Paradise Valley to Robertson Road Trail Project

Agency: City of Casper
State: Wyoming
Type of Government: State & Local
Posted Date: Jan 10, 2020
Due Date: Feb 3, 2020
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Project Contact Download Due Date Status
Paradise Valley to Robertson Road Trail Project Terry Cottenoir Request for Proposal 5:00 p.m. MST February 3, 2020 Bidding

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REQUEST FOR PROPOSALS
ENGINEERING SERVICES FOR THE
PARADISE VALLEY TO ROBERTSON ROAD TRAIL PROJECT
FOR CITY OF CASPER PUBLIC SERVICES DEPARTMENT
CITY ENGINEERING DIVISION
Date: January 10, 2020
Proposals are being requested from qualified engineering consultants to furnish design
services for the Paradise Valley to Robertson Road Trail Project.
Such proposals will be received by the City of Casper Public Services Department, City
Engineering Division, 200 North David, Casper, Wyoming, until 5:00 p.m., Local time,
February 3, 2020.
PROJECT DESCRIPTION.
The project includes the installation of a pedestrian bridge, multi-use pathway, and dedicated bike
lanes from the City of Casper property along Robertson Road to the River Trail near Paradise Valley
Park, attached as Exhibit “A”. The City of Casper and the Platte River Trails Trust will apply for
Transportation Alternative Program (TAP) funding through the Wyoming Department of
Transportation for the construction portion of this project.
SCOPE OF SERVICES
The Scope of Services shall, as a minimum, include the following:
A. Design Phase.
1. The Consultant shall meet with City representatives and members of the
Platte River Trails Trust to discuss proposed project configuration and layout.
2. The Consultant shall assist the City and the Platte River Trails Trust in
applying for an FY2021 Transportation Alternatives Program funding
through the Wyoming Department of Transportation for the construction
portion of this project.
3. The Consultant shall conduct an environmental field inspection and complete
the environmental field report. Obtain support letters from necessary
environmental agencies (SHPO, Fish, Wildlife and Parks, etc.). Submit the
environmental documentation to the City to assist in obtaining the
Categorical Exclusion or Finding of No Significant Impact.
City of Casper – Paradise Valley to Robertson Road Trail Project - 1
3. The Consultant shall conduct field investigations and surveys as necessary to
verify existing conditions, especially topographic data, existing utility
locations, right-of-way, surface elevations, and to delineate all necessary
wetlands as needed to complete the environmental process and any mitigation
that may be needed.
4. The Consultant shall prepare plan sheets that have been approved and signed
by a licensed Professional Engineer registered in the State of Wyoming. The
plan sheets shall include the proposed area showing the final elevations,
grades, alignments, typical sections of the trail, right-of-way and utility plans,
and all details necessary for construction, and other details necessary to insure
safe passage for the public. All storm water, surface or collected must be
treated before it exits the project site.
A. The pedestrian bridge shall be a minimum of 10 feet wide with bump
outs, and shall be designed to meet all weight bearing requirements.
There shall be an approximately 75-foot connection from the existing
Robertson Road Pathway to the abutment of the bridge on the west
side. The Consultant shall notify the Army Corp of Engineers of the
project and obtain any approval or permits necessary for construction.
The Consultant shall also include any necessary signage, pavement
markings, or transitions from the Robertson Road Pathway to the new
pedestrian bridge.
B. The multi-use pathway shall be a 10-foot wide, concrete pathway that
shall extend from abutment of the pedestrian bridge on the east side
through the City of Casper owned property to the existing sidewalks
along Indian Paintbrush Drive at the intersection of Yarrow Drive.
The estimate length of the pathway shall be approximately 1,100 feet.
C. The Consultant shall design shared use lanes along Indian Paintbrush
Drive from the termination of the multi-use pathway near Yarrow
Drive to Riverbend Road. All necessary signage, pavement markings
and transitions shall be included in the design of the shared use lanes.
D. Dedicated bike lanes shall be designed from the intersection of Indian
Paintbrush Drive and Riverbend Road and shall connect to the River
Trail near Paradise Valley Park. All necessary signage, pavement
markings (including inlaid bike lane pavement markings), traffic
controls, crosswalks, and sidewalk transitions shall be included in the
design of the dedicated bike lanes in order to make a safe and
functional connection to the River Trail.
5. The Consultant shall prepare final drawings or as-built drawings on a
City of Casper – Paradise Valley to Robertson Road Trail Project - 2
computer-aided drafting format. Digital format shall be DXF and be
compatible with AUTOCAD Version 2007 release or newer. The Consultant
shall also provide a final set of plans in 11x17 paper copy designated as “as-
builts” approved and signed by a licensed Professional Engineer registered in
the State of Wyoming, and a complete set of plans electronically in a pdf
format that can be printed as a complete set and to scale, ready for
reproduction if needed and all CAD file associated to the project. The project
will be designed and presented to the City of Casper utilizing the United
States National CAD Standards, as adopted by the City of Casper. The
Consultant shall coordinate all AutoCAD requirements to ensure 100%
compatibility with the Owner's CAD system and in accordance of Casper
Municode 16.16.020.
6. The Consultant shall prepare a project cost estimate when preliminary plans
