Pavement Grinding

Agency:	Steuben County
State:	New York
Type of Government:	State & Local
NAICS Category:	237310 - Highway, Street, and Bridge Construction 238990 - All Other Specialty Trade Contractors
Posted Date:	Feb 8, 2023
Due Date:	Mar 2, 2023
Solicitation No:	PW-23-036-B
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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PURCHASING DEPARTMENT

COUNTY OF STEUBEN

BID DOCUMENT

Legal Notice

Notice is hereby given that the Public Works Committee of the Steuben County Legislature and the

Commissioner of Public Works will receive sealed bids per specifications for:

Title: Pavement Grinding

Document Number: PW-23-036-B

Bid documents are available, as of this date, at the Purchasing Department, 3 East Pulteney Square, Bath,

New York. Telephone number: 607-664-2484. These documents are also available on the internet;

Steuben County website at www.steubencony.org.

Interested parties assume all responsibility to acquire bid information and forms.

To be considered, bids must be submitted on Steuben County bid forms and delivered in a sealed opaque

envelope. Bids will be received at the Purchasing Department until 1:30 P.M. local time on Thursday,

March 2, 2023; at which time bids will be opened and read publicly.

Dated: February 6, 2023

___________________

Andrew G. Morse

Director of Purchasing

(R02623)

Rev. 2/6/2023 - 1

page 1

Pavement Grinding

PW-23-036-B

GENERAL TERMS AND CONDITIONS

1. Objective:

(R042208)

This bid document is published in order to obtain competitive prices for: Pavement Grinding. The

contractor’s responsibility shall include, but is not limited to, the following:

a. supply the County with both, an equipment driver/operator and an equipment ground man

(equipment’s ground controls operator; if an equipment ground man is required for the proper

operation and performance of the pavement grinder) who are trained, competent, and

experienced in:

i. the operation and maintenance of the rental/rented equipment.

ii. the job performance requirements for pavement grinding jobs.

The cost for equipment driver/operator and equipment ground man (if required for the proper

operation and performance of the pavement grinder) shall be included in the bidders “In Toto

Price(s) Bid”.

b. to supply the County with the pavement grinding equipment on a “standby”, rental basis. The

term “standby” shall mean that the contractor shall have the specified pavement grinding

equipment available for rent at any time during the term of the contract and for the length of

time said equipment is required by the County.

c. the supply and mobilization of all of the following to and from a project site within a specified

quadrant of the County: Equipment, Equipment Driver/Operator, Equipment Ground man

(equipment’s ground controls operator; if an equipment ground man is required for the proper

operation and performance of the pavement grinder), and ancillary items (as may be

necessary).

d. the costs for mobilization shall be included in the rental prices bid. Therefore, mobilization

shall not be invoiced as a separate line item; nor shall the time required for mobilization to or

from the project site be invoiced as rental time. Note: Steuben County reserves as its right, the

right to transport the rental equipment to other project sites located within the quadrant. There

shall not be a mobilization cost charged to either party (County or contractor) for said transport

of equipment.

e. supply the County with equipment which is in good and reliable operating condition.

f. all costs and labor associated with fuel, operation, maintenance, and repair of rental equipment.

Note: All fueling, maintenance, and mobilization of equipment shall be performed prior to or at

the conclusion of the standard Steuben County Department of Public Works workday; i.e.

Monday – Thursday, 6:00 a.m. – 4:30 p.m. All repair work shall be performed at times and in

such a fashion so as to minimize “downtime”. “Downtime” shall be credited to Steuben County

on a “per hour of downtime” basis.

g. furnish proof of sufficient insurance coverage. It is a requirement that all required insurance(s)

remain enforced throughout the contract term.

h. all pavement grinding work shall be performed under the direct supervision of the County

Highway Engineer or the project foreman.

2. Acquisition of Bid Documents:

(R042208)

a. Bid documents are available, as of this date, at the Steuben County Purchasing Department, 3

East Pulteney Square, Bath, New York. The office is open Monday – Friday, 8:30 A.M. – 4:30

P.M., except holidays. Telephone number 607-664-2484. These documents are also available

on the internet; Steuben County website at www.steubencony.org.

b. Each bidder bears sole responsibility for acquisition of bid documents. Request for bid

documents to be forwarded is neither a guarantee nor an incurred obligation on the part of

Steuben County to ensure requestor’s receipt of bid documents; timely or otherwise.

