Page HS Media Center Flooring

REQUEST FOR QUOTATION - THIS IS NOT AN ORDER
REQUEST FOR QUOTATION
NUMBER DATE GUILFORD COUNTY SCHOOLS
Q#6819 3/23/26 PURCHASING DEPARTMENT
714 Green Valley Rd.
PURCHASING DEPARTMENT
GREENSBORO, NC 27408
TELEPHONE PURCHASING AGENT
PHONE: 336-370-3240
QUOTE NO LATER THAN
DATE 4/9/26 TIME 2:00 Req.
CONTRACTOR WHERE APPLICABLE, ALL PROPOSALS SHALL BE SUBJECT TO THE
FILL IN NAME & ADDRESS IN THIS SECTION ATTACHED FORM AS-53, INSTRUCTIONS TO BIDDERS.
Note: Prices and any other entry made hereon by the
bidder shall be considered firm and not subject to
change or withdrawal.
Bidder also certifies under penalty of perjury that this bid has not
been arrived at collusively and that he has not violated any
Federal or North Carolina antitrust laws.
TERMS
ITEM DESCRIPTION AMOUNT
Per below Specifications and Instructions to Bidders, vendors are to supply all labor and materials for the Page High
School Media Center Flooring Project AT 201 Alma Pinnix Dr., Greensboro, NC 27405.
Quotes shall be returned via email to ATTN: Velicia Moore at gaddyv@gcsnc.com by the date listed above.
Please see the attached scope of work.
A highly encouraged pre-bid meeting will be held at the site at 10:00 AM, April 2, 2026. Attendees should
meet at the main office. This meeting is for all potential bidders to examine the existing conditions and to
discuss particular details of the project.
Minority businesses are encouraged to submit proposals for this project. The Board of Education awards public
contracts without regard to race, religion, color, creed, national origin, sex, age or handicapped condition as
defined by North Carolina General Statutes, Section 168A-3.
The Guilford County BOE Reserves the right to reject any or all quotes presented and to waive any informalities
and irregularities. Guilford County Schools reserves the right to award this project in part or in whole, whichever is
deemed to be in the best interest of the district. Award is contingent upon availability of funds.
Material Cost:
Freight Charge:
Taxes:
Total:
WE QUOTE YOU AS ABOVE
___________________________________________
NAME OF COMPANY BY (SIGNATURE AND TITLE)
___________________________________________
FEDERAL/SOCIAL SECURITY I.D. NO. LICENSE #
PHONE: ( ) FAX: ( )_________________________________
Form
AS-52 (Rev. 10-94

GUILFORD COUNTY SCHOOLS
Installation of Custom Flooring at Media Center
at Page High School
February 25, 2026
Scope of Work:
It shall be the Contractor's responsibility to provide sufficient personnel, equipment,
permits, supervision, materials, etc., for the installation of custom flooring to the Media
Center of Page High School.
The Contractor shall make every reasonable effort to work with Guilford County
Schools (GCS) Project Manager (PM) Jeremiah Creed (336-894-3179) who will schedule
the work of all Contractors.
Start/Completion dates:
The Contractor shall start with in 5 days after notification by the GCS PM that a purchase
order has been issued by GCS Purchasing Department.
The Contractor shall be completed by TBD
Material and Labor:
The Contractor shall furnish all necessary personnel, materials, labor, permits and
equipment, etc. necessary for the installation of custom flooring to the Page High School
Media Center.
Special Requirements:
Special Bidding Instructions:
1. The Flooring Contractor shall quote to the Specifications Drawings provided in this
document.
2. The Flooring Contractor shall use 4" rubber wall base in their quote.
3. The Flooring Contractor shall include all Labor, Materials, and Tax in their quote.

