconforming, nonresponsive, unbalanced, or
conditional Bids and to reject the Bid of any Bidder if Owner believes that it would not be in the best interest
of the Project to make an award to that Bidder, whether because the Bid is not responsive or the Bidder is
unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established
by Owner. Owner also reserves the right to waive all informalities not involving price, time, or changes in
the Work.
19.02 In evaluating Bids, Owner will consider the qualifications of the Bidders, whether or not the Bids
comply with the prescribed requirements, and such alternatives, unit prices, and other data, as may be
requested in the Bid Form or prior to the Notice of Award.
19.03 Owner may conduct such investigations as Owner deems necessary to assist in the evaluation of
any Bid and to establish the responsibility, qualifications, and financial ability of Bidders, proposed
Subcontractors, Suppliers, and other persons and organizations to perform and furnish the Work in
accordance with the Contract Documents to Owner's satisfaction within the prescribed time.
19.04 If the Contract is to be awarded, it will be awarded to the lowest, responsive and responsible Bidder
whose evaluation by Owner indicates to Owner that Bidder is responsible and qualified to perform the Work.
19.05 More than one Bid for the same Work from an individual or entity under the same or different names
will not be considered. Reasonable grounds for believing that any Bidder has an interest in more than one
Bid for the Work may be cause for disqualification of that Bidder and the rejection of all Bids in which that
Bidder has an interest.
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