Paint and Paint Sundries

Agency:	Montgomery County Public Schools
State:	Maryland
Type of Government:	State & Local
NAICS Category:	238320 - Painting and Wall Covering Contractors 325510 - Paint and Coating Manufacturing 424950 - Paint, Varnish, and Supplies Merchant Wholesalers
Posted Date:	Feb 27, 2026
Due Date:	Mar 12, 2026
Solicitation No:	4026.9
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Department of Procurement

45 West Gude Drive, Suite 3100

Rockville, MD 20850-9999

General Stipulations and Instructions To Bidders

VI. Employer Information Report EEO-1

I. Invitation For Bid

The Board of Education of Montgomery County Maryland, herein

after referred to as The Board of Education, will receive sealed

proposals until the date and time indicated on the cover of the Invitation

For Bid. Bids must be delivered to the Department of Procurement at

the above address where it will be opened and publicly read at the stated

time. Bids must be delivered in sealed opaque envelopes. Envelopes

shall be clearly marked on the outside lower left corner with the bid

number and bid opening date and time.

II. Intent

These specifications are intended to cover the furnishing and delivery

of said materials, supplies, or services as hereinafter shown to any or to

each of the various public schools, offices, or to any designated

warehouse or warehouses in Montgomery County, Maryland,

whichever is specified, in quantities to be determined subsequent to the

bid opening.

III. Right To Cancel Or Reject Bids

The Board of Education requires that each successful bidder be liable

for compliance with the provisions of Title VII of the Civil

Rights Act of 1964. In order to fully comply with Title VII, a

company must file Employer Information Report EEO-1 with

the Joint Report Committee, 1800 G Street, NW, Washington,

D.C. 20036. Only companies that fall within the following

categories are required to file the Employer Information Report

EEO-1:

The entire company has at least 100 employees on the payroll.

The company is affiliated through centralized ownership and/or

centralized management, and the group legally constitutes a

single enterprise employing a total of 100 or more employees.

If your company has already filed an EEO-1 by virtue of

supplying materials or services under Federal Government

Contracts, it is necessary to submit only a copy of your most

recent EEO-1 report to the Department of Procurement. If you

are filing a report for the first time, send a copy of EEO-1 to the

Department of Procurement. Please note that purchase orders

will not be issued to companies that fall into the above

categories until proof of EEO-1 reporting has been received.

A. The Board of Education reserves the right to cancel any contract

if, in its opinion, there is a failure at any time to perform

adequately the stipulations of this Invitation For Bid, or if the

general conditions and specifications which are attached and

made part of this bid are not fulfilled, or if in any case there is any

attempt to willfully impose upon the Board of Education

materials or products or workmanship which are in the opinion of

the Board of Education of an unacceptable quality. Any action

taken in pursuance of this latter stipulation shall not affect or

impair any rights or claims of the Board of Education to damages

for the breach of any covenants of the contract by the contractor.

The Board of Education also reserves the right to reject the bid of

any bidder who has previously failed to perform adequately after

having once been awarded a prior bid for furnishing materials or

services similar in nature to those mentioned in this bid.

B. The Board of Education reserves the right to reject any or all bids

in whole or in part; to make partial awards; to waive any

irregularity in any quotation; to increase or decrease quantities if

quantities are listed in the bid; to reject any bid that shows any

omissions, alterations of form, and additions, conditions, or

alternate proposals not called for; and to make any such award as

is deemed to be in the best interests of the Board of

Education.

C. All items furnished must be completely new and free from

defects. No others will be accepted under the terms and intent of

this bid.

IV. Right To Purchase In The Open Market

Should the contractor fail to comply with the conditions of this

contract or fail to complete the required work within the time stipulated

in the contract, The Board of Education reserves the right to purchase

in the open market, or to complete the required work, at the expense of

the contractor or by recourse to provisions of the faithful performance

bond if such bond is required under the conditions of the bid.

V. Failure To Furnish Item(s)

Should the contractor fail to furnish any item or items, or to complete

the required work included in this contract, The Board of Education

reserves the right to withdraw such items or required work from the

operation of this contract without incurring further liabilities on the part

of the Board of Education.

VII. Preparation Of Bid

Bids must be submitted on the copy provided. Bidders may wish

to reproduce and retain one copy for its files. Bids must be

signed by an authorized representative of the company

submitting a bid. It is the intent of this solicitation that should a

given bid be accepted, it will automatically become the contract.

