Parks: Vending at Aquatic Facilities and Parks

Agency:	City of Manchester
State:	New Hampshire
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 561210 - Facilities Support Services
Posted Date:	Feb 13, 2024
Due Date:	Mar 1, 2024
Solicitation No:	FY24-650-37
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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CITY OF MANCHESTER

Department of Public Works

Parks, Recreation & Cemetery Division

475 Valley Street, Manchester NH 03103

(603) 624-6444

REQUEST for PROPOSAL

Sealed proposals will be received at the Department of Public Works, 475 Valley Street,

Manchester, New Hampshire, before or at 11:00 AM prevailing time of the 1st day of March

2024 for the following items:

Vending at Aquatic Facilities and Parks

FY24 – 650 – 37

Request for Proposals and specifications will be available at

the Department of Public Works, 475 Valley Street,

Manchester, NH or online at:

www.manchesternh.gov/bids

Questions regarding this request should be directed to: Tom Roberge via email at

purchasing@manchesternh.gov .

The Public Works Director reserves the right to waive any irregularities, reject any or all bids, and

to accept the bid that appears to be in the best interest of the City. Failure to submit all information

called for may be sufficient for disqualification.

Timothy J. Clougherty.

Public Works Director

GENERAL:

1. Proposals will be received by the City of Manchester, New Hampshire at the place and

until the time specified in the Request for Proposal. Successful Proposers will be notified

by email and the results will be posted on the City’s website

(www.manchesternh.gov/bids). NO PROPOSALS WILL BE ACCEPTED AFTER

TIME AND DATE SPECIFIED.

2. The following meanings are attached to the defined works when used in this document:

a. The word "City" means City of Manchester, New Hampshire.

b. The word "Proposer" means the person, firm, or corporation submitting a proposal

on these specifications or any part thereof.

c. The word "Contractor" means the person, firm, or corporation with whom the

Contract is being made by carrying out the provisions of this Sealed Proposal

Request and the Contract.

d. The words "firm price" shall mean a guarantee against price increase during the

life of the Contract.

3. Strict compliance with the requirements of the Request for Proposal, terms and

conditions, and the printed instructions is necessary. All blank spaces must be filled in.

For the convenience of Proposers, additional Proposal Request packages are available at

no cost and on demand at the City of Manchester, Department of Public Works, 475

Valley Street, Manchester, NH 03103 or on our website at:

www.manchesternh.gov/bids

4. Each proposal must give the full business address of Proposer and be signed by the

Proposer with his/her usual signature. Proposals by partnerships must furnish the full

names of all partners and must be signed with the partnership name by one of the

members of the partnership or by an authorized representative, followed by the

signature and title of the person signing. Proposals by corporations must be signed

with the legal name of the corporation, followed by the state of incorporation and

by the signature and title of president, secretary, or other person authorized to bind

it in the matter. The name of each person signing shall also be typed or printed below

the signature. A proposal by a person who affixes to his signature the word

"president", "secretary", "agent", or other title without disclosing his/her principal

may be held to be the proposal of the individual signing. When requested by the City,

satisfactory evidence of the authority of the officer signing on behalf of the corporation

shall be furnished. All proposals must be signed by an authorized, responsible officer or

employee having the capacity to enter into contracts.

5. Proposals must be securely sealed in a suitable envelope, (facsimile or electronic

submissions will not be accepted) and marked on the outside as follows:

FY24-650-37, VENDING AT AQUATIC FACILITIES & PARKS

The entire solicitation document is to be returned when submitting a proposal, unless

otherwise directed by the solicitation document. Failure to return all pages may result

in a determination that the submittal is non-responsive.

PLEASE NOTE: THE CITY OF MANCHESTER IS NOT RESPONSIBLE FOR

PROPOSALS NOT PROPERLY MARKED.

6. It will be the responsibility of the Proposer to see that their proposal is received by the

Department of Public Works as specified.

7. Each proposal is received with the understanding that the acceptance in writing by the

City of the Proposer to furnish any or all of the products/services described therein or as

otherwise negotiated shall constitute a contract between the Proposer and the City.

