Parks: Aquatic Facilities Chemicals

Agency:	City of Manchester
State:	New Hampshire
Type of Government:	State & Local
NAICS Category:	561210 - Facilities Support Services
Posted Date:	Apr 8, 2024
Due Date:	Apr 22, 2024
Solicitation No:	FY24-650-60
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

CITY OF MANCHESTER

Department of Public Works

Purchasing Division

475 Valley Street, Manchester NH 03103

(603) 624-6444

(603) 624-6487 Fax

INVITATION TO BID

Sealed proposals will be received at the Department of Public Works, 475 Valley Street,

Manchester, New Hampshire, before or at 11:00 AM prevailing time of the 22nd day of April 2024

for the following items:

Aquatic Facilities Chemicals

FY24 – 650 – 60

Request for Proposals and specifications will be available at the Department of Public Works,

475 Valley Street, Manchester, NH or online at:

www.manchesternh.gov/bids

Questions regarding this request should be directed to: Mr. Jesse Boisvert, Purchasing Agent via

email at purchasing@manchesternh.gov .

The Public Works Director reserves the right to waive any irregularities, reject any or all bids, and

to accept the bid that appears to be in the best interest of the City. Failure to submit all information

called for may be sufficient for disqualification.

Timothy J. Clougherty

Public Works Director

GENERAL:

1. Proposals will be received by the City of Manchester, New Hampshire at the place and

until the time specified in the Request for Proposal. NO PROPOSALS WILL BE

ACCEPTED AFTER TIME AND DATE SPECIFIED.

2. The following meanings are attached to the defined works when used in this document:

a. The word "City" means City of Manchester, New Hampshire.

b. The word "Bidder" means the person, firm, or corporation submitting a bid

on these specifications or any part thereof.

c. The word "Contractor" means the person, firm, or corporation with whom

the Contract is being made by carrying out the provisions of this Sealed Bid

Invitation and the Contract.

d. The words "firm price" shall mean a guarantee against price increase

during the life of the Contract.

3. Strict compliance with the requirements of the Invitation to Bid, terms and conditions, and

the instructions printed is necessary. All blank spaces must be filled in. Any changes

and/or corrections shall be marked in red and initialed by the person making such

corrections. Signatures of the responsible owner/representative of the firm must be in ink.

No reproductions/duplications/copies will be accepted. For the convenience of Proposers,

additional Proposal Request packages are available at no cost and on demand at the City

of Manchester, Public Works Department, 475 Valley Street, Manchester, NH 03103 or on

the City website at: www.manchesternh.gov/bids

4. Each bid must give the full business address of Bidder and be signed by them with their

usual signature. Bids by partnerships must furnish the full names of all partners and must

be signed with the partnership name by one of the members of the partnership or by an

authorized representative, followed by the signature and title of the person signing. Bids

by corporations must be signed with the legal name of the corporation, followed by the

state of incorporation and by the signature and title of president, secretary, or other person

authorized to bind it in the matter. The name of each person signing shall also be typed or

printed below the signature. A bid by a person who affixes to his signature the word

"president", "secretary", "agent", or other title without disclosing his principal may be held

to be the bid of the individual signing. When requested by the City, satisfactory evidence

of the authority of the officer signing on behalf of the corporation shall be furnished. All

proposals must be signed by an authorized, responsible officer or employee having the

capacity to enter into contracts.

Page 2

5. Bids must be securely sealed in a suitable envelope (facsimile and emailed submissions

will not be accepted), addressed and marked on the outside as follows:

FY24–650-XX, AQUATIC FACILITIES CHEMICALS

The entire solicitation document is to be returned when submitting a proposal, unless

otherwise directed by the solicitation document. Failure to return all pages may result in

a determination that the submittal is non-responsive.

PLEASE NOTE: THE CITY OF MANCHESTER IS NOT RESPONSIBLE FOR

BIDS NOT PROPERLY MARKED.

6. It will be the responsibility of the Bidder to see that their bid is received by the Public

Works Department, Purchasing Division as specified.

7. Each bid is received with the understanding that the acceptance in writing via email by the

City of the Bidder to furnish any or all of the products/services described therein or as

otherwise negotiated, shall constitute a contract between the Bidder (Contractor) and the

City, which shall bind the Bidder (Contractor) on his part to furnish and deliver the articles

offered at the prices agreed upon and in accordance with the terms and conditions of said

accepted bid; and the City on its part to order from such Bidder (Contractor), except for

causes beyond reasonable control; and pay for, at the agreed prices, all products/services

specified and delivered.

8. A contract agreement that is customarily employed by the City will be used. The contract

agreement will incorporate the original Bid documents and all the terms and conditions of

the Invitation to Bid as well as the sealed proposal. A sample copy of the contract

agreement is attached hereto.

9. Bids may be withdrawn upon written or electronic request received from Bidders prior to

the time affixed for opening. Negligence on the part of the Bidder in preparing the bid

confers no right for the withdrawal of the bid after it has been opened.