Notification of the bid award will be made by letter. Bidders

shall submit its bids and specifications on the appropriate

specification sheets that show the schedule of items to be

purchased. Bidders may attach a letter of explanation to its bid

if it so desire.

Prices quoted shall not exceed the prices established under any

governmental price control regulations. Bidders will be required

if requested by The Board of Education, to furnish satisfactory

evidence that they are qualified as manufacturers or dealers in

the items listed and have a regularly established place of

business. An inspection of any bidder’s place of business may

be made to determine the bidder’s ability to perform.

VIII. Discounts

The Board of Education reserves the right to consider discounts

in computing the bid.

A. Trade Discounts

All prices offered must be the lowest net price after trade

discounts have been considered. Bids offering a

percentage off list prices will not be accepted unless: (1)

specifically requested in that manner; (2) two copies of

the referenced price list accompany the bid.

B. Payment Discounts

Prompt payment discounts are solicited and will be

treated as follows:

(1) Unless specifically stated otherwise, discounts

offered which allow a minimum of twenty (20) days to

qualify will be deducted from prices offered in the bid

for the purpose of determining the lowest price offered.

(2) Discounts offering less than twenty (20) calendar

days will not be deducted from price offered for the

purpose of determining the lowest price, but will be taken

if payment is made within the discount period.

IX. “Or Equal” Interpretation

Unless the specifications and/or conditions state a

specific brand and substitutions will not be

considered, the Board of Education will consider other

brands or the product of other manufacturers as long as

the product meets the same specifications, standards,

and quality of the material being solicited through the

bid. On all such bids the bidder shall indicate clearly

the product on which it is bidding and shall supply

sufficient data on its own letterhead to enable an

intelligent comparison to be made with the particular

brand or manufacturer specified.

Whenever the specifications indicate a product of a

particular manufacturer, model, or brand and in the

absence of any written statement to the contrary by the

bidder, the bid will be interpreted as being for the exact

brand, model, or manufacturer specified,

together with all accessories enumerated in the

specifications.

X. Consideration of Prior Service

Awards on this bid will be made after consideration has been given to

any previous performance for The Board of Education as to quality of

service and/or merchandise and with regard to the bidder’s ability to

perform should it be awarded the bid.

XI. Delivery

The bidder agrees to furnish and deliver during the period of the

contract the items and articles which may be awarded to the bidder in

such amounts and quantities within the terms of the contract. All

Deliveries Must Be Prepaid FOB Destination, And In No Case Will

Shipments Collect Or Sidewalk Deliveries Be Accepted. Bidders

shall uncrate, completely assemble, and set in designated place all

equipment and furniture. All delivery cost shall be included in the bid

unit price.

XII. Packing Slips And Delivery Tickets

All materials delivered on this contract shall be packed in a substantial

manner in accordance with accepted trade practices. No charges may

be made over and above the bid price for packaging or for deposits on

containers. All deliveries shall be accompanied by delivery tickets or

packing slips. Tickets shall contain the following information for each

item delivered: the quantity, bid number, and the name of the

contractor.

XIII. Invoices

Payment depends on receipt of a proper invoice and satisfactory

contract performance. All invoices are to be transmitted to

the Department of Controller at: Department of Controller

45 West Gude Drive, Suite 3200 Rockville,

MD 20850-9999

Every invoice must include the following information:

Name and address of the contractor

B. Taxpayer Identification number

C. The purchase order number

D. An invoice number

E. Bid number if applicable

F. The ship to address

G. Line item description, quantity, unit of

measure, unit price, and extended price as

stated on the purchase

order

H. Shipping and payment terms if not a bid

item

When a discount for payment is authorized and taken;

it will be made to the contractor as close as possible to,

but not later than, the end of the discount period. Prices

quoted shall not include federal excise or state sales and

use taxes. Exemption certificates will be furnished upon

request. Contractor inquiries concerning payment may be

made to accountspayable@mcpsmd.org.

XIV. Bid Security

If bid security is required, it must be payable to: “Montgomery County

Board of Education.”

Such bid security will be returned to all except the successful

bidder(s) within five business days after awards have been made.

The bid security of the successful bidder(s) will be returned upon

receipt of the performance bond if such bond is required under the

terms of the award. If no award is made within 60 days after the

date of the opening of the bids, bid security will be returned to any

bidder upon demand of the bidder at any time after the 60-day

period so long as it have not been notified of the acceptance of its

bid.

