Parks, Recreation, Open Space & Trails (PROST!) Master Plan

REQUEST FOR PROPOSALS - CITY OF FOREST GROVE, PARKS & RECREATION

FOREST GROVE, OREGON

PARKS, RECREATION, OPEN SPACE & TRAILS (PROST!) MASTER PLAN

Proposals will be received electronically via the City's e-Procurement Portal ("Portal") until the BID CLOSING time, 4:00 p.m. local time on April 24, 2026. Proposals received after the above-stated time will not be accepted. Proposals submitted in any other format other than the Portal such as hand delivered, mailed, via facsimile or emailed bids will not be accepted.

Project Description:

The City is seeking proposals from qualified consultants to prepare a Parks, Recreation, Open Space, and Trails Master Plan that will guide system-wide planning for the next ten (10) years. The consultant will work with City staff, the Parks and Recreation Commission, and key stakeholders to evaluate existing conditions, identify community needs, and develop goals, policies, and prioritized strategies. The final Master Plan will be subject to review and approval by the Parks and Recreation Commission and City Council.

Proposals must contain:

Introductory Letter (Two (2) Pages Maximum)

Proposer Profile and References (Five (5) Pages Maximum)

Proposer’s Services (Fifteen (15) Pages Maximum)

Declaration of Independent Contractor Status

Acknowledgement of Addenda

Bid Documents:

Proposal documents are available on March 11, 2026 from City's e-Procurement Portal ("Portal"): https://procurement.opengov.com/portal/forestgrove-or . The Portal maintains and displays the current “plan holders list” under the Followers tab.

Proposers:

Proposers are solely responsible for ensuring actual receipt of the proposal by the City of Forest Grove at the place and time designated above.

Proposers must conform to the requirements of these proposal documents and related, applicable laws.

Proposers shall be solely responsible to check for and download all addenda, if any, from the City Portal prior to proposing. Proposers who "Follow" the project and are listed under the Followers list will receive automatic email alerts when addenda or notices are issued by the City.

The City:

The City reserves the right, but is not obligated, to waive any irregularities or informalities in its sole and absolute discretion.

City intends to issue notice to proceed June 1, 2026 and have the work fully completed by June 30, 2027.

Form of Proposal:

All vendors must accept the terms included with this Request for Proposals as part of the contract. If a proposer is exempt from a particular term due to a statutory or regulatory exception or exemption, whether the exception or exemption applies to the contract matter, the type of work, or the vendor, the vendor will be considered to have met the requirements of that term.

The City reserves the right to negotiate a final contract that is in the best interest of the City.

PROJECT STAFF WILL ONLY RESPOND TO QUESTIONS SUBMITTED IN WRITING

Please submit questions electronically via the Portal's Question & Answer (Q&A) tab for this project before the deadline of April 15, 2026 at 4:00 p.m. local time.

Replies to these questions will be posted to the City’s Portal: https://procurement.opengov.com/portal/forestgrove-or

Gregory Robertson, Engineering & Public Works Director

City of Forest Grove

Published: Daily Journal of Commerce – March 13, 2026