10. The solicitation document maintained by the Public Works Department, Purchasing

Division, in the appropriate file folder, shall be considered the official copy. In the case of

any inconsistency between bid documents submitted to the City, but not clearly listed on

the exception page of the document or as an exception by the Bidder, the language of the

official copy shall prevail. Furthermore, any exception or changes to the specifications

made by the Bidder may be cause to disqualify your bid.

11. Award will be made according to procedures outlined in the RFP, using the criteria

published therein.

12. Upon making an award, or giving notice of intent to award, the City will place appropriate

notice on the City website: www.manchesternh.gov/bids.

Page 3

13. No oral interpretations will be made to any Bidder as to the meaning of the specifications

or terms and conditions of this Invitation to Bid. Every request for such interpretation or

request for a change in the specifications or terms and conditions shall be made

electronically to:

Email: purchasing@manchesternh.gov

Subject: Aquatic Facilities Chemicals

All questions must be received by Wednesday, April 17, 2024. Any questions received

after that date will not be answered. The City of Manchester will post all questions and

answers as an addendum on the City website:

www.manchesternh.gov/bids

All addendums will be posted no later than five (5) business days prior to bid opening. Any

such addendums will then become part of the complete RFP.

14. It is the responsibility of the Proposer to check the website prior to the submittal deadline

to ensure that the proposer has a complete, up-to-date package.

15. Bids that are incomplete, not properly endorsed or signed, or otherwise contrary to these

instructions may be rejected as informal by the City. The Bid must be filled out completely

and accurately. Please explain in detail any exceptions or deviations taken on this bid.

Separate pages may be used if necessary.

16. Bids must be submitted on the Bid Schedule hereinafter provided. Prices shall be clearly

and fully stated in units of quantities specified. No additional charges shall be passed to

the City, including any applicable taxes, delivery or surcharges that have not already been

disclosed on the bid schedule. In case of discrepancy in computing the amount of the bid,

the unit prices quoted will govern.

17. Quotations should include all charges for delivery, packing, crating, containers, etc.

Unless otherwise stated by the Bidder, prices quoted will be considered as being based

on delivery to the destination designated, including any and all freight and packing

charges.

18. As the City is exempt from the payment of federal excise taxes, all prices quoted herein

are not to include these taxes.

19. Prices stated shall remain firm for the duration of the contract. The products/services on

which proposals are submitted must be of such character, quality and/or performance

equivalence that it will serve as that specified. In submitted proposals on products/services

other than as specified, proposer shall furnish complete data and identification with respect

to the alternate products/services they propose to furnish.

20. It is understood and agreed that in the event of failure/default on the part of the Contractor

to indicate date of delivery and/or completion, delivery and/or completion will be made

within 5 business days from date of receipt of order. Should the successful Contractor fail

Page 4

to make delivery or complete the contract within time specified, the City reserves the right

to procure the equipment/product from other sources, and hold the Contractor liable for

any excess cost.

21. The City reserves the right to postpone the delivery date to allow for any change in

operating conditions or for any other cause not now foreseen. In the event the City elects

to exercise this right, all prices quoted pursuant to this Sealed Bid Invitation will remain

firm, and the City shall incur no additional obligation to the Contractor on account of any

delay of delivery date ordered by the City.

19. It is agreed that deliveries and/or completion are subject to strikes, lockouts, accidents, and

acts of God.

20. The time of proposed delivery must be stated in definite terms. If time of delivery for

different products/services varies, the Bidder shall so state.

21. The City reserves the right to divert delivery from one location to another, and to allow for

any change in operation conditions or for any other cause not now foreseen and to

proportion deliveries according to available storage facilities.

22. Samples, when requested, must be furnished free of expense. Upon request, if not

destroyed, sample will be returned at the bidder’s risk and expense.

23. Any equipment/product delivered must be standard new and unused, latest model, except

as otherwise specifically stated in the proposal. Where any part or the normal accessories

of equipment/product is not described, it shall be understood that all equipment/product

and accessories that are usually provided in the manufacturer’s stock model shall be

furnished.

24. Unless otherwise stated by the Bidder, the proposal will be considered as being in strict

accordance with the specifications outlined in this Sealed Bid Invitation. References to a

particular trade name, manufacturer's catalogue, or model number, are made for descriptive

purposes to guide the Bidder in interpreting the requirements of the City. They should not

be construed as excluding proposals on other types of materials, equipment and supplies.

However, the Bidder, if awarded a Contract, will be required to furnish the particular item

referred to in the specifications or descriptions unless a departure or substitution is clearly

noted and described in the proposal.

25. The apparent silence of these specifications and any supplemental specifications as to any

detail or the omission from the specifications of a detailed description concerning any point

shall be regarded as meaning that only the best commercial practices are to prevail and

correct type, size and design are to be used. All interpretations of these specifications shall

be made on the basis of this statement.

26. Conditional and/or alternative bids will not be accepted.

Page 5

Parks: Aquatic Facilities Chemicals

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also