Written notification of the acceptance of any bid will be made

to the successful bidder(s).

XV. Performance Bonds

If required, the successful bidder or bidders on this bid must

furnish a performance bond in the amount indicated in the bid

document, made out to Montgomery County Board of

Education and prepared on an approved performance bond

form as security for the faithful performance of its contract. The

performance bond shall be submitted within ten business days

of the notification that the bid has been awarded. The surety

thereon must be such surety company or companies as are

acceptable to The Board of Education and as are authorized to

transact business in the State of Maryland. Attorneys in fact

who sign bid bonds must file with each bond a certified copy

of its power of attorney to sign said bonds. Should the bidder

fail or refuse to furnish the required performance bond within

ten business days after notification the bidder shall pay to The

Board of Education as liquidated damages for such failure or

refusal an amount in cash equal to the security deposited with

its bid.

XVI. Provision For Municipal Offices

Each bidder agrees when submitting its bid that it will make

available to every office and department of the Montgomery

County Government the bid prices submitted on this bid should

any such department or office wish to take advantage of the bid

prices submitted to The Board of Education.

XVII. Product Testing During Time of Contract

Material delivered on any contract resulting from this Invitation

For Bid may be tested for compliance with the specification

stipulated herein. Any shipment failing to fully meet or comply

with the specification requirements will be promptly rejected.

The cost of testing a representative sample of an order or

shipment for acceptance shall be borne by the Board of

Education except if the order or shipment is rejected for failure

to meet the requirements of the specification. In case of failure

to meet the requirements of the specification the cost of testing

will be charged to the contractor.

XVIII. Safety Standards

All work performed and all items supplied shall be in

compliance with applicable federal and state safety standards.

(OSHA-MOSHA). Material Safety Data Sheets shall be

included in all shipments.

XIX. General Guaranty

The contractor agrees to:

A. Save the Board of Education, its agents, and employees

harmless from liability of any nature or any kind for the use

of any copyrighted or uncopyrighted composition, secret

process, patented or unpatented invention, article, or

appliance furnished or used in the performance of the

contract of which the contractor is not patented assignee,

licensee, or owner.

B. Protect the Board of Education against latent defective

material

or workmanship and to repair or replace any

damages or marring occasioned in transit or

delivery.

C. Furnish adequate protection against damage to

all work and to repair damages of any kind, to

the building or equipment, to its own work or to

the work of the contractors for which it or its workers

are responsible.

D. Pay for all permits, licenses, and fees and give all notices

and comply with all laws, ordinances, rules, and

regulations of the Board of Education and of the State of

Maryland.

XX. Indemnity

The contractor shall indemnify, keep, and save harmless the Board of

Education, its agents, officials, and employees against all injuries, death,

loss, damages, claims, patent claims, suits, liabilities, judgments, costs

and expenses, which may in any way occur against them in consequence

of the granting of this contract or which may in any way result therefrom,

whether or not it shall be alleged or determined that the act was caused

through negligence or omission of the contractor or its employees, except

to the extent of the negligence of the Board of Education, its agents,

officials and employees. The contractor shall, at its own expense, appear,

defend, and pay all charges of attorneys and all costs and other expenses

arising therefrom or incurred in connection therewith; and if any

judgment shall be rendered against the Board of Education in any such

action based on the actions and/or negligence of the contractor, its agents

and employees, the contractor shall at its own expense satisfy and

discharge the same. Contractor expressly understands and agrees that any

performance bond or insurance protection required by this contract, or

otherwise provided by the contractor, shall in no way limit the

responsibility to indemnify, keep, and save harmless and defend the

Board of Education as herein provided.

XXI. Insurance

The contractor shall maintain Comprehensive Business Insurance for

protection from claims under the Workmen’s Compensation Act, claims

for damage because of bodily injury, death, or property damage to others,

including employees of the Board of Education; and claims for damages

arising out of the operation of motor vehicles, which may arise during the

performance of the contract whether caused by the contractor or by any

subcontractor or anyone directly or indirectly employed by either of them.

The contractor shall also maintain product liability insurance. The

aforementioned insurance shall cover the duration of the contract period,

including all periods of the time and all places where work is performed

under an expressed or implied warranty. The limits of such liability

insurance for each occurrence shall be equal to or greater than

$500,000 for Bodily Injury and $100,000 for Property Damage. The

certificate on the insurance, indicating coverage for the term of the

contract, shall be made in favor and provided to The Board of Education

prior to commencement of the contract. A company duly licensed by the

Maryland Insurance Commissioner and qualified to sell insurance in

Maryland shall issue all insurance policies.

