#395-PAPER-DCS27 Copy Paper

DESOTO COUNTY SCHOOLS
5 East South Street * Hernando, Mississippi 38632
662-429-5271 * fax 662-429-4198 * Website: www.desotocountyschools.org
"EXCELLENCE IS A COMMITMENT "
BID NOTICE
To: Prospective Bidder
From: Jenifer Hale
DeSoto County Schools
5 E. South Street
Hernando, MS 38632
662-449-7168
Issue Date: March 30, 2026
Notice of Bid/Reverse Auction
Unpriced Bid Proposals Bid Opening/Reverse Auction
Date: April 24, 2026 Date: April 29, 2026
Time: 9:00 am, CST Time: 9:00 am, CST
Location: DeSoto County Schools Location: DeSoto County Schools
Central Services Central Services
5 East South Street 5 East South Street
Hernando, MS 38632 Hernando, MS 38632
Bid Items
Bid Number: #395-PAPER-DCS27
Description: Copy Paper
Procurement Schedule:
Public Notice to Newspaper March 30, 2026
Advertisement Publication Dates April 2 and April 9, 2026
Release of Bid April 2, 2026
Deadline for Questions/Clarifications April 16, 2026, at Noon CST
Unpriced Bid Proposals April 24, 2026, at 9:00am CST
Reverse Auction for Approved Bidders April 29, 2026, at 9:00 am CST
Anticipated Board Approval May 7, 2026
DeSoto County School District does not discriminate on the basis of race, gender, religion, national origin, age, or handicapping conditions and is an equal opportunity employer

DESOTO COUNTY SCHOOLS
5 East South Street * Hernando, Mississippi 38632
662-429-5271 * fax 662-429-4198 * Website: www.desotocountyschools.org
"EXCELLENCE IS A COMMITMENT "
Instructions and Terms for Reverse Auction Event
Unpriced Proposals will be received by the DeSoto County School Board of Education, 5 East South Street, Hernando, MS
38632 or electronically at www.centralbidding.com, at the date and time specified on the BID NOTICE. Neither dating of
the Unpriced Proposal Form, nor placing it in the mail by this date will meet legal requirements. All Unpriced Proposals
must be received at the Board of Education or electronically at www.centralbidding.com on or before the date and time
specified in the Procurement Schedule. The DeSoto County School Board of Education reserves the right to reject any
and/or all Unpriced Proposals received and to waive any and all informalities.
1. If submitting a paper Unpriced Proposal, it shall be typed. Any changes made must be initialed. Changes shall
not be allowed after the Unpriced Proposals are opened. The DeSoto County School District (hereafter, the
District) shall not be responsible for any errors or omissions. Unpriced Proposals may be hand delivered, mailed,
or submitted electronically. Paper Unpriced Proposals must be submitted in a sealed 8" x 10" or larger
envelope. Please label the envelope or shipping package as follows or the bid may be rejected:
Attn: Jenifer Hale
Copy Paper Unpriced Proposal
#395-PAPER-DCS27
April 24, 2026 9:00 am CST
Name of company or person submitting bid
2. Any Unpriced Proposal received after the opening date or time shall be refused and marked "Late Unpriced
Proposal" and returned to the bidder unopened. For this purpose, the official time for the Unpriced Proposal
opening shall be based upon the time as indicated by the Purchasing Department. It is solely the responsibility
of the bidder to ensure Unpriced Proposals are received prior to the opening date and time.
3. Unpriced Proposals may be modified or withdrawn by written notice from the bidder, if received by the
Purchasing Department prior to the date and time set forth in the BID NOTICE. In order to modify an Unpriced
Proposal, the bidder must submit a new Unpriced Proposal with the words "Modified Unpriced Proposal" shown
in the lower left corner of the sealed envelope or shipping package. The original Unpriced Proposal remains
the property of the District. Telephone modifications or withdrawals will not be accepted. If a bidder withdraws
an Unpriced Proposal, all documents shall remain the property of the District.
4. The District shall issue a written addendum if substantial changes, which impact the technical submission of
proposals, are required. A copy of the addenda will be given to all vendors that are known to have requested
bid documents. In the event of a conflict with the original contract documents and the addenda, the addenda
shall govern all other contract documents to the extent specified. Subsequent addenda shall govern over prior
addenda only to the extent specified.
5. All items contained in this Unpriced Proposal are to be per specifications unless otherwise specified.
6. All bids shall be submitted exclusive of all taxes. Documentation of tax exemption will be furnished when
necessary.
7. Both paper Unpriced Proposals and electronic Unpriced Proposals shall be submitted on the supplied Unpriced
Proposal Form. Electronic Unpriced Proposals shall be submitted online at www.centralbidding.com. Should
the bidder's response not be submitted on the supplied Unpriced Proposal Form, the District reserves the right
to reject the bid.

