Parrot Island Leak RFP

Agency: Sebastian County
State: Arkansas
Type of Government: State & Local
Posted Date: Dec 7, 2023
Due Date: Dec 18, 2023
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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bid# title date time status
Parrot Island Leak RFP 12/18/2023 5:00 PM OPEN

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Parrot Island Water Park
Request For Proposal
River/Active Leak
Quote:
Issue Date:
Bid Due Date:
To: Parrot Island
Drew Peterson
Budget:
Primary Contact:
Monday, December 6, 2023
Monday, December 20, 2023
PHONE: (479) 788-6505
EMAIL: drew.peterson@fortsmithar.gov
Taxes must be included in bid.
Drew Peterson
General Manager
P: (479) 677-6505
E: drew.peterson@parrotislandwaterpark.com
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PROJECT OVERVIEW
Scope of Work:
- Disassembly (as needed) shade structures, entry tubs (2) slides, post and rope barrier,
perimeter metal fencing and other items that might impede access to piping and / or job site.
- Concrete Removal removal of existing concrete decking in areas as needed to replace
filtered water return piping.
- Excavation removal of soils and gravel to reach filtered water return piping.
- Piping Removal - Removal of current C900 piping and MJ fittings filtered water return
piping. 2”/1.5” schedule 80 piping from pool wall to MJ-tee to be removed as necessary. Piping
inside pool wall to left in place.
- Schedule 80 PVC (glue joint) pipe and fittings - construct new filtered water return
piping.
o Piping - Installation to follow piping size (6”, 4”, 3”, etc.) as removed and/or
shown on original park drawings.
o Pressure testing - Once piping “loop” (piping from 8” trunk to loop around pool)
is complete a static pressure test using water and air will be performed. Test
parameters; 24 hours @ 30 PSI
o Support Blocking Installation of support blocking (concrete under main trunk
loop) to prevent possible movement/settlement of piping. Blocking to be placed at
strategic locations along main trunk loop.
o Inspections replacement piping to be inspected by Arkansas Department of
Health in accordance with State Regulations to verify proper piping size and
installation.
o Deck Drains installation, as needed, of deck drains and associated piping that
will be removed during project.
o Backfill installation of existing (excavated) #57 gravel to bottom of piping,
installation of ¼”x1/8” small fines around piping and to 6” over piping, installation
of existing #57 rock to finish grade for concrete. Each fill/lift to be compacted
(plate compactor).
- Anchors installation of new hard rail anchors, existing shade anchors, etc. Anchors will
have to be removed during removal of decking.
- Bonding installation of #8 solid bonding wiring, as needed, to pool rebar grid, rail anchors,
shade anchors, etc. as required my NEC60 electrical code. City to inspect as required.
- Decking – installation of 3.5” to 4” of concrete decking (as removed).
o Dowel pins Installation of smooth dowel pins into pool wall to prevent possible deck
settling. Installation of ribbed dowel pins into existing (remaining) deck to prevent
horizontal movement and possible deck settling.
o Concrete 3500 PSI mix o Finish Light broom. Sample finish to be approved by
Owner. o Saw Cuts re-establish along existing cuts, the concrete “soft” cuts, as
needed, in decking.
- Fencing and Barriers installation of any metal fencing and /or post and rope barriers that
would have been removed for project
- Caulking – installation of 3/8” to ½” wide polyurethan caulking between decking and pool
wall. Construction joint between existing deck and new deck will not be caulked.
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- Cleanup
o Decking Power wash existing deck within area of construction to remove any dirt,
equipment tracks, etc.
o Landscaping return dirt / landscaping to original conditional. Areas of dirt to be
seeded and covered with straw.
Exclusions and Notes:
- Permits any additional permits required for project other than Arkansas Department of
Health (plumbing replacement must be approved and inspected by Arkansas Department of
Health)
SUBMISSION REQUIREMENTS
Proposals shall at a minimum include the following elements in order to be considered:
Company background, experience and credentials
Demonstration of understanding the Scope of Work
Inclusion of thoughts on the balance of traditional and digital media usage
Overview of assigned team including planning and client servicing
Proposed agency fees and payment terms
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SELECTION CRITERIA
Parrot Island will evaluate each proposal based on the enclosed scorecard. Final selection will be
based on an assessment of ten key factors:
1. Availability immediate & long term
2. Quality & creativity of proposal
3. Overall WOW-factor
4. Timelines & flexibility
5. Competitiveness of commercial terms
6. Experience & credentials
7. Synergy with the Parrot Island Team
8. Experience in similar types of industries
9. Knowledge and understanding of Parrot Island Waterpark
PARROT ISLAND BACKGROUND
Parrot Island Waterpark
In May of 2015, the City of Fort Smith opened Parrot Island Waterpark, a 21,000 square-foot,
family entertainment destination. Parrot Island is a headline destination located in Ben Garen
Park, off S. Zero street in Sebastian Count and the surrounding area.
Parrot Island is operated by American Resort Management, LLC, an award-winning hospitality
management company headquartered in Erie, PA and Grand Prairie, TX. Since opening in May of
2016, the park has attracted 100,000 guests. Parrot Island has been featured in numerous news
articles and news segments and has garnered considerable exposure.
Noteworthy Park features Parrot Island Waterpark in Fort Smith, Arkansas features the areas only
two lane Flow Rider® and wave pool. Plus, you’ll love our four twisting and turning water slides,
relaxing lazy river, activity pool and themed children’s aquatic play area. Our outdoor waterpark has
over 400,000 gallons of aquatic fun and has a variety of amenities, including party pavilions, cabana
rentals, food and beverage, Shopping at the Tiki Hut Gift Shop, complimentary deck and lounge
chairs, complimentary inner tubes and expansive grass lawns for relaxing.
Parrot Island’s goal is to become the leading entertainment destination for the river valley.
However, we face several challenges, including competing with well-known theme parks and
waterpark resorts in the area. Other challenges include growing brand awareness and customer
retention rates.
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SUBMISSION GUIDELINES & DEADLINES
Initial Expression of Interest
Each recipient of this RFP is requested to officially advise Parrot Island of its intent to submit a
proposal along with its agreement to the terms, requirements and instructions as outlined in this
document. Your advisement must be submitted via email to
drew.peterson@parrotislandwaterpark.com no later than 5:00 p.m. (CST) on Monday, December
17, 2023.
Upon receipt of your Expression of Interest we will, upon request, schedule a question and answer
call to provide further details and guidance for the preparing your proposal.
Proposal Due Date and Invitation to Present
All proposals are due on or before Monday, December 18, 2023 at 5:00pm (CST). Parrot Island
will research each firm and review all proposals and pricing. All reviews will be completed by
Tuesday, December 19, 2023. From there, we will determine which agencies to present to our
Team in person. Presentations will be scheduled for Tuesday 19, 2023.
The team responsible for handling the potential account must be present for the in-person
presentation unless otherwise noted in advance and approved by Parrot Island.
Final Selection
Parrot Island will make a final determination and selection of the winning candidate on or before
5:00 p.m. (CST) on Wednesday, December 20, 2023. All remaining candidates will then be
notified via email.
ADDITIONAL TERMS & REQUIREMENTS
This RFP and replies to any written or verbal communication are transmitted to the recipient
solely for the purpose of the recipient preparing and submitting a proposal in accordance herewith.
The recipient shall keep confidential and shall not release to any third party the RFP or any
accompanying files other than to enable a subcontractor to prepare and submit to the recipient a
quotation for part of the services and on terms that such subcontractor shall also keep confidential
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