Parrott Creek Culvert Replacements - Project No. 25PW15 Addendum No. 1

CITY OF ROSEBURG
DOUGLAS COUNTY, OREGON
BIDDING REQUIREMENTS
AND
CONTRACT DOCUMENTS
for the construction of
PARROTT CREEK CULVERT REPLACEMENTS
PROFESSIONAL OF RECORD CERTIFICATION
I certify the Special Provisions contained within this document are applicable to the design of the subject
project. The Special Provisions for this project were prepared by me or under my supervision.
PREPARED BY:
i.e. Engineering, Inc.
809 SE Pine
Roseburg, OR 97470
(541) 673-0166
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TABLE OF CONTENTS
ADVERTISEMENT FOR BID................................................................................................... 5
INVITATION TO BID ............................................................................................................... 7
INFORMATION TO BIDDERS ................................................................................................. 9
BIDDER'S CHECK LIST ........................................................................................................ 16
BID FORM ............................................................................................................................. 18
STANDARD BID BOND ........................................................................................................ 27
FIRST TIER SUBCONTRACTOR DISCLOSURE FORM INSTRUCTIONS .......................... 29
FIRST TIER SUBCONTRACTOR DISCLOSURE FORM ...................................................... 30
EMPLOYEE DRUG TESTING PROGRAM - CERTIFICATION FORM ................................. 31
PAY EQUITY COMPLIANCE TRAINING .............................................................................. 32
PUBLIC WORKS BOND - PRE-BID NOTICE AND CERTIFICATION ................................... 33
CONSTRUCTION CONTRACT ............................................................................................. 34
STANDARD CONTRACT PROVISIONS ............................................................................... 37
PUBLIC WORKS BOND FILING CERTIFICATION ............................................................... 45
STANDARD PERFORMANCE BOND ................................................................................... 46
PAYMENT BOND .................................................................................................................. 49
LOWEST BIDDER RESPONSIBILITY DETERMINATION FORM ........................................ 51
PREVAILING WAGE RATES FOR PUBLIC WORKS CONTRACTS .................................... 53
GENERAL CONDITIONS ...................................................................................................... 54
TECHNICAL PROVISIONS ................................................................................................... 96
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CITY OF ROSEBURG
ADVERTISEMENT FOR BID
Project Name: Parrott Creek Culvert Replacement
Project Number: 25PW15
Project Description: The project will have a base bid of for work to be completed on three of
the four culverts, located on Eddy Street, Kane Street, and Giles Street. The base bid work
generally consists of furnishing all labor, equipment, materials, and supervision for the
installation of 80 feet of precast, reinforced concrete three-sided structure, 14 foot span by 7
foot rise, 65 feet of precast, reinforced concrete three-sided structure, 14 foot span by 6 foot
rise, 500 feet of 12-inch storm sewer pipe, erosion control, traffic control, temporary water
management facilities at each culvert location, 3,000 yards of excavation, 2,250 square feet of
concrete block, MSE retaining wall, 3 concrete inlets, 2 Contech Stormfilter catch basins, 1
Contech Stormfilter manhole, backfill, planting and seeding, streambank enhancement, surface
restoration, and miscellaneous work as required by the contract. An additive alternate bid
consists the installation of a single culvert at Ichabod Street. The alternate bid work generally
consists of furnishing all labor, equipment, materials, and supervision for the installation of 40
feet of precast, reinforced concrete three-sided structure, 14 foot span by 6 foot rise, 35 feet
of 12-inch storm sewer pipe, erosion control, traffic control, temporary water management
facilities at culvert location, 845 yards of excavation, 640 square feet of concrete block, MSE
retaining wall, 1 concrete inlets, 1 Contech Stormfilter catch basin, backfill, planting and
seeding, streambank enhancement, surface restoration, and miscellaneous work as required
by the contract.
Bids are due by 2:00 p.m. on Tuesday, April 14, 2026
All bids will be open at 2:00 p.m.
Additional forms disclosing first tier subcontractors are due by 4:00 p.m. No bids shall be
received after this date and time.
Contact - Submit bids to: Address Technical Questions to:
City of Roseburg City Recorder Erik Ranger
900 SE Douglas i.e. Engineering, Inc.
Roseburg OR 97470 809 SE Pine Street
(541) 492-6866 Roseburg, OR 97470
bids@roseburgor.gov ranger@ieengineering.com
SOLICITATION DOCUMENTS: Solicitation documents, including contract terms, conditions,
specifications, all attachments and/or addenda for the Invitation to Bid are available for review
at the above contact address. Bid documents will not be mailed to prospective bidders, but
may be downloaded from OregonBuys through the following internet address:
https://www.oregon.gov/das/Procurement/Pages/oregonbuys.aspx. Bidders without access to
OregonBuys may download the documents at a Plan Center or the City of Roseburg's website
at https://roseburgor.gov/ under "Bidding Opportunities."
Bidders must be pre-qualified in accordance with the laws of Oregon and the Information to
Bidders at least ten days prior to the date of bid opening. Bidders must be licensed with the
Oregon Construction Contractors Board and comply with City of Roseburg Municipal Code.