8. If the District's Superintendents Office is closed for any reason, including but not limited to inclement weather,
an emergency situation or any other act of nature, for which closure prevents the opening of bids at the
originally advertised date and time, all bids received shall be publicly opened and read aloud on the next
business day that the District's Superintendents Office shall be open for business at the previously advertised
time. The new date and time of bid opening, as determined in accordance with this paragraph, shall not be
advertised. Any vendors that have been invited to participate in the reverse auction will be notified of such
changes. DeSoto County Schools shall not be held responsible if invited vendor fails to comply or misses reverse
auction due to no fault of the District.
9. If any Bidder contemplating submitting an Unpriced Proposal under this bid is in doubt as to the meaning of the
requirements of the bid or the bid process, the Bidder must submit a written request for clarification by the
date and time designated in the Procurement Schedule by email to dcs.purchasing@dcsms.org. The District
will respond to all inquiries and render an official interpretation of the question in writing via
addendum/clarification and will be sent to all bidders requesting bid information. The Bidder shall certify its
acknowledgement of the addendum/clarification by noting in space provided on the Vendor Information &
Agreement Form and returning it with their Unpriced Proposal.
Qualification of Bidders:
Unpriced Proposals will be evaluated by staff of the District. All bidders submitting acceptable required paperwork and
alternate specifications (if applicable) will be invited to participate in the electronic reverse auction. The District reserves
the right to extend the auction date, if necessary, to complete the pre-qualification process.
New Vendors:
A New Vendor Packet can be provided for any bidder that has not previously worked with DeSoto County Schools. This
bid packet includes a Vendor Registration Form and a Conflict-of-Interest Disclosure Form. The bidder shall complete the
packet and submit along with any other required documents due with the Unpriced Proposal.
Method of Bidding:
Bids from approved vendors will be accepted during an electronic reverse auction bid event that has a starting date and
time of April 29, 2026, at 9:00 am, CST. Bids will only be accepted in an Electronic Process hosted by Central Bidding and
the approved vendor must complete the free registration at: https://www.centralauctionhouse.com/registration.php to
participate in this Electronic Reverse Auction Bid Process. For any questions relating to the electronic submittals and/or
bidding process, please call Central Bidding at 225-810-4814.
Accounting Practices:
The DeSoto County School District requires that Purchase Orders be issued before any items are ordered or delivered. The
DeSoto County School District shall not be responsible for any products delivered without an approved Purchase Order
and/or without a signed acknowledgement of receipt by a District employee at time of delivery. The awarded bidder shall
provide accurate, legible, and timely documentation, such as invoices, credits, and statements as requested by the District.
The awarded bidder agrees to receiving payment within 45 days from date of receipt of a properly submitted invoice, or
within 45 days after inspection and approval of the goods and/or services by DeSoto County Schools, whichever is later. In
the event of a bona fide dispute, the awarded bidder agrees that DeSoto County Schools shall pay only the amount not in
dispute, as per Miss. Code Ann. 31-7-305.
Budgetary/Funding Constraints:
The District reserves the right to reduce or increase the quantity or retract any item from the bid without any obligations
or penalty based upon availability of funds.

