PASRR Electronic System
| Agency: | State Government of South Dakota |
|---|---|
| State: | South Dakota |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 13, 2024 |
| Due Date: | May 10, 2024 |
| Solicitation No: | 24RFI10159 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
24RFI10159
PASRR Electronic System
| Attachments | |
| RFI Document.pdf |
02/13/2024 1:17 PM
CT
02/13/2024 1:17 PM
CT
05/10/2024 5:00 PM
CT
Ready for Responses
Attachment Preview
Entity Name: South Dakota State Government
Event Number: 10159
Event ID: 24RFI10159
Event Name: PASRR Electronic System
Requested By: Missy Schuetzle
Created By: Missy Schuetzle
Due By Date: 05/10/2024 05:00 PM Central Time
Q&A Cutoff Date: 02/13/2024 2:14 PM Central Time
Invitation Type: Invitation Only
Assigned Commodities: 208-11 Application Software, Microcomputer; 208-37 Database Software
Allow Supplier Terms and Conditions: No
Public Responses: No
Display Awardee: Display
Posting Board Status: Published
Event Status: Ready for Responses
Section #: Name:
1 Section 1 - 24RFI10159
Do not submit responses through ESM Sourcing; please submit your response as specified in the RFI document.
The Invitation Type for this RFI, designated as "Invitation Only," indicates that vendors who have chosen the applicable NIGP codes for the requested
services will receive an autogenerated system email notification. The Invitation Only designation does not impose exclusivity or restrictions on access;
it does not limit who can respond. Also, the RFI document is accessible to all interested parties for download via the Central Bid Exchange on OPM’s
website: https://sourcing.esmsolutions.com/postingboard/entities/3444a404-3818-494f-84c5-2a850acd7779.
All vendors are encouraged to download the RFI and submit their proposals following the instructions outlined in the RFI document.
1.0 PURPOSE AND OBJECTIVES
1.1 The purpose of this RFI is to gather information regarding a web-based software solution to support the South Dakota PASRR program from
experienced contractors. Information gathered will focus on the processes and electronic solutions for Level I online screenings, Level II evaluations,
Level of Care (LOC) determinations, training and support of the software, quality assurance capabilities, and the collection and reporting capabilities of
data.
1.2 The objective of this RFI is to determine the feasibility of issuing a Request for Proposal (RFP) by the South Dakota PASRR program.
2.0 PASRR PROGRAM INFORMATOIN
2.1 The Department of Social Services, Division of Medical Services, currently oversees the South Dakota PASRR program. The current South Dakota
PASRR process can be found in the PASRR Provider Manual.
The South Dakota PASRR program processes approximately 160 positive Level I screenings and 35 Level II evaluations monthly.
3.0 RFI RESPONSE INSTRUCTIONS
3.1 The State is asking all interested parties to submit a response containing the following information:
1. Provide a description on how your solution meets industry HIPAA compliance standards.
2. Provide a description of your company’s history and experience managing an electronic system for a state PASRR program.
3. Provide a description on how your solution meets the following PASRR workflow processes:
a. A 24/7 web-based system that is available for hospitals, nursing facilities (NFs), and other community provider organizations to gain secure access.
b. User role-based security that allows different users individualized levels of access within the system and permits facility-based access coordinators
to grant access to other users within their agency/organization.
c. Capability of a robust system search, based on user roles, to enable users to find all relevant information on individuals with PASRR history.
d. Database to store the entire PASRR history on each individual, including ability to track admission, transfer, and discharge history.
e. Capability of nursing facility queue that includes all individuals they have admitted and any tasks in need of completion related to PASRR.
f. Ability for authorized users to complete an electronic Level I screening and upload supporting documents, including an unlimited number of
documents on an individual’s system record.
g. Description of the solutions current Level I comprehensive screening format.
h. Description of the solutions current Resident Review process, including renewals of time limited outcomes as well as requests for change in status.
i. Ability to provide immediate outcomes for negative Level I screens.
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j. Capability of saving and storing partially completed Level I screens so the user can later retrieve the partial entry and complete the submission.
k. Ability to generate and notify submitters of the results of the positive PASRR outcome, either an abbreviated Level II Categorical Exemption or full
Level II Evaluation.
l. Immediate viewing, downloading, and printing of PASRR outcomes and summary of findings for all authorized system users.
m. Ability of the NFs to receive an electronic notification when time limited PASRRs are due for a Resident Review submission.
n. Ensure a seamless dual PASRR process for cases needing both an evaluation and determination from two authorities, including the ability to deliver
one final determination outcome.
o. Ability of the NFs to submit care plans and supporting evidence that Specialized Services are being delivered, other identified services are met, and
any other compliance issues are addressed. This includes the ability of the system to send notifications to NFs when these necessary documents are
needed.
4. Describe the solution’s Level of Care platform, including how this process ties into each PASRR case.
5. Provide a description on the process for implementation training for authorized users as well as the process for continued technical support. This
should include details on any helpdesk functionalities.
6. Describe the abilities to customize and configure the solution to meet South Dakota’s specific PASRR needs, specifically verbiage of screening
questions, evaluations, and determination notifications.
7. Describe all data and reporting capabilities of the solution, including on-demand or user defined reports. This includes all Federal requirements of
reporting and time tracking.
8. Describe any quality assurance capabilities of the solution.
9. From your past experience and based on the review of the current South Dakota PASRR process listed in Section 2.0, are there other identified
components that your solution offers that would assist in achieving a comprehensive electronic PASRR platform for South Dakota?
10. Please provide a list of potential problems/risks that the State may encounter during this project. Please provide any ideas or suggestions about
how such problems/risks should be addressed in a solicitation.
11. Estimate price range to provide the described solution to include lowest estimate to highest estimate.
12. Describe a best estimate time frame for completing the project
Terms and Conditions
ESM Sourcing Terms
None
General Terms and Conditions
None
Event Specific Terms and Conditions
See attached RFI Document.
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