are at approximately fifty percent (50%) complete, at ninety percent (90%)
complete, and at the completion of the design or a Hundred percent (100%).
A cost estimate will also need to be completed to include in the application
for the FY2021 Transportation Alternatives Program funding through the
Wyoming Department of Transportation.
7. Consultant shall provide the City Engineering Office four (4) copies of the
preliminary construction drawings and project manuals to be reviewed by
City Staff at 90%.
B. Project Manual.
1. Consultant shall prepare Technical Specifications covering the required work
for the Project. This construction portion of the project will be partially
funded by federal Transportation Alternative Program (TAP) funds which
will require incorporating federal documents in the project Specifications and
to obtain and file all TAP required documents throughout the project as
necessary to comply with all federal audits.
2. Consultant shall prepare Construction Drawings and Specifications in
accordance with the City of Casper "Standard Specifications for Street
Construction," latest version.
3. General Conditions and Supplemental Conditions of the Specifications shall
be based on current City of Casper approved documents.
4. The Consultant shall prepare a Project Manual to include the following:
a. Technical Specifications.
City of Casper – Paradise Valley to Robertson Road Trail Project - 3
b. Bid Schedule to accompany the Owner's Bid Form.
c. Edited "front end" documents of the Project Manual supplied by the
City Engineering Office. Documents supplied will consist of
Advertisement for Bids, Instruction to Bidders, Performance and
Payment Bonds, Bid Bond and Form, Agreement between Owner and
Contractor, General Conditions, and Supplementary Conditions.
Consultant shall review these documents, insert modifications where
necessary.
The Consultant shall affix his professional engineer's stamp, date, and
signature to the front cover of the project manual and in accordance with
Wyoming State Registration Statutes.
C. Final Bidding Documents.
1. The Consultant shall provide the City Engineering Office two (2) sets of
Bidding Documents prior to public advertisement for bids. The Consultant
shall affix his registration stamp, date, and signature to the Bidding
Documents in accordance with Wyoming State Registration Statutes.
2. The Consultant shall submit to the City, as a minimum, final drawings
consisting of plan sheets showing the pathway and necessary details related to
this project, and as follows:
a. Title Sheet that shows the project limits and location with respect to
the surrounding region. This sheet shall also have an index and
legend. The sheet shall bear the Consultants registration stamp, date
and signature.
b. Typical Section of the pathway with dimensions and stationing.
c. Right-of-Way & Utility Plan indicating clearance of right-of-way and
utilities for the project.
d. Wetland Plan delineating all wetlands that maybe affected and or
mitigated, and any areas that must be avoided.
e. Grading Plan showing the grades and direction of drainage for any
runoff with proposed and existing elevations.
f. Drainage Details showing size and location of drainage features if
necessary.
City of Casper – Paradise Valley to Robertson Road Trail Project - 4
g. Facility/Pathway Amenities details showing location and orientation,
necessary for construction including: concrete/asphalt pathway and
decorative retaining walls.
3. The Consultant shall provide the City Engineering Office a copy of final
drawings of the project in both AUTOCAD format and PDF labeled “FINAL
DRAWINGS – CITY OF CASPER – PARADISE VALLEY TO
ROBERTSON ROAD TRAIL PROJECT”. The Consultant shall provide the
City Engineering Office a copy of the final contract specifications in
Microsoft Word format.
ENGINEERING FEE
In submitting a proposal for this project, the consultant shall prepare and enclose In A Separate
Sealed Envelope one detailed fee schedules with an upset amount for each fee schedule as covered
by the Scope of Services in this RFP. Selection of a Consultant to provide services for this RFP shall
be based on professional qualifications based criteria; however, the Consultant’s fee schedule will
also be considered as an additional qualification in the selection process.
The engineering fee shall be based on estimated project costs, time and material, including hourly
rates for technical personnel, and reimbursables, with an upset amount. The fee schedule shall
include: obtaining environmental approval, design, and project manual. If at any time during the
term of this contract it appears that the upset amount will be exceeded, the Consultant shall
immediately notify the Casper Public Services Department staff and provide a complete statement
justifying the anticipated change in the contract fee. An amendment authorizing any increased fee
can only be approved by the City Council. The amendment must be approved before the
commencement of any additional work.
The Consultant shall be responsible and responsive to the City in its requests and requirements
within the scope of this proposal, and shall confer with and be guided by the directives of the City
through the office of the City Manager or his designated representative.
TIMETABLE
Following is the tentative timetable for this RFP:
1. Proposal Due
2. Consultant’s Presentation and Interview
3. Selection of Consultant by Council
4. Preliminary Cost Estimate for TAP funding
5. Completion of Design Services
February 3, 2020
February 17-19, 2020
March 3, 2020
April 10, 2020
October 30, 2020
The submittal of a proposal will be indication that the Consultant has no problem in keeping
this schedule.
City of Casper – Paradise Valley to Robertson Road Trail Project - 5

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