Packaging Supplies

KENOSHA UNIFIED SCHOOL DISTRICT
REQUEST FOR PROPOSAL
(THIS IS NOT AN ORDER)
Date: 03/25/2026
RFP Number: #5393 - PACKAGING SUPPLIES
Date Due: Friday, April 24, 2026 at 10:00AM
VENDOR SIGN AND RETURN ONE ORIGINAL, ONE PAPER COPY AND ONE ELECTRONIC COPY
INDIVIDUAL SIGNING THIS SECTION ACKNOWLEDGES THAT THEY HAVE READ THE KENOSHA UNIFIED SCHOOL DISTRICT
REQUEST FOR PROPOSAL #5393 - PACKAGING SUPPLIES AND CERTIFIES THAT THE NAMED ORGANIZATION AGREES TO
AND IS ABLE TO MEET THE REQUIREMENTS AS LISTED IN THIS RFP. INDIVIDUAL SIGNING THIS RFP ALSO CERTIFIES THAT
INFORMATION CONTAINED HEREIN IS TRUE AND CORRECT TO THE BEST OF THEIR KNOWLEDGE.
COMPANY NAME: _________________________________
ADDRESS: _________________________________
_________________________________
PHONE NUMBER: _________________________________
EMAIL ADDRESS: _________________________________
THE UNDERSIGNED AGREES TO FURNISH THE SERVICES DESCRIBED AT THE NET PRICE QUOTED SUBJECT TO THE STATED CONDITIONS
GENERAL CONDITIONS
1. Quote all prices less any applicable Federal Excise or State Sales PRINT NAME: _________________________________
Taxes.
2. Quote all prices F.O.B. destination in Kenosha TITLE: _________________________________
3. Unit prices will govern if price extensions are in error.
4. KUSD reserves the right to select the unit considered most suitable for SIGNATURE: _________________________________
its use and to award items individually, in combination, or not at all.
5. Quoted prices to remain firm for 60 days. EMAIL ADDRESS: _________________________________
DATE: _________________________________
262-359-6300 www.kusd.edu 3600 52nd St., Kenosha, WI 53144

RFP #5393 - PACKAGING SUPPLIES
"NO-BID" Response Form
This form is designed to assist the bidder in providing information necessary to confirm a "No-Bid" response. To remain
potentially involved in future opportunities, the bidder should state the reasons for declining such an invitation. Please submit
to the KUSD Purchasing Department after completion and required signature.
RFP Number: #5393 -PACKAGING SUPPLIES
Company Name:
Contact Person:
Telephone Number:
Fax Number:
E-Mail:
Please Note:
A no-bid response is a critical factor in remaining on the bidders list, and thus ensures future business opportunities. In
addition, a no-bid response demonstrates that, while you are not submitting a bid or you are not interested in bidding for a
particular project, you are still interested in competing for future opportunities and want to stay on the prospective bidders
list. We, the undersigned have declined to submit a bid for the following reason(s):
____ Specifications are too rigid (explain below.)
____ Unable to meet deadline for responding to above RFP number
____ We do not offer this product or service or are unable to meet specifications (explain below.)
____ Our schedule would not permit us to perform
____ Unable to meet Bond and/or Insurance requirement(s).
____ Specifications unclear (explain below.)
____ Please remove us from your "Bidders List".
____ Other (explain below.)
COMMENTS:
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
I certify that the above information is true and correct, and that no other data, fact or consideration offered or given has
influenced this response.