4. The approximate measurements and dimensions are in the provided specifications
drawings, but it shall be the responsibility of the Flooring Contractor to verify the
measurement.
Special Installation Contractor Instructions:
1. All work is to be done to these specifications.
2. The contractor will protect all existing buildings and utilities. The contractor shall
have all underground utilities located prior to digging.
3. All required permits and inspections are the Flooring Contractor's responsibility.
Notify the GCS PM of any inspection dates and times.
4. The Flooring Contractor shall maintain a safe working area. Any caution barricades
or fences shall be the responsibility of the Flooring Contractor to ensure the safety
of the children and staff.
5. The Flooring Contractor shall check into the main office upon arrival each day and
their staff must wear some kind of identification such as shirts, hats or badges
identifying their company.
6. The Flooring Contractor shall cleanup/secure the site daily and haul off their trash
and debris daily. If the Flooring Contractor needs to bring a dumpster on site, the
location must be approved by the GCS PM and Principal. Minimum distance from
the building shall be thirty (30) feet. No egresses or fire hydrants cannot be blocked.
7. The Flooring Contractor's workers, while on site, shall wear necessary Personal
Protective Equipment (PPE). Included but not limited to hard hats, steel toed shoes,
high visibility vests, gloves, eye protection and other PPE as required by the task
performed.
8. It will be the Flooring Contractor's responsibility to provide adequate bathroom
facilities for the workers. Workers may not use GCS bathrooms.
9. All aspects of the work shall be conducted in full compliance with the applicable
industry standards including the most current OSHA standards.
10. The Flooring Contractor shall keep traffic access open during the morning opening
and the afternoon dismissal, along with after hours.
11. The Flooring Contractor cannot use any loud radios while school is in session. If
music is being played while students are not there, no music with profanity, sexual
content, etc.
12. PER GUILFORD COUNTY SCHOOL BOARD OF EDUCATION, THERE IS NO TOBACCO
PRODUCTS, ALCOHOLIC BEVERAGES, OR WEAPONS ON GUILFORD COUNTY
SCHOOLS PROPERTY.

13. The Flooring Contractor can work Monday through Friday, between the hours of 8am
to 5pm. If additional hours or day are needed, it must be approved by the GCS PM
and Principal.
14. The Flooring contractor must provide a schedule of work broken down into its
components upon winning the contract.
General Requirements:
See attached for general requirements for additional information.

26/45LL 26/45LL 26/45LL 26/45LL 26/45LL
CL. study nooks
CL. CL.
teacher work area
26/45LL 26/45LL 26/45LL 26/45LL 26/45LL
10'-6"
LLEE1---EL---1ENiNnNnNgwwRRo11uooAArrr22ikk 44T11o00u88chdown Base, 29"H, for 24"D x 108"W Rect. Top
LLEE1---EL---1ENiNnNnNgwwRRo11uooAArrr22ikk 44T11o00u88chdown Base, 29"H, for 24"D x 108"W Rect. Top
"4/3-68 carpet tile carpet tile
herringbone lvt
medley maple
carpet tile
carpet tile
mixed lvt
plank, triangle, hexagon
plank LVT
carpet tile REMOVE FROM
SCOPE

CL.
CL. CL.
study nooks
teacher work area
10'-6"
LNRA24108 Ligouri Touchdown Base, 29"H, for 24"D x 108"W Rect. Top
LNRA24108
EE1---EL---1ENnNnNwwR11ooArr2kk4108
Ligouri Touchdown Base, 29"H, for 24"D x 108"W Rect. Top
maelstrom 24x24 vertical ashlar
office office
maelstrom 24x24 vertical ashlar maelstrom 24x24 vertical ashlar maelstrom 24x24 vertical ashlar
herringbone lvt
medley maple
herringbone lvt
8x8 squares of 18x18 tiles checkerboard pattern
medley maple
soapstone stormy slate & glacial glow
crescendo
border in medley maple crescendo plank
EE1---EL---1ENnNnNwwR11ooArr2kk4108
LIBRARY
mixed lvt
STUDENT UNION
maelstrom 18x36 herringbone 80%
10% each Metri II quartzite and true red random placement
center section
office
mixed lvt like photo
triangles in medley maple crescendo
maelstrom 24x24 vertical ashlar triangles color play poppy
triangles soap stone stormy slate
hexagons in soapstone glacial glowy slate
hexagons in Palladian terrace
herringbone lvt herringbone lvt
medley maple medley maple
plank LVT
crescendo crescendo
computer lab
REMOVE FROM
maelstrom 24x24 vertical ashlar
SCOPE