Governing Law:
This agreement shall be governed by and construed in accordance with the laws of the State of Mississippi. The venue for
the resolution of any dispute shall be DeSoto County, Mississippi. The bidder expressly agrees that under no circumstances
shall the District be obligated to pay attorney fees or the cost associated with any legal action initiated by the bidder.
W-9 Form:
The DeSoto County School District requires the attached W-9 Form to be completed and included in your bid submission.
Insurance Requirements:
The awarded bidder will be required to present the District with a certificate of coverage documenting liability insurance
coverage of $1,000,000 and workers' compensation insurance coverage of $500,000 per occurrence and listing the District
as the certificate holder for each policy. This certificate must be presented to the District prior to approval of the awarded
bidder by the DeSoto County Board of Education. The policy must remain in effect during the entire term of the bid.
DeSoto County School District does not discriminate on the basis of race, gender, religion, national origin, age, or handicapping conditions and is an equal opportunity employer

DESOTO COUNTY SCHOOLS
5 East South Street * Hernando, Mississippi 38632
662-429-5271 * fax 662-429-4198 * Website: www.desotocountyschools.org
"EXCELLENCE IS A COMMITMENT "
SPECIFICATIONS
Copy Paper
Bid #395-PAPER-DCS27
Copy Paper must meet the following specifications:
White
20#
8 12 "x 11"
500 Sheets/Ream, 10 Reams/Case
No Imported Paper - Must be USA Manufactured.
No Recycled Paper
* Copy paper must be delivered to individual school locations. A list of each school and the
address is attached.
* DeSoto County Schools reserves the right to order half of each location's order in August of
2026 and the remaining half in January of 2027 at the original bid price. Vendor must also
be prepared to deliver the full quantity of copy paper ordered per location if each separate
location chooses to order their full amount at one time. A list of each school and the
number of cases of copy paper needed for that location is attached. Each school will issue
and submit their own Purchase Order(s) for the order(s) for their location. The Special
Education Department will also issue a separate Purchase Order for the SPED paper.
Amount: 11,984 Total Cases
This will be a one-line reverse auction, priced per case, with anti-sniping enabled.
SIGNATURE DATE
PRINTED NAME TITLE

DESOTO COUNTY SCHOOLS
5 East South Street * Hernando, Mississippi 38632
662-429-5271 * fax 662-429-4198 * Website: www.desotocountyschools.org
"EXCELLENCE IS A COMMITMENT "
Unpriced Bid Proposal Form
Copy Paper
Bid #395-PAPER-DCS27
QUANTITY
11,984 CASES
Brand of Copy Paper: _____________________________________________________________________
Company Name: _________________________________________________________________________
Address: ________________________________________________________________________________
Telephone: ________________________________ Email: _________________________________
Authorized Representative: _____________________________ ___________________________________
Signature Printed Name
Title: _____________________________________________ Date: __________________________________
DeSoto County School District does not discriminate on the basis of race, gender, religion, national origin, age, or handicapping conditions and is an equal opportunity employer

DESOTO COUNTY SCHOOLS
5 East South Street * Hernando, Mississippi 38632
662-429-5271 * fax 662-429-4198 * Website: www.desotocountyschools.org
"EXCELLENCE IS A COMMITMENT "
Vendor Information & Agreement Form
Copy Paper Unpriced Proposal
April 24, 2026, 9:00 am CST
Bid #395-PAPER-DCS27
I/We propose to furnish and deliver the items on the Unpriced Proposal Form according to your specifications.
I/We further agree not to request permission to withdraw our bid after the bids have been opened.
This bid consists of the (A) Bid Notice, (B) Bid Instructions and Terms, (C) the Required Specifications, and (D) the Unpriced
Proposal Form.
I/We, the undersigned, do hereby understand, acknowledge, and accept the instructions under which this Unpriced
Proposal was requested by the DeSoto County School District.
__________________________________________ _______________________________________
Company Name Authorized Representative Name (Print)
___________________________________________ _______________________________________
Address Signature
___________________________________________ _______________________________________
Federal Tax I.D. Number Title
___________________________________________ _______________________________________
Telephone Date
___________________________________________ _______________________________________
Fax Email
If applicable, please acknowledge acceptance of addenda/clarification(s) issued by checking below:
Addendum 1____ Addendum 2____ Addendum 3____ Addendum 4____
Return with your Unpriced Proposal paperwork due April 24, 2026, by 9am, CST
* Completed Vendor Information & Agreement Form
* Completed Unpriced Bid Proposal Form
* Insurance Accord Form
* Signed Specification form
* Completed W-9
* Completed New Vendor Packet (Vendor Registration Form & Conflict-of Interest Disclosure Form), if
applicable