Submitted By: ______________________________________ _______________________________
Name (Printed) Title/Department
___________________________________ _______________________________
Signature Date
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RFP #5393 - PACKAGING SUPPLIES
TABLE OF CONTENTS
Purpose ......................................................................................................................................................... 4
Scope of Work ............................................................................................................................................... 4
Background ................................................................................................................................................... 4
General Terms and Conditions ...................................................................................................................... 4
I. Contract Agreement ................................................................................................................... 6
Indemnification ....................................................................................................... 6
Employees and Subcontractors.............................................................................. 7
Buy American ......................................................................................................... 7
Termination or cancellation..................................................................................... 8
Disclosure of Information ........................................................................................ 8
Examination and Disposition of Information............................................................ 8
II. Conflicts of Interest .................................................................................................................... 9
III. Economic Adjustments............................................................................................................... 9
IV. Incurring Costs ........................................................................................................................... 9
V. Method of Bid ............................................................................................................................. 9
VI. References................................................................................................................................. 9
VII. Number of Bids Required......................................................................................................... 10
VIII. Addressing of Bids ................................................................................................................... 10
IX. Calendar of Events................................................................................................................... 10
X. Addenda................................................................................................................................... 10
XI. Withdrawal of Bids ................................................................................................................... 11
XII. Amendments of Bids ................................................................................................................ 11
XIII. Questions................................................................................................................................. 11
Bidder Qualifications.................................................................................................................................... 12
Reference Data Sheet ................................................................................................................................. 14
Exceptions ................................................................................................................................................... 15
Specifications .............................................................................................................................................. 16
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RFP #5393 - PACKAGING SUPPLIES
PURPOSE
The purpose of this Request for Proposal (RFP) issued by the Kenosha Unified School District (the District), is to
acquire proposals from qualified Vendors for the purchase of PACKAGING SUPPLIES delivered to one
location: Educational Support Center, 3600 52nd Street, Kenosha, WI in quantities as required for KUSD for the
entire school year of July 1, 2026 through June 30, 2027 (starting date subject to change).
Unless your product is currently being used by the district, you must supply samples (quantity of 25 each or
greater) of everything you are bidding on by, April 24, 2026 at 10:00AM. Please deliver to the ESC Building to the
following:
Attn: Emily Riedler/Food Services
Kenosha Unified School District
3600 52nd Street
Kenosha, WI 53144-2697
The District will negotiate and administer the contract or agreement on behalf of all schools and departments of
KUSD and will make any payments due under such an agreement or contract.
The requirements, provisions, and terms and conditions included in the RFP document will apply to any contract
or agreement awarded as a result of this RFP and is the terms and conditions upon which the District will base
negotiations. The Request for Proposal does not guarantee a purchase will be made.
SCOPE OF WORK
Please see page 16 of this RFS for specifications, ALL TRAYS MUST BE FLAT FLANGE, FULLY
SEALABLE AND FULLY DENESTABLE. All trays - items #1-6 will be for specified quantity only.
BACKGROUND
The Kenosha Unified School District is the third largest school district in the state, employing over 4,000
individuals and educating approximately 19,000 students. It is located in Kenosha County, Wisconsin and serves
the City of Kenosha, Village of Pleasant Prairie, and the Town and Village of Somers. The District contains 32
schools including 17 elementary schools, 4 middle schools, 3 high schools, and 8 charter/choice/specialty
schools.
GENERAL TERMS AND CONDITIONS
1. General conditions printed on prior page(s) will apply.
2. The Kenosha Unified School District (KUSD) reserves the right to accept or reject any or all bids/proposals, to
waive any informality or technicality in any bid/proposal submitted, and to accept any part of a bid/proposal
deemed to be in the best interest of KUSD. KUSD reserves the right to negotiate with any company after the bid
opening has occurred. The Request for Proposal does not guarantee a purchase will be made.
3. Service start date will be at the request of KUSD.
4. Written responses must be submitted in a sealed envelope marked "RFP #5393 - PACKAGING SUPPLIES."
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RFP #5393 - PACKAGING SUPPLIES
They are to be returned to Kenosha Unified School District, 3600-52nd Street, Kenosha, Wisconsin 53144,
Purchasing Department, no later than Friday, April 24, 2026 at 10:00AM. Please include the entire bid package
as your response, including the signed cover sheet and your companies W9, with an authorized signature.
Responses received without the signature of a bidder's authorized agent on the cover sheet will be considered a
non-responsive offer and will not be considered. Send one original, one copy, and one electronic copy (USB
flash drive) of your RFP response in the sealed envelope. It is the responsibility of the bidder to ensure that
proposals arrive to the specified location by the deadline for proposal submission. Late proposals may be
accepted if it can be ascertained beyond a reasonable doubt that the circumstances, which caused the proposal
to be late, were beyond the bidder's control and that the proposal was submitted without prior knowledge of the
contents of competing proposals. The acceptance of late proposals will be at the discretionary authority of the
Purchasing Agent.