XXII. Inspection Of Premises

Before submitting a bid for any construction or installation work in

any building or on the premises of the Board of Education, the

bidder should carefully examine the premises and upon submitting

its bid will be considered to have examined the premises, building,

or buildings where the work is to be done. For any work or

installation requiring the use of labor, the successful bidder before

starting work must provide sufficient evidence of insurance

showing that it is adequately covered for Workmen’s Compensation

and Public Liability insurance.

XXIII. Patents

The contractor shall hold and save the Board of

Education, its officers, agents, servants, and

employees harmless from liability of any nature or

kind, including costs and expenses for or on

account of any patented or unpatented inventions,

articles, process, or appliance manufactured or

used in performance of this contract including its

use by Montgomery County, unless otherwise

specifically stipulated in this contract.

XXIV. Samples And Catalog Cuts

A. Requirements and Delivery

Sample requirements and sample delivery stipulations

are indicated in the bid document. Further details

concerning samples may also be indicated in the

detailed specification portion of the invitation. Bidders

shall make all arrangements for delivery of samples to

location indicated.

B. Sample Identification All sample packages shall be

marked “Samples” and each sample shall bear the

name of the bidder, item number, and bid number and

shall be carefully tagged or marked in a substantial

manner. Failure of the bidder to clearly identify

samples as indicated may be considered sufficient

reason for rejection of its bid.

C. Testing or Comparing Samples

Samples are requested for the purpose of testing or

comparing with detailed specifications. Therefore,

The Board of Education reserves the right to retain or

destroy the articles or materials submitted as samples

for the purpose of testing. Accordingly, The Board of

Education shall be free from any change or claim on

the part of the bidder or contractor if any articles or

materials furnished as samples are lost or destroyed.

Materials such as food may be tested from the raw,

uncooked, baked, or canned sample being submitted

at the time of bid opening or subsequent to bid

opening. Food tests shall consider specification

factors such as contents, weight, size, taste, texture,

appearance, uniformity of color, and defects, if any.

D. Retention and Removal of Samples

The samples submitted by bidders on items on which

it have received an award will be retained by The

Board of Education until the delivery of contracted

items is completed and accepted. Bidders whose

samples are retained will be notified when its samples

may be removed. Samples on which bidders are

unsuccessful must be removed as soon as possible but

not more than 15 calendar days after notification that

the award has been made by The Board of Education.

The Board of Education will not be responsible for

such samples if not removed by the bidder within 15

calendar days after the notification of award has been

made.

E. Sample Quantities

Samples are required in the exact packaging and size as

stated in the item description unless otherwise indicated in

the bid document or it is determined that a smaller quantity

is sufficient for adequate testing.

F. Descriptive Literature

All bidders are required to furnish with the bid proposal a

brochure, properly bound and labeled, showing full

illustrations and specifications on each item offered, if

bidding other than specified; or if specifically requested.

These cuts and specifications are to be arranged and

labeled with the item number in the same sequence as the

items appear in the specifications and attached on separate

pages of a brochure. The cover of the brochure shall

contain:

1. Vendor’s name, address, and phone number

2. Bid number

XXV. Time of Completion

The Board of Education reserves the right to revise the starting and completion dates

for delivery and installation of equipment to new schools and additions as stated below

if the bid is wholly or in part for the furnishing of new schools and additions to existing

buildings. At least 60 days prior to the date scheduled for delivery and installation for

each project, the Board of Education will notify the contractor whether or not any

change will be required in the dates for the beginning and completion of delivery. The

right is reserved to specify beginning dates and completion dates two weeks earlier than

listed above or to postpone the beginning and completion dates for not more than 30

days later than the dates as listed. These changes in delivery dates, if any, for new

schools and additions to older buildings will be applicable to individual projects as

specified and not to all projects as a whole. The estimated dates on which deliveries

may be begun and which time deliveries and installations must be completed have been

estimated as carefully as possible; and if any change is required by circumstances

beyond the control of the Board of Education, the revised delivery dates as established

by the procedures outlined immediately above will become the definite schedule for

completion of the contract as if it had been set in the original schedule as outlined.