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The resulting public works contract is subject to ORS 279C.800 to 279C.870 or the Davis-
Bacon Act (40 U.S.C. 3141 to 3148). No bid will be considered unless the bid contains a
statement that the bidder will comply with the provisions of ORS 279C.840 (Prevailing Wage
Rates).
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INVITATION TO BID
The City of Roseburg will receive sealed bids or bids submitted via email marked "Bid for
Parrott Creek Culvert Replacement Project No. 25PW15" until the hour of 2:00 p.m. on
Tuesday, April 14th, 2026, at which time they will be publicly opened and read in person or
virtually. If opened virtually, a link will be posted on the City's website at
https://roseburgor.gov/bidding no later than 24 hours prior to the opening. When required by
ORS 279C.370, bidders must submit a list of their first-tier subcontractors providing labor, or
labor and materials, no later than 4:00 p.m. that same day. Bids shall be addressed and
delivered to Amy Nytes, City Recorder, City Hall, 900 SE Douglas Avenue, Roseburg, Oregon
97470, or emailed to bids@roseburgor.gov. Any and all bids received after the 2:00 p.m.
deadline for submission, or for which the list of first-tier subcontractors has not been submitted
by 4:00 p.m. that same day, shall be considered nonresponsive and returned to the bidder. All
bidders must list their "Construction Contractors Board" or "State Landscape Contractors
Board" license number as required by ORS 701.021 or 671.530 on the bid form.
The proposed work generally consists of replacing four culverts on Parrott Creek in southeast
Roseburg The project will have a base bid of for work to be completed on three of the four
culverts, located on Eddy Street, Kane Street, and Giles Street. The base bid work generally
consists of furnishing all labor, equipment, materials, and supervision for the installation of 80
feet of precast, reinforced concrete three-sided structure, 14 foot span by 7 foot rise, 65 feet of
precast, reinforced concrete three-sided structure, 14 foot span by 6 foot rise, 500 feet of 12-
inch storm sewer pipe, erosion control, traffic control, temporary water management facilities
at each culvert location, 3,000 yards of excavation, 2,250 square feet of concrete block, MSE
retaining wall, 3 concrete inlets, 2 Contech Stormfilter catch basins, 1 Contech Stormfilter
manhole, backfill, planting and seeding, streambank enhancement, surface restoration, and
miscellaneous work as required by the contract. An additive alternate bid consists the
installation of a single culvert at Ichabod Street. The alternate bid work generally consists of
furnishing all labor, equipment, materials, and supervision for the installation of 40 feet of
precast, reinforced concrete three-sided structure, 14 foot span by 6 foot rise, 35 feet of 12-
inch storm sewer pipe, erosion control, traffic control, temporary water management facilities
at culvert location, 845 yards of excavation, 640 square feet of concrete block, MSE retaining
wall, 1 concrete inlets, 1 Contech Stormfilter catch basin, backfill, planting and seeding,
streambank enhancement, surface restoration, and miscellaneous work as required by the
contract. The bids will be evaluated as unit price pursuant to OAR 137-049-0380(2)(b). The
proposed work will require the bidder to meet the highest standards prevalent in the industry
or business related to the work to be performed. Failure to meet such standards may result in
a reduction or withholding of payment; require bidder to provide, at bidder's own expense,
additional work required to meet such standards; or termination of the contract, with damages
being sought. Technical questions regarding the work to be performed should be addressed
to: Erik Ranger, i.e. Engineering, Inc., ranger@ieengineering.com.
Bids must be accompanied by a certified check, cashier's check, irrevocable letter of credit or
Bid Bond in an amount equal to not less than ten percent (10%) of the total amount of the bid.
Bidders shall state as part of the bid that the provisions of ORS 279C.800 to 279C.870
(Prevailing Wage Rates) shall be complied with; provided however, if the project is subject to
the federal prevailing rates of wage under the Davis-Bacon Act (40 U.S.C. 3141 et seq.) or if
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the project is subject to both the state and federal prevailing rates of wage, the bid must contain
a statement by the bidder that contractor and every subcontractor shall pay the higher of the
applicable state or federal prevailing rate of wage to all workers on the project. Bidders must
also certify as part of the bid that the requirements of ORS 279C.505(2) (Employee Drug
Testing Program) shall be complied with. Bidders must be pre-qualified in accordance with the
laws of Oregon and the Information to Bidders, at least ten days prior to the date of bid opening.
Each bid must contain a statement as to whether the bidder is a resident bidder, as defined in
ORS 279A.120. Bidders are not required to be licensed under ORS 468A.720 (Asbestos
Abatement). However, the successful bidder shall at all times during the project provide
qualified staff on site that is able to identify asbestos containing material. Bidders are hereby
notified there are underground pipelines and structures containing asbestos within the City of
Roseburg. If any such material is encountered during the project, the bidder shall thereupon
be required to notify the City and comply with all requirements of applicable laws and
regulations. Unless exempt under ORS 279C.800 to 279C.870, the successful bidder must file
a $30,000 Public Works Bond with the Construction Contractors Board prior to beginning work
on the project, and certify that all sub-contractors have also filed such bond. Bidders must
agree to use recyclable products to the maximum extent financially feasible. Bidders with 50
or more employees and for contracts over $500,000, are required to possess a certificate
issued by the Department of Administrative Services for completion of pay equity
training (NEW).