INSTRUCTIONS TO BIDDERS
1. READ, REVIEW AND COMPLY: It shall be the bidder's responsibility to read this entire document, review all
enclosures and attachments, and comply with all requirements specified herein.
2. NOTICE TO BIDDERS: All bids are subject to the provisions of the Instructions to Bidders, special terms and
conditions specific to this Invitation for Bids, the specifications, and the North Carolina General Contract Terms
and Conditions.
The Guilford County Schools (GCS) objects to and will not evaluate or consider any additional terms and
conditions submitted with a bidder response. This applies to any language appearing in or attached to the
document as part of the bidder's response. DO NOT ATTACH ANY ADDITIONAL TERMS AND CONDITIONS.
By execution and delivery of this document, the bidder agrees that any additional terms and conditions, whether
submitted purposely or inadvertently, shall have no force or effect.
3. DEFINITIONS:
* BIDDER: Company, firm, corporation, partnership, individual, etc., submitting a response to an Invitation for
Bids.
* TERM CONTRACT: A contract generally intended to cover all normal requirements for a commodity for a
specified period of time based on estimated quantities only.
* STATEWIDE TERM CONTRACT: A term Contract for all agencies, unless exempted by statute, rule, or
special term and condition specific to this bid.
* AGENCY SPECIFIC TERM CONTRACT: A Term Contract for a specific agency.
* OPEN MARKET CONTRACT: A contract for the purchase of a commodity not covered by a term contract.
4. EXECUTION: Failure to sign under EXECUTION section will render bid invalid.
5. ORDER OF PRECEDENCE: In cases of conflict between specific provisions in this bid, the order of precedence
shall be (1) special terms and conditions specific to this bid, (2) specifications, (3) North Carolina General
Contract Terms and Conditions, and (4) Instructions to Bidders.
6. TIME FOR CONSIDERATION: Unless otherwise indicated on the first page of this document, bidder's offer shall
be valid for 45 days from the date of bid opening. Preference may be given to bids allowing not less than 45
days for consideration and acceptance.
7. PROMPT PAYMENT DISCOUNTS: Bidders are urged to compute all discounts into the price offered. If a
prompt payment discount is offered, it will not be considered in the award of the contract except as a factor to aid
in resolving cases of identical prices.
8. SPECIFICATIONS: Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it
will be considered that items offered are in strict compliance with these specifications, and bidder will be held
responsible therefore. Deviations shall be explained in detail. The bidder shall not construe this paragraph
as inviting deviation or implying that any deviation will be acceptable.
9. INFORMATION AND DESCRIPTIVE LITERATURE: Bidder is to furnish all information requested and in the
spaces provided in this document. Further, if required elsewhere in this bid, each bidder must submit with their
bid sketches, descriptive literature and/or complete specifications covering the products offered. Reference to
literature submitted with a previous bid will not satisfy this provision. Bids which do not comply with these
requirements will be subject to rejection.
10. RECYCLING AND SOURCE REDUCTION: It is the policy of this State to encourage and promote the purchase
of products with recycled content to the extent economically practicable, and to purchase items which are
reusable, refillable, repairable, more durable, and less toxic to the extent that the purchase or use is practicable
and cost-effective.
We also encourage and promote using minimal packaging and the use of recycled/recyclable products in the
packaging of commodities purchased. However, no sacrifice in quality of packaging will be acceptable. The
company remains responsible for providing packaging that will protect the commodity and contain it for its
intended use.
Companies are strongly urged to bring to the attention of the purchasers in the Division of Purchase and
Contract those products or packaging they offer which have recycled content and that are recyclable.
11. CLARIFICATIONS/INTERPRETATIONS: Any and all questions regarding this document must be addressed to
the purchaser named on the cover sheet of this document. Do not contact the user directly. Any and all
revisions to this document shall be made only by written addendum from the Division of Purchase and Contract.
The bidder is cautioned that the requirements of this bid can be altered only by written addendum and that verbal
communications from whatever source are of no effect.
GCS.1.03.21