XXVI. Guarantee

The contractor shall unconditionally guarantee the materials and

workmanship on all equipment furnished by it for a period of one year from

date of acceptance of the items delivered and installed. If, within the

guarantee period, any defects or signs of deterioration are noted which in the

opinion of The Board of Education are due to faulty design and installation,

workmanship, or materials, upon ratification, the contractor, at its expense,

shall repair or adjust the equipment or parts to correct the condition: or it

shall replace the part or entire unit to the complete satisfaction of the Board

of Education. These repairs, replacements, or adjustments shall be made

only at such times as will be designated by the Board of Education as least

detrimental to the instructional programs.

XXVII. Signature To Bids

Each bid must show the full business address and telephone number of the

bidder and be signed by the person or persons legally authorized to sign

contracts. All correspondence concerning the bid and contract, including

Notice of Award, Copy of Contract, and Purchase Order, will be mailed or

delivered to the address shown on the bid in the absence of written

instructions from the bidder or contractor to the contrary. Bids by

partnerships must be signed with the partnership name by one of the

members of the partnership or by an authorized representative, followed by

the signature and designation of the person signing, who shall also state the

names of individuals composing the partnership. Bids by corporations must

be signed with the name of the corporation, followed by the signature and

designation of the officer having authority to sign. When required,

satisfactory evidence of authority of the officer signing in behalf of the

corporation shall be furnished. Anyone signing the bid as agent shall file

satisfactory evidence of its authority to do so.

XXVIII. Errors In Bids

Bidders, or its authorized representatives, are expected to fully inform

themselves as to the conditions, requirements, and specifications before

submitting bids; failure to do so will be at the bidder’s own risk and the

bidder cannot secure relief on the plea of error. Neither law nor

regulations make allowance for errors either of omission or commission

on the part of the bidders

XXIX. Resolution and Disputes

Bidders who have any concerns regarding the recommended

awards of this solicitation should promptly contact the buyer

in the Department of Procurement before the scheduled

Board action. Any concerns that cannot be resolved

informally with the buyer should be addressed to the senior

buyer of the Department of Procurement. The senior buyer

of the Department of Procurement shall attempt to resolve,

informally, all protests or complaints regarding bid award

recommendations. Any formal protest must be filed with the

senior buyer of the Department of Procurement within seven

(7) calendar days of the date of the pre-award notice

XXX. Inquiries

Should any bidder have any question as to the intent or

meaning of any part of this bid, it must contact the

undersigned to receive a written reply before submitting

its bid. Inquires must be submitted in writing no later

than four business days prior to bid opening date.

Angela McIntosh-Davis

Director, Department of Procurement

MONTGOMERY COUNTY PUBLIC SCHOOLS

DEPARTMENT OF PROCUREMENT

45 West Gude Drive, Suite 3100

Rockville, MD 20850-9999

SPECIAL INSTRUCTIONS TO VENDORS FOR MAILING BIDS

Bids must be delivered in sealed, opaque envelopes, and labeled clearly as follows:

SAMPLE BID RESPONSE ENVELOPE

(Return Address)

BID NO.

BID NAME

OPENING DATE

OPENING TIME

BID ENVELOPE

TO BE DELIVERED TO

Department of Procurement

MONTGOMERY COUNTY PUBLIC SCHOOLS

45 West Gude Drive, Suite 3100

Rockville, MD 20850-9999

Vendor name and address must appear on the upper left hand corner of the bid envelope. The

specific bid number, opening date, and time must appear in the lower left hand corner of the bid

envelope.

It is suggested that vendors utilize a tracking service to insure prompt delivery.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid/RFP Number: 4026.9
Solicitation Title	Paint and Paint Sundries
Due Date & Time	03/12/2026 02:00 PM
Contract Type	Bid
Buyer E-mail	Joey_Redman@mcpsmd.org
Description	The specifications contained herein are intended to cover the furnishing and delivery of Paint and Paint Sundries materials described herein. Deliveries are to be made to various Montgomery County Public Schools (MCPS) and/or offices in Montgomery County, Maryland. 4026.9 Gen Stip and Instr.pdf 02/27/2026 4026.9 Bid Cover.pdf 02/27/2026 4026.9 General Conditions.pdf 02/27/2026 4026.9 Item Spec 2.27.26.pdf 02/27/2026 02_General 7066.9 General Conditions 6-3-25lb.pdf 03_ItemSpec 7066.9ItemSpecifications6-4-25.pdf 02_General BID 7066.9 Bid Cover Gen Stip and Instr.pdf 02_General BID 7066.9 Bid Cover Generator Replacement two schools.pdf
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Paint and Paint Sundries

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