5. Bidders shall make all investigations necessary to thoroughly inform themselves regarding the delivery of
services as required by the solicitation. No plea of ignorance by the bidder of conditions that exist or that may
hereafter exist as a result of failure to fulfill the requirements of the contract documents will be accepted as the
basis for varying from the requirements of the District or the compensation to the bidder.
6. The opening will take place at the Educational Support Center. 3600 - 52nd St, Kenosha, in Room 180 on
Friday, April 24, 2026 at 10:00AM where they will then be publicly opened. Bidders, or their authorized agents,
are invited to be present for the opening; however, no decisions or evaluation will take place - only an
acknowledgement of qualifying receipt. If you would like attend the opening, please notify Corki Roth at (262)
359-6338 or croth@kusd.edu.
7. All proposals must be signed to be valid.
8. All proposals must include your companies W9, with an authorized signature.
9. Verbal commitments will NOT be honored.
10. Facsimile or email proposal responses will NOT be accepted.
11. State the terms and conditions of services being quoted. Indicate limitations and liabilities associated with the
services and time frame for completion.
12. Bidders must make best efforts to ensure their product/services will not have a negative impact on the
environment. Additionally, the awardee of this Request for Proposal will in part be selected based on the bidders'
ability to meet all Federal and State environmental standards.
13. No item may be canceled, no price changed, once the proposal is received in our office. Orders resulting from
this proposal will be considered binding.
14. Awarded vendors will be contacted by letter and will receive a subsequent purchase order.
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RFP #5393 - PACKAGING SUPPLIES
15. The quantity of materials on the actual purchase order may vary (quantity could be greater than or less than
quantity listed on the attached spreadsheet) depending on the District's estimated student enrollment.
16. Invoicing must be done through the United States Postal Service or emailed to acctspay@kusd.edu.
17. Unless otherwise noted, the District is exempt from all and shall not pay or reimburse the successful bidder with
respect to any local, state and federal taxes.
I. Contract Agreement
a. The District may elect to award more than one contract or select multiple vendors as a result of this RFP
process.
b. Acceptance of a proposal is predicated on the total dollar amount to complete the project and the
District's ability to secure adequate funding. In the event adequate funding is not available the District will
not award a contract.
c. The General Terms and Conditions, the bidder's Proposal, written letters, addenda and the Purchase
Order are collectively an integral part of the contract between the District and the successful bidder.
d. Vendor will be given the option to renew for one additional year pending revision of prices and satisfactory
service to Kenosha Unified School District.
e. Indemnification
The successful bidder(s) shall assume the entire responsibility and liability to indemnify the Kenosha
Unified School District, its elected and appointed officials, employees, volunteers and others working on
behalf of the District. To the fullest extent permitted by law, the successful bidder agrees to defend, pay
on behalf of, indemnify, and hold harmless the District against any and all claims, demands, suits,
damages or losses, together with any and all outlay and expense connected therewith, including but not
limited to attorneys' fees and court costs, that may be asserted or claimed against, recovered from or
suffered by the District by reason of any injury or loss, including, but not limited to, personal injury,
including bodily injury or death, property damage, including loss of use thereof, and economic damages
arising out of or in any way connected or associated with any work and/or activities performed by the
successful bidder pursuant to the provisions of this Agreement. The successful bidder obligation to
indemnify the District contained in this Agreement is not limited by the amount or type of damages,
compensation or benefits payable under any workers' compensation acts, disability benefit acts, or other
employee benefit acts.
The District shall not be liable or in any way responsible for any injury, damage, liability, claim, loss or
expense incurred by the successful bidder, its officers, employees, subcontractors, and others affiliated
with the successful bidder, arising out of or in any way connected or associated with any work and/or
activities performed by the bidder pursuant to the provisions of this Agreement, except for and only to the
extent caused by the negligence of the District. The successful bidder expressly assumes full
responsibility for any and all damages to the District property arising out of or in any way connected or
associated with any work and/or activities performed by the successful bidder pursuant to the provisions
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RFP #5393 - PACKAGING SUPPLIES
of this proposal including, but not limited to, the activities of the bidder, its officers, employees,
subcontractors, and others affiliated with the bidder.