School/Locations with loading docks:
District Office
Child Nutrition
Hernando Intermediate School
Hernando Hills Elementary
Hernando High School
Lake Cormorant Elementary
Lake Cormorant Middle School
Lake Cormorant High School
Horn Lake Intermediate School
Horn Lake High School
Southaven Intermediate School
Southaven High School
DeSoto Central Elementary
DeSoto Central Primary School
DeSoto Central Middle School
DeSoto Central High School
Pleasant Hill Elementary
Center Hill Elementary
Center Hill Middle School
Center Hill High School
Lewisburg Elementary
Lewisburg Primary School
Lewisburg Middle School
Lewisburg High School
Olive Branch High School
Overpark Elementary
School/Locations without loading docks:
Transportation Department
Chickasaw Elementary
Hernando Elementary
Hernando Middle School
Oak Grove Elementary
Horn Lake Middle School
Walls Elementary
Olive Branch Elementary
Olive Branch Middle School
Shadow Oaks Elementary
Olive Branch Intermediate School
Southaven Elementary
Hope Sullivan Elementary
Greenbrook Elementary
Southaven Middle School
Career Tech West
Career Tech East
DeSoto County Alternative Center

DESOTO COUNTY SCHOOLS
5 East South Street * Hernando, Mississippi 38632
662-429-5271 * fax 662-429-4198 * Website: www.desotocountyschools.org
"EXCELLENCE IS A COMMITMENT "
School Locations
District Office - 5 E. South St., Hernando MS 38632
Transportation Department - 2211 Central Pkwy, Southaven MS 38672
Child Nutrition - 325 Kapik Dr, Hernando MS 38632
Chickasaw Elementary - 6391 Chickasaw, Olive Branch MS 38654
Center Hill Elementary - 13662 Center Hill Rd, Olive Branch MS 38654
Hernando Elementary - 455 Riley St., Hernando MS 38632
Hernando Middle School - 805 Dilworth Lane, Hernando MS 38632
Hernando High School-1200 McIngvale Rd, Nesbit, MS 38651
Hernando Intermediate School- 700 Dilworth Lane, Hernando MS 38632
Hernando Hills Elementary - 570 McIngvale Rd, Hernando MS 38632
Oak Grove Elementary - 893 Oak Grove Rd, Hernando MS 38632
Hernando Middle School - 700 Dilworth Lane, Hernando MS 38632
Horn Lake Elementary - 6341 Ridgewood Dr, Horn Lake MS 38637
Horn Lake High School - 3360 Church Rd, Horn Lake MS 38637
Horn Lake Middle School - 6125 Hurt Rd, Horn Lake MS 38637
Walls Elementary - 6131 Delta View Rd, Walls MS 38680
Horn Lake Intermediate School - 6585 Horn Lake Rd, Horn Lake MS 38637
Olive Branch Elementary - 9549 Pigeon Roost, Olive Branch MS 38654
Olive Branch High School - 9366 E. Sandidge Rd, Olive Branch MS 38654
Olive Branch Middle School - 6530 Blocker St., Olive Branch MS 38654
Shadow Oaks Elementary - 3780 Shadow Oaks Pkwy, Horn Lake MS 38637
Olive Branch Intermediate School - 8631 E. Pigeon Roost, Olive Branch MS 38654
Southaven Elementary - 8274 Claiborne Dr, Southaven MS 38671
Southaven High School - 735 Rasco Rd. W., Southaven MS 38671
Hope Sullivan Elementary - 7985 Southaven Circle W., Southaven MS 38671
Greenbrook Elementary - 730 Rasco Rd E., Southaven MS 38671
Southaven Intermediate School - 175 Rasco Rd, Southaven MS 38671
Southaven Middle School - 899 Rasco Rd W., Southaven MS 38671
DeSoto Central Elementary - 2411 Central Pkwy, Southaven MS 38672
DeSoto Central Primary School - 3210 Getwell Rd, Southaven MS 38672
DeSoto Central High School - 2911 Central Pkwy, Southaven MS 38672
DeSoto Central Middle School - 2611 Central Pkwy, Southaven MS 38672
Pleasant Hill Elementary - 7686 Pleasant Hill Rd, Olive Branch MS 38654
Lewisburg Elementary - 1717 Craft Rd, Olive Branch MS 38654
Lewisburg Primary School - 1707 Craft Rd, Olive Branch MS 38654
Lewisburg Middle School - 2605 Hwy 305 South, Hernando MS 38632
Lewisburg High School - 1755 Craft Rd, Olive Branch MS 38654
Lewisburg Intermediate School - 1711 Craft Rd, Olive Branch MS 38654
Overpark Elementary - 8530 Forest Hill Irene, Olive Branch MS 38654
Center Hill High School - 13250 Kirk Rd, Olive Branch MS 38654
Center Hill Middle School - 8756 Forest Hill Irene, Olive Branch MS 38654
Lake Cormorant Elementary - 3285 Wilson Mill Rd W., Lake Cormorant MS 38641
Lake Cormorant High School - 10201 Star Landing Rd, Lake Cormorant MS 38641
Lake Cormorant Middle Schools - 3203 Wilson Mill Rd, Lake Cormorant MS 38641
Career Tech West - 1005 Kuykendall Lane, Horn Lake MS 38637
Career Tech East - 8890 Deerfield Dr, Olive Branch MS 38654
DCAC/Magnolia - 6870 E. Center, Horn Lake MS 38637