12. ACCEPTANCE AND REJECTION: GCS reserves the right to reject any and all bids, to waive any informality in
bids and, unless otherwise specified by the bidder, to accept any item in the bid. If either a unit price or extended
price is obviously in error and the other is obviously correct, the incorrect price will be disregarded.
13. REFERENCES: GCS reserves the right to require a list of users of the exact item offered. GCS may contact
these users to determine acceptability of the bid. Such information may be considered in the evaluation of the
bid.
14. TAXES:
* FEDERAL: All agencies participating in this contract are exempt from Federal Taxes, such as excise and
transportation. Exemption forms submitted by the contractor will be executed and returned by the using agency.
* OTHER: Prices offered are not to include any personal property taxes, nor any sales or use tax (or fees)
unless required by the North Carolina Department of Revenue.
* Any applicable taxes shall be invoiced as a separate item.
15. AWARD OF CONTRACT: As directed by statute, qualified bids will be evaluated and acceptance may be made
of the lowest and best bid most advantageous to GCS as determined upon consideration of such factors as:
prices offered; the quality of the articles offered; the general reputation and performance capabilities of the
bidders; the substantial conformity with the specifications and other conditions set forth in the bid; the suitability
of the articles for the intended use; the related services needed; the date or dates of delivery and performance;
and such other factors deemed by GCS to be pertinent or peculiar to the purchase in question. Unless otherwise
specified by GCS or the bidder, GCS reserves the right to accept any item or group of items on a multi-item bid.
In addition, on TERM CONTRACTS, GCS reserves the right to make partial, progressive or multiple awards:
where it is advantageous to award separately by items; or where more than one supplier is needed to provide the
contemplated requirements as to quantity, quality, delivery, service, geographical areas; other factors deemed by
GCS to be pertinent or peculiar to the purchase in question.
All contracts are awarded contingent upon the availability of funds.
16. HISTORICALLY UNDERUTILIZED BUSINESSES: Pursuant to General Statute 143-48 and Executive Order
#150, GCS invites and encourages participation in this procurement process by businesses owned by minorities,
women, disabled, disabled business enterprises and non-profit work centers for the blind and severely disabled.
17. CONFIDENTIAL INFORMATION: As provided by statute and rule, the GCS will consider keeping trade secrets
which the bidder does not wish disclosed confidential. Each page shall be identified in boldface at the top and
bottom as "CONFIDENTIAL" by the bidder. Cost information shall not be deemed confidential. In spite of what
is labeled as a trade secret, the determination whether it is or not will be determined by North Carolina law.
18. SAMPLES: Sample of items, when required, must be furnished as stipulated herein, free of expense, and if not
destroyed will, upon request be returned at the bidder's expense. Request for the return of samples must be
made within 10 days following date of bid opening. Otherwise the samples will become GCS property. Each
individual sample must be labeled with the bidder's name, bid number, and item number. A sample on which an
award is made, will be retained until the contract is completed, and then returned, if requested, as specified
above.
19. PROTEST PROCEDURES: When an offeror wants to protest a contract awarded pursuant to this solicitation,
that is over $10,000, they must submit a written request to the GCS Purchasing Officer at the address given in
the solicitation document entitled "Mailing Instructions". This request must be received in the Purchasing
Department within (5) consecutive business days of the e-mail notification to the offeror of GCS' intent to
maintain the original award. The offeror must submit a written protest letter to the GCS Purchasing Officer. This
letter must contain specific reasons and any supporting documentation for the protest.
20. MISCELLANEOUS: Masculine pronouns shall be read to include feminine pronouns, and the singular of any
word or phrase shall be read to include the plural and vice versa.
21. DEFAULT AND PERFORMANCE BOND: In case of default by the contractor, Guilford County Schools (GCS)
may procure the articles or services from other sources and hold the contractor responsible for any excess cost
occasioned thereby. GCS reserves the right to require performance bond or other acceptable alternative
guarantees from successful bidder without expense to GCS.
22. SPECIAL REQUIREMENTS REGARDING CRIMINAL BACKGROUND
A. Criminal Background Investigations of individuals working on school property (sites occupied with students
and sites not occupied with students).
GCS.1.03.21

B. At a minimum, the contractor shall obtain a complete North Carolina statewide criminal background
investigation for all employees and subcontractors who will work on this project, covering a period for the
last seven (7) years. If the contractor or subcontractor is from out of state, the criminal background
investigation shall be broadened to include their home state, as well as the state of North Carolina as
outlined above. The company providing such information must be recognized by local law enforcement
agency as qualified to do so. All costs associated with these criminal background checks is the
responsibility of the contractor.
Each prime contractor will be responsible for all their employees and all of their subcontractors working
under them.
On sites that are occupied with students and staff, a daily sign-in sheet will be presented by each prime
contractor to the principal and SRO - Student Resource Officer by 9:00 a.m. each morning. If there is no
SRO - provide to the Principal. This list will contain the name of each person on site and the company
they work for.
C. Any individual with the following criminal convictions or pending charges will NOT be permitted on any
school project or property.
1. Child Molestation or Abuse or indecent liberties with a child;
2. Rape;
3. Any Sexually Oriented Crime;
4. Drugs: Felony use, possession or distribution;
5. Murder, manslaughter or other death related charge; or
6. Assault with a deadly weapon or assault with intent to kill.
D. Any individual with a prior conviction or pending charges contained in the aforementioned list, shall be
banned (not allowed) from any school project or property.
E. Each person on site must wear a plastic laminated identification badge that identifies the name of the
company and the person's name. These badges are to be computer produced at a font large enough to
be clearly visible. All costs associated with these criminal background checks is the responsibility of the
contractor. The ID badge template will be made available to the successful prime contractors at the Pre-
Construction Meeting.
F. Guilford County Schools, may, at any time, request verification of criminal background investigation for any
employee or subcontractor on school property.
GCS.1.03.21