The successful bidder shall ensure that its activities on the District premises will be performed and
supervised by adequately trained and qualified personnel and the bidder will observe, and cause its
officers, employees, subcontractors and others affiliated with the bidder to observe all applicable safety
rules.
f. Employees and Sub-contractors
i. The bidder shall not assign, transfer, convey, sublet or otherwise dispose of this
contract/agreement, including any or all of its right, title or interest therein, or its power to execute
such contract/agreement to any person, company or corporation without prior written consent of
the District.
ii. All employees of the bidder shall be considered to be, at all times, employees of the bidder under
its sole direction and not an employee or agent of the District. Where required, employees shall
be licensed and accredited. The District may require the successful bidder to remove an
employee it deems careless, incompetent, insubordinate or otherwise objectionable and whose
continued employment on District property is not in the best interest of the District. In accordance
with the District's policy regarding the use of tobacco and alcohol products and/or illegal drugs,
no employee of the successful bidder shall be permitted to use these substances when
performing work on District property.
iii. The successful bidder(s) shall certify that all employees employed in support of this
contract/agreement who have direct contact with students, which is defined to mean being in the
presence of students during regular school hours or during school-sponsored activities, have not
been convicted of a felony, any offense involving the sexual molestation, physical or sexual
abuse of a child, or a crime of moral turpitude.
iv. The names of all subcontractors known, or contemplated, shall be listed. The District reserves
the right to approve all subcontracts.
g. Buy American
Schools participating in the federal school meal programs are required to purchase domestic
commodities and products for school meals to the maximum extent practicable. Domestic
commodity or product means an agricultural commodity produced in the U.S. and a food product
processed in the U.S. substantially (at least 51 percent) using agricultural commodities which are
produced in the U.S. (7CFR210.21(d), 220.16(d)). Selected Contractor shall notify SFA in
advance of delivery of any product not compliant with this requirement. Product(s) delivered to
the SFA which are not compliant with this requirement will be returned and invoice(s) for those
items will not be paid.
Not Debarred, Suspended, Proposed for Debarment, Declared Ineligible, or Voluntary Excluded. If
the negotiated contract exceeds $25,000, Distributor certifies that neither the company nor any of its
principals has been debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded by any federal department or agency.
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RFP #5393 - PACKAGING SUPPLIES
h. Termination or Cancellation
i. In order to protect the vested interests of the District, and to ensure the efficient utilization of
funds, the successful bidder shall comply with all contractual obligations contained in the General
Terms and Conditions, Special Conditions and the Scope of Services. With respect to these
obligations, the District will report any non-compliance issues to the successful bidder for
corrective action. Continues non-compliance by the successful bidder shall be the District's
justification for placing the bidder's contract/agreement on probation status or termination.
ii. In the event that the successful bidder defaults on its contract/agreement or the
contract/agreement is terminated for cause due to performance, the District reserves the right to
re-procure the products or services from the next choice bidder or from other sources during the
remaining term of the terminated/defaulted contract/agreement.
iii. In the case of termination, costs shall be prorated to the date of termination and the parties shall
execute a settlement agreement to specify the terms. Failure to agree in a settlement may be
subject to arbitration
iv. With the mutual agreement of both the contractor and the District, upon receipt and acceptance
of not less than thirty days written notice, the contract/agreement may be terminated on an
agreed date before the end of the contract without penalties to either party.
v. Either party may terminate the contract/agreement because of the failure of the other party to
carry out the provisions of the contract/agreement. In such case, the party terminating the
contract shall give thirty days' notice of conditions endangering performance and if after notice
the offending party fails to remedy the violation of the terms to the satisfaction of the other party,
the contract/agreement may be terminated.
vi. In the event of the filling of a Petition in Bankruptcy by or against the successful bidder, the
District shall have the right to terminate the contract/agreement by providing 15 days' notice of its
intentions to terminate.
vii. If funds anticipated for these products or services do not become available for any reason, the
District shall have the right to terminate the contract/agreement without penalty by giving not less
than 20 days written notice documenting the lack of funding.
i. Disclosure of Information:
The laws of Wisconsin dictate that at the conclusion of the selection process the contents of the
information packages be placed in the public domain and be open for inspection by interested parties.