February 6, 2023

Rev. 2/6/23 - 1page 2

Pavement Grinding

PW-23-036-B

c. Receipt of these bid documents, unsolicited or otherwise, shall not be construed a pre-

determination of your company’s qualifications to receive a contract award. Nor shall said

receipt of these bid documents be interpreted an endorsement that the recipient’s equipment,

materials, products, and/or services are in compliance with the bid specifications.

3. Document Number:

(R042208)

a. This document has been assigned the following number: PW-23-036-B.

b. Relevant award(s), contract(s), agreement(s), correspondence, etc. shall reference the assigned

document number.

c. It shall be understood by all interested parties that unless amended by, and only to the extent

amended by, the Commissioner of Public Works or the Director of Purchasing, this document

(as well as all requirements set forth herein) shall become an integral component of any and all

relevant contract(s)/purchase order(s)/agreement(s).

4. Examination, Interpretation, Correction of Bid Documents:

(R042208)

Each bidder shall examine all bid documents and judge all matters relating to the adequacy and

accuracy of such documents. Any inquiries, suggestions or requests concerning interpretation,

clarification or additional information pertaining to this bid solicitation shall be in writing and

submitted to the Purchasing Department prior to the scheduled bid opening. The County shall not be

responsible for oral interpretations given by any county employee, representative or others. The

issuance of written addendum/addenda is the only official method whereby interpretation, clarification

or additional information can be given.

5. Requirements:

(R051908)

a. Prevailing Law -

To all interested parties – any and all requirements specified herein notwithstanding, it is

Steuben County’s intent that, in all instances and under any circumstance, the law of the land

shall be in force. Steuben County does not knowingly request nor does it knowingly authorize

action(s) which are contrary to the laws, regulations, mandates and all such statutes which are in

force at any time during the term of any contract awarded as a result of this bid solicitation.

Laws, regulations, mandates and all such statutes as promulgated by authorized government

entities shall prevail.

b. Requirements –

It shall be understood and agreed by all interested parties that, unless amended (specifications

modified and/or waived) by Steuben County, and only to the extent amended by the County,

any and all information contained in this bid document is to be considered an essential

component of the bid document and subsequent contract(s) AND that the bid document as

published or amended represents the requirements acceptable to Steuben County.

However, any and all requirements specified herein notwithstanding, it shall be understood

and agreed by all interested parties that the following shall apply:

Steuben County reserves as its right, the right to amend (modify and/or waive) specifications

where such amendment;

i. does not alter the essential nature and/or performance (the form, function, and utility) of

the equipment, product, or service.

ii. encourages the proffer of equivalent equipment, product, or service from interested

vendors and manufacturers.

c. Unless amended (specifications modified and/or waived) by the County, and only to the

extent amended by the County, this document (all information, terms and conditions,

February 6, 2023

Rev. 2/6/23 - 1page 3

Pavement Grinding

PW-23-036-B

requirements, specifications, and addendum/addenda) shall prevail. If amended, said

document as amended shall prevail.

i. Award of a bid shall not be construed as approval, by the County, for the awardee to

deviate from this document; regardless of whether said deviation(s) is stated in the

bidder's attachment(s) to its bid.

ii. Further, the County shall not be bound by the contents and language expressed in the

bidder's bid attachment(s) to its bid; including any attachment(s) submitted to the bidder

by manufacturers, sub-contractors, suppliers, and other parties.

6. Preparation of Bid Documents:

(R042208)

Bids must be submitted on the forms provided in the bid documents and prepared in the following

manner:

a. All bid forms shall be legibly completed using a permanent medium (e.g. ink, typewriter, laser

printer, etc.).

i. If the submittal of unit price(s) is a requirement, said unit price(s) shall prevail.

ii. All mathematical functions (extensions, additions, etc.) are subject to audit.

iii. In the event of a discrepancy between the price in words and that in figures, the lower

price shall be considered the price bid.

iv. Each price bid shall be expressed as a numerical dollar value; indicators such as ditto

marks, arrows, etc. are not acceptable.

b. All forms requiring the bidder’s signature shall be signed by the bidder or the bidder’s

authorized representative. Erasures and/or alterations shall be initialed by the individual whose

signature appears on the bid forms.

c. The bidder shall submit the bid in accordance with the bid documents and shall not make any

changes in the wording of the bid forms or make any stipulations or qualify the bid in any

manner.

d. Unless otherwise specified by Steuben County, all bids are required to be: FOB Destination,

freight allowed. Destination to be designated by the County.

e. All bids shall be firm for a period of forty-five (45) days from the bid opening date; during

which time the County shall render its decision.