8. Proposals may be withdrawn upon written or electronic request received from Proposers

prior to the time affixed for opening. Negligence on the part of the Proposer in preparing

the proposal confers no right for the withdrawal of the proposal after it has been opened.

9. The solicitation document maintained by the Purchasing Division, in the proposal file

folder, shall be considered the official copy. In the case of any inconsistency between

proposal documents submitted to the City, the language of the official copy shall prevail.

Furthermore, any exception or changes to the specifications made by the proposer may

be cause to disqualify your proposal.

10. Upon making an award, or giving notice of intent to award, the results will be placed

with appropriate notice on the City website: www.manchesternh.gov/bids

11. No oral interpretations will be made to any Proposer as to the meaning of the

specifications or terms and conditions of this sealed Proposal Request. Every request

for such interpretation or request for a change in the specifications or terms and

conditions shall be made in writing, addressed and forwarded to:

Tom Roberge, Purchasing Agent

Email: purchasing@manchesternh.gov

Subject: Vending at Aquatic Facilities & Parks

All questions must be received by February 20, 2024. Any questions received after

that date will not be answered.

The City of Manchester will post questions and answers as an addendum on its

website:

www.manchesternh.gov/bids

All addendums will be posted no later than five (5) business days prior to bid opening.

Any such addendums will then become part of the complete RFP.

It is the Proposer’s responsibility to check the website for addendums prior to the

submittal deadline to ensure that the Proposer has a complete, up-to-date package.

12. Proposals that are incomplete, not properly endorsed or signed, or otherwise contrary to

these instructions may be rejected as informal by the City. The proposal must be filled

out completely and accurately.

13. Any changes and/or corrections shall be marked in red and initialed by the person making

such corrections. Signatures of the responsible owner of the firm must be in ink.

14. Proposer shall clearly insert the price per stated unit.

15. The products/services on which proposals are submitted must be of such character,

quality and/or performance equivalence that it will serve as that specified. In submitted

proposals on products/services other than as specified, Proposer shall furnish complete

data and identification with respect to the alternate products/services they propose to

furnish.

16. Consideration will be given to proposals submitted on alternate products/services to the

extent that such action is deemed to serve the best interests of the City. The Proposer

must furnish any information (specifications or test results) which will help in

determining whether an item is equal or superior to our bid standards. If the Proposer

does not indicate that the products/services he proposes to furnish is other than specified,

it will be construed to mean that the proposer will furnish the exact products/services

described.

17. The apparent silence of these specifications and any supplemental specifications as to

any detail or the omission from the specifications of a detailed description concerning

any point shall be regarded as meaning that only the best commercial practices are to

prevail and correct type, size and design are to be used. All interpretations of these

specifications shall be made on the basis of this statement.

18. The Proposer must certify that no official or employee of the City or State of New

Hampshire has a pecuniary interest in the proposal or in the Contract that the Proposer

offers to execute or in the expected profits to arise there from, and that this proposal is

made in good faith without fraud or collusion or connection with any other person

submitting a proposal.

19. The City reserves the right to waive any informality in proposals, to reject any and all

proposals wholly or in part, and to make awards in a manner deemed in the best interest

of the City. If a Proposer desires to bid on “all or nothing” basis, they shall so indicate

on the proposal schedule. When an “all or nothing” bid is submitted, the Proposer must

bid on every item on the proposal schedule.

20. The Proposer, if awarded an order or contract, agrees to defend, indemnify, and hold

harmless the City from all damages to life and property arising out of the performance

of this Contract due to the Proposer's negligence, that of his employees, subcontractors,

etc., or due to the negligence of the City, its employees, representatives, agents, etc.

21. A contract shall not be assignable by the Contractor in whole or in part without the

written consent of the Public Works Director or designee.

22. The Revised Statutes Annotated of the State of New Hampshire, the Charter of the

City, and all City Ordinances insofar as they apply to the laws of competitive proposals,

contracts and purchases are made a part hereto.

FAILURE TO COMPLY WITH THESE REQUIREMENTS COULD RESULT IN THE

CANCELLATION OF A CONTRACT.

SPECIFICATIONS - Please see attached.

Parks: Vending at Aquatic Facilities and Parks

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