July 2022
To all prospective vendors:
Thank you for offering to become a vendor to sell goods and/or services to DeSoto County Schools (DCS). A vendor is a
company or person(s) providing goods and/or services in return for payment which is agreed upon in writing prior to
receipt of the goods and/or services. If one of the schools or departments of DCS obtains goods and/or services
pursuant to a purchase order, the provider is considered a vendor. This includes vendors paid by DCS and/or any one of
the DCS's school activity funds.
The DCS Purchasing Department is responsible for collecting the required information from all prospective vendors. For
any new vendor, a school or department within DCS must request that a vendor be added to our records. A vendor
packet must be completed and signed by the vendor and returned to the school/department requesting that the vendor
become a vendor with DCS. The completed forms are forwarded to the DCS Purchasing Department for review and are
added to our database provided all specifications are met.
The type of vendor and or service provided will determine the documentation that should be completed and submitted.
It is the vendor's responsibility to make sure all required documentation listed below is provided to the school or
department requesting that you be added to the DCS vendor list. Only completed applications with all required
documents will be processed.
TYPE OF VENDOR:
* If ONLY providing products/goods, complete items #1-3
* If providing OFF-SITE agreement services, complete items #1-5
* If providing ON-SITE agreement services, complete items #1-5
* ANY vendors having contact with students MUST have a background check (item #6) completed every 2 years
(see attached document Background Check Requirements)
REQUIRED DOCUMENTS:
1. Registration Form for New Vendor
2. IRS Form W-9
3. Conflict of Interest Disclosure
4. Certificate of Insurance (COI) for General Liability (on ACORD Form) with a minimum of $1 million in coverage.
DCS must be listed as an additional insured. A sample COI has been provided.
5. Certificate of Insurance (COI) for Workers Compensation (on ACORD Form) with a minimum of $500,000 in
coverage. A sample COI has been provided.
6. All contractors, including their employees, who work with students or have access to students must have a
background check completed by Background Investigation Bureau (BIB). Maintenance and construction
providers are exempt from the background check requirements.
5 East South Street page 1 of 7 Phone (662) 429-5271
Hernando, MS 38632 updated July 2022 / KF Fax (662) 429-4198