7. Non-Collusive Bidding Clause and Certificate:

(R041811)

a. Clause –

“By submission of this bid, each bidder and each person signing on behalf of any bidder

certifies, and in the case of a joint bid, each party thereto certifies as to its own organization,

under penalty of perjury, that to the best of knowledge and belief:

1. The prices in this bid have been arrived at independently without collusion,

consultation, communication or agreement, for the purpose of restricting

competition, as to any matter relating to such prices with any other bidder or with

any competitor;

2. Unless otherwise required by law, the prices which have been quoted in this bid

have not been knowingly disclosed by the bidder and will not knowingly be

disclosed by the bidder prior to opening, directly or indirectly, to any other bidder

or to any competitor; and

3. No attempt has been made or will be made by the bidder to induce any other

person, partnership or corporation to submit or not to submit a bid for the purpose

of restricting competition.”

February 6, 2023

Rev. 2/6/23 - 1page 4

Pavement Grinding

PW-23-036-B

b. The bidder shall submit a signed and dated Non-Collusive Bidding Certificate with its bid.

Said certificate is mandated by Section 103-d of the General Municipal Law. Reference the

“NON-COLLUSIVE BIDDING CERTIFICATE” form included in this bid document.

8. Hold Harmless Clause and Form:

(R041811)

a. Clause –

“HOLD HARMLESS. The Agent shall at all times defend, indemnify and hold harmless the

County of Steuben and its employees from any and all claims, damages or judgments or for the

defense or payment thereof, based on any claim, action or cause of action whatsoever,

including any action for libel, slander, or personal injury, or any affiliated claims, by reason of

any act or failure to properly act on the part of Agent and in particular as may arise from the

performance under this contract. Such obligation to the County shall not be construed to

negate, abridge or reduce other rights of indemnity which would otherwise exist. This

provision shall supersede any other provision in this Agreement deemed to be in conflict,

unless specifically stated otherwise. In the event of an injury by the subcontractor or its

employees, they shall cause notice to be served upon the County within twenty-four (24) hours

of any such injury.”

b. The bidder shall submit a signed and dated Hold Harmless Clause form with its bid. Reference

the “HOLD HARMLESS CLAUSE” form included in this bid document.

9. Iranian Energy Sector Divestment Certification:

(05/31/12)

Contractor/proposer hereby represents that said contractor/proposer is in compliance with New York

State General Municipal Law Section 103-g entitled “Iranian Energy Sector Divestment”.

a. By submission of this bid, each bidder and each person signing on behalf of any bidder

certifies and in the case of a joint bid, each party thereto certifies as to its own organization,

under penalty of perjury, that to the best of its knowledge and belief, that each bidder is not on

the list created pursuant to NYS Finance Law Section 165-a(3)(b).

b. The bidder shall submit a signed, notarized and dated Iranian Energy Sector Divestment

Certification with its bid.

Said certificate is mandated by Section 103-g of the General Municipal Law. Reference the Iranian

Energy Sector Divestment Certificate form included in this bid document.

10. Prevention of Sexual Harassment:

(R100920)

Contractor hereby represents that said contractor is in compliance with New York State Labor Law

Section 201-g entitled “Prevention of Sexual Harassment”.

The Agent offering to provide services pursuant to this contract, as a Consultant, joint venture

consultant, subcontractor, attests that its performance of the services outlined in this contract has a written

policy addressing sexual harassment prevention in the workplace and provides training, which meets the New

York State Department of Labor’s model policy and training standards, to all employees on an annual basis.

Furthermore, by submission of this Expression of Interest procurement document, each agent

and each person signing on behalf of any agent certifies, and in the case of a joint submission each party

thereto certifies its own organization, under penalty of perjury, that the submitter has and has implemented a

written policy addressing sexual harassment prevention training to all of its employees. Such policy shall at

minimum meet the requirements of Section Two Hundred One – g of the New York State Labor Law (NYS

Labor Law §201-g).

February 6, 2023

Rev. 2/6/23 - 1page 5

Bid Number:	PW-23-036-B
Bid Title:	Pavement Grinding
Category:	Public Works Bids
Status:	Open

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