The District will treat all information submitted by a bidder as public information. Bidders are advised that
the District does not wish to receive confidential or proprietary information and bidders are not to supply
such information except when it is absolutely necessary. Pricing information cannot be considered
confidential information. Finally, identification of the entire Bid as confidential will be deemed non-
responsive and disqualify the bidder's proposal.
j. Examination and disposition of information
Bidder agrees that any authorized auditor, the Office of Auditor of the State and where federal funds are
involved, the Comptroller of the United States or a representative of the United States Government, shall
have access to and a right to examine, audit, excerpt, and transcribe any directly pertinent books,
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RFP #5393 - PACKAGING SUPPLIES
documents, papers, and records of the bidder relating to the orders, invoices, or payment of this
contract/agreement.
All Bids become the property of the District and will not be returned to the bidder at the conclusion of the
selection process; the contents of all Bids will be in the public domain and be open to inspection by
interested parties
II. Conflicts of Interest
a. It shall be understood and agreed that submitted bid proposals are offered independently of any other
proposals
b. Wisconsin Statue 19.59 prohibits a person serving in a public capacity from obtaining anything of value that
could reasonably be expected to influence the person's vote, official actions of judgment, or could reasonably
be considered as a reward for any official action of inaction on the part of the individual.
III. Economic Adjustments
Pricing shall be firm for the life of the contract or agreement. There is no limitation on the amount of price
decreases that may be made under this clause.
IV. Incurring Costs
Kenosha Unified School District is not liable for any costs incurred in replying to this RFP.
V. Method of Bid
Bids written in pencil will be rejected. Erasures or corrections of mistakes on Request for Proposal must be
initialed or signed by bidder. Failure to meet any requirements listed in this bid document may be cause for
disqualification of the bid.
Submitted bids must include the pricing, signature page, and acknowledgement of addenda if any. A legally
authorized representative of the bidder will sign the Certification of Bidder signature page in ink.
Any information held to be proprietary by a bidder must be plainly marked as such and may not include pricing.
If the bidder cannot meet a requirement the term "No Bid" must be entered for that item. An alternative
equivalent service can be proposed in the form of an attachment labeled "Alternate".
VI. References
A minimum of three (3) references from other governmental or school district customers must accompany the bid.
The "Reference Data Sheet" should be returned with the bid. Additional references may be contacted that are
known to the District but not provided by the bidder.
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RFP #5393 - PACKAGING SUPPLIES
VII. Number of Bids Required
Unless otherwise specified, one (1) original, one (1) paper copy and one (1) electronic copy of the entire bid.
Please include a USB flash drive as the electronic copy containing all bid documents in the sealed bid envelope.
This is a sealed bid; emailed bids CANNOT be accepted.
VIII. Addressing of Bids
The bid shall be submitted in a sealed envelope marked with the bidder's return address and must be addressed
to:
PURCHASING DEPARTMENT
KENOSHA UNIFIED SCHOOL DISTRICT
RFP #5393 PACKAGING SUPPLIES
3600 52nd Street
Kenosha, WI 53144
The following remarks must be noted on the outside of the RFP packaging:
Submitting Vendor Name
RFP #5393 - PACKAGING SUPPLIES
Due: Friday, April 24, 2026 at 10:00AM
IX. Calendar of Events
Issuance Date 3/25/2026
Inquiries Deadline 4/14/2026
Due Date 4/24/2026
Sealed bids will be accepted by the Kenosha Unified School District's Purchasing Department until Friday, April
24, 2026, at 10:00AM.
The opening will take place at the Educational Support Center, 3600 - 52nd St, Kenosha, where they will then be
publicly opened and read aloud. Bidders or their authorized agents are invited to be present for the opening;
however, no decisions or evaluation will take place - only an acknowledgement of qualifying receipt. If you would
like attend the opening, please notify Corki Roth at (262) 359-6338 or croth@kusd.edu.
Late bids and bids received via facsimile will not be accepted and shall remain unopened.
X. Addenda
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