The City of Roseburg may reject any bid not in compliance with all public bidding procedures
and requirements, including the requirement to demonstrate the bidder's responsibility under
ORS 279C.375(3)(b), may waive any irregularities, and may reject for good cause any or all
bids upon a finding of the City it is the public interest to do so. The City may also cancel this
invitation in accordance with OAR 137-049-0270.
Dated this 24th day of March 2026.
CITY OF ROSEBURG, DOUGLAS COUNTY, OREGON
Amy Nytes, City Recorder
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INFORMATION TO BIDDERS
1. FORM OF BID
All bids must be made upon the blank Bid Form attached hereto and must give a price
for each item and an aggregate amount or a lump sum price as required in the Bid Form.
The City reserves the right to reject any or all bids or to accept the bid deemed in the
best interest of the City. Without limiting the generality of the foregoing, the City may
reject any bid which is incomplete, obscure or irregular; which omits any one or more
items in the price sheet; in which unit prices are obviously unbalanced; or which is
accompanied by an insufficient or irregular Bid Bond.
The bidder shall sign the Bid Form in the blank space provided therefore. All bids must
contain the bidder's tax identification number. Bids made by a corporation, general or
limited partnership, or L.L.C., shall contain the name and address of such organization,
together with names and addresses of officers, partners or managing members. If the
bid is made by a corporation, it must be signed by one of the corporate officers with the
authority to sign for the corporation; if made by a partnership, by one of the partners.
All bids must be submitted at the time and place, and in the manner prescribed in the
Invitation to Bid.
2. BID PROTEST; REQUEST FOR CHANGE OR CLARIFICATION
A bidder may protest, or request a change in items in the bid documents, including
contract terms and conditions or specifications, by filing a written protest with the City
not less than ten (10) calendar days prior to the bid submission deadline. Such written
protest or request for change must include a detailed statement of the grounds for the
protest and a statement of the desired changes to the contract terms and conditions or
specifications.
The City shall not consider a bidder's protest or request for change after the deadline
for submitting such protest or request. The City shall provide notice to the bidder if it
entirely rejects the bidder's protest or request for change. If the City agrees with the
bidder's protest or request, in whole or in part, the City shall issue a written Addendum
to the bid documents or specifications.
Prior to the deadline for submitting a written protest or request for change, a bidder may
request that the City clarify any provision of the bid documents. The City's clarification
to a bidder, whether orally or in writing, shall not change the bid documents and is not
binding on the City unless the City amends the bid documents by issuing a written
addendum.
If a written addendum is issued by the City, all bidders must provide written
acknowledgement, with their bids, of receipt of all issued addenda.
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3. CONTRACT DOCUMENTS
The Contract Documents for this Project consist of, but are not necessarily limited to,
the Invitation to Bid, Information to Bidders, Bid Form, Construction Contract including
Exhibit "A" Standard City Contract Provisions, First-Tier Subcontractor Disclosure Form,
Drug Testing Program Certification Form, Bidder's Responsibility Form, Performance
Bond, Payment Bond, Public Works Bond Filing Certification form (when required), Pay
Equity Compliance Certification (when applicable), General Conditions, Technical
Provisions, Special Conditions, Standard Drawings, Specifications and Plans and
Supplemental Specifications, all as required for the full execution and satisfactory
completion of the Project. Any person contemplating the submission of a bid and being
in doubt as to the meaning or intent of said Contract Documents should request of the
City, in writing, an interpretation thereof. Any interpretation of said Contract Documents
shall be made only in writing by the City.
4. ESTIMATE OF QUANTITIES
The estimate of quantities of work to be done as stated in the Bid Form, although stated
with as much accuracy as possible, is approximate only and is assumed solely for the
purpose of comparing bids. The quantities on which payments will be made to the
Contractor are to be determined by measurement of the work actually performed and
paid at the unit price bid, regardless of the amount of increase or decrease in the
estimated quantities as specified in the Contract Documents. The City reserves the right
to increase or diminish the amount of any class of work as may be deemed necessary.
5. CONSTRUCTION CONTRACTORS' BOARD - STATE LANDSCAPE
CONTRACTORS' BOARD
All contractors bidding on public contracts must be licensed with the Construction
Contractors' Board or the State Landscape Contractors Board as required by ORS
701.021 or 671.530. Bids must be identified with the Contractors' Board license number.
No bids will be considered without this information.
6. DISCLOSURE OF FIRST-TIER SUBCONTRACTORS
When a public improvement contract value is greater than $100,000, all bidders are
required to disclose information about first-tier subcontractors, providing labor or labor
and materials, when the contract amount of such first-tier subcontractor is equal to or
greater than:
1) 5% of the project bid, or $15,000, whichever is greater; or
2) $350,000 regardless of the percentage of the total bid.
Bidders must disclose the following information about such subcontracts, on the First-
Tier Subcontractor Disclosure Form provided by the City and included herein, within two
hours of the bid submission deadline:
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