GENERAL CONTRACT TERMS AND CONDITIONS
1. DEFAULT AND PERFORMANCE BOND: In case of default by the contractor, Guilford County Schools (GCS)
may procure the articles or services from other sources and hold the contractor responsible for any excess cost
occasioned thereby. GCS reserves the right to require performance bond or other acceptable alternative
guarantees from successful bidder without expense to GCS.
2. GOVERNMENTAL RESTRICTIONS: In the event any Governmental restrictions are imposed which necessitate
alteration of the material, quality, workmanship or performance of the items offered prior to their delivery, it shall
be the responsibility of the contractor to notify, in writing, the issuing purchasing office at once, indicating the
specific regulation which required such alterations. GCS reserves the right to accept any such alterations,
including any price adjustments occasioned thereby, or to cancel the contract.
3. AVAILABILITY OF FUNDS: Any and all payments to the contractor are dependent upon and subject to the
availability of funds to the agency for the purpose set forth in this agreement. No goods or services should be
shipped or provided prior to issuance of a Purchase Order to the vendor/contractor by Guilford County Schools.
4. TAXES: Any applicable taxes shall be invoiced as a separate item.
G.S. 143-59.1 bars the Secretary of Administration from entering into contracts with vendors if the vendor or its
affiliates meet one of the conditions of G. S. 105-164.8(b) and refuse to collect use tax on sales of tangible
personal property to purchasers in North Carolina. Conditions under G. S. 105-164.8(b) include: (1)
Maintenance of a retail establishment or office, (2) Presence of representatives in the State that solicit sales or
transact business on behalf of the vendor and (3) Systematic exploitation of the market by media-assisted,
media-facilitated, or media-solicited means. By execution of the bid document the vendor certifies that it and all
of its affiliates, (if it has affiliates), collect(s) the appropriate taxes.
5. SITUS: The place of this contract, its situs and forum, shall be North Carolina, where all matters, whether
sounding in contract or tort, relating to its validity, construction, interpretation and enforcement shall be
determined.
6. GOVERNING LAWS: This contract is made under and shall be governed and construed in accordance with the
laws of the State of North Carolina.
7. INSPECTION AT CONTRACTOR'S SITE: GCS reserves the right to inspect, at a reasonable time, the
equipment/item, plant or other facilities of a prospective contractor prior to contract award, and during the
contract term as necessary for GCS determination that such equipment/item, plant or other facilities conform with
the specifications/requirements and are adequate and suitable for the proper and effective performance of the
contract.
8. PAYMENT TERMS: Payment terms are Net 30 days after receipt of correct invoice or acceptance of goods. The
using agency is responsible for all payments to the contractor under the contract. Payment by some agencies
may be made by procurement card and it shall be accepted by the contractor for payment if the contractor
accepts that card (Visa, Mastercard, etc.) from other customers. If payment is made by procurement card, then
payment may be processed immediately by the contractor.
9. AFFIRMATIVE ACTION: The contractor will take affirmative action in complying with all Federal and State
requirements concerning fair employment and employment of people with disabilities and concerning the
treatment of all employees without regard to discrimination by reason of race, color, religion, sex, national origin
or disability.
10. CONDITION AND PACKAGING: Unless otherwise provided by special terms and conditions or specifications, it
is understood and agreed that any item offered or shipped has not been sold or used for any purpose and shall
be in first class condition. All containers/packaging shall be suitable for handling, storage or shipment.
11. STANDARDS: All manufactured items and/or fabricated assemblies subject to operation under pressure,
operation by connection to an electric source, or operation involving a connection to a manufactured, natural, or
LP gas source shall be constructed and approved in a manner acceptable to the appropriate state inspector
which customarily requires the label or re-examination listing or identification marking of the appropriate safety
standard organization; such as the American Society of Mechanical Engineers for pressure vessels; the
Underwriters Laboratories and /or National Electrical Manufacturers' Association for electrically operated
assemblies; or the American Gas Association for gas operated assemblies, where such approvals of listings
have been established for the type of device offered and furnished. Further, all items furnished shall meet all
requirements of the Occupational Safety and Health Act (OSHA), and state and federal requirements relating to
clean air and water pollution.
GCS.1.03.21