PA Transfer Station Rubber Recycling

City of Port Angeles
Public Works and Utilities
Request for Proposals
(RFP)
PA TRANSFER STATION RUBBER RECYCLING
SVC-2026-23
Proposals Due:
2:00 PM, July 1, 2026
City of Port Angeles
Department of Public Works - Solid Waste
Attn: Bruce Dorcy
321 E 5th Street
Port Angeles, WA 98362
bdorcy@cityofpa.us
360.417.4872

REQUEST FOR PROPOSAL (RFP)
CITY OF PORT ANGELES
PA TRANSFER STATION RUBBER RECYCLING
SVC-2026-23
PROJECT OVERVIEW
The City of Port Angeles (the "City") is seeking proposals from qualified firms for recycling services for
recyclable rubber products. The purpose of this RFP solicitation is to secure a recycling service for tires
collected at the permitted Solid Waste Transfer Station Handling Facility located in Port Angeles,
Washington.
The primary focus of the project is to provide efficient, cost effective and safe collecting, transporting, and
processing of recyclable rubber products for Port Angeles rate payers, as directed by the City. The ideal
firm will possess the technical, operational, legal, and financial qualifications to provide the services and
the selected firm will perform services in a cost-efficient manner.
BACKGROUND
On March 16, 2021, the City voted to terminate the Solid Waste Transfer Station Handling Facility contract
with a contractor and self-manage the Port Angeles Transfer Station, Port Angeles Compost Facility,
Moderate Risk Waste Facility, and Blue Mountain Drop Box and Recycle Center Operations. The City
officially took over the operations of these facilities on October 2, 2021. The City has a long history of
successfully self-managing utilities and currently operates the City's Electric, Water, Wastewater,
Stormwater, and Solid Waste collections, as well as a Landfill post-closure.
The City does not have a current contract in place to handle recyclable rubber products. The goal of this
RFP is for the City to award one contract to the firm that can provide services. The contract will be for
three-years with the option to renew one additional year.
APPENDICES
The following appendices are attached and incorporated as part of this RFP.
A - Proposer Information (Must be provided with proposal)
B - Pricing Form (Must be provided with proposal)
C - Contract (samples)
SCOPE OF WORK
The successful Proposer will provide services to process recyclable rubber products at the Port Angeles
Regional Transfer Station located at 3501 W 18th St in Port Angeles, WA 98363.
The service will consist of collecting, transporting, and processing of recyclable rubber products including
but not limited to automobile tires, motorcycle tires, truck tires, other vehicle and machinery tires, rubber
belting, rubber flaps, and inner tubes. Some tires will still be mounted on wheels.
The successful Proposer will provide an open top trailer, at a minimum of 28' in length and with a
minimum capacity of 2260 CF to be left on site. The CITY Staff will place tires in the trailer. The CITY will

provide notification when the trailer is nearly full, and the successful Proposer must remove the trailer and
replace it with an empty one within 5 days from the time of notification.
The hours of operation for trailer pickup will be 7am to 4:30pm Monday through Friday, and 9am to
4:30pm on Saturday, excluding legal holidays. Pricing will be per load.
Ownership of all recyclable rubber materials will transfer to the successful Proposer upon acceptance.
No guarantees of quantities of recyclable rubber materials to be processed by the contract are expressed
or implied. Rubber materials tendered for recycling by the CITY will be recycled in accordance with
Washington State Department of Ecology regulations.
SCHEDULE
Newspaper Notice - June 11, 2026
RFP Release - June 11, 2026
Questions Due - No later than 5:00 PM, Wednesday, June 24, 2026
(The City will not respond to any inquires submitted after this date/time.)
Proposals Due - No later than 2:00 PM, Wednesday July 1, 2026
Estimated Dates (The dates below may change by the City):
Evaluation of Proposals - July 2026
Interviews - July 2026
Contract Award - August 2026
Commencement Date - August 2026
SUBMITTAL INSTRUCTIONS
Submit an electronic copy (PDF) of the full proposal via email no later than 2:00 PM, Wednesday, July 1,
2026 to:
bdorcy@cityofpa.us & cc contracts@cityofpa.us
The maximum file size that can be emailed is 20MB. Please include "PA Transfer Station Rubber
Recycling" on the subject line.
Only emailed submittals will be accepted. Receipt time of submittal will be considered the timestamp of
the incoming email created automatically by the City's email server. It is the responsibility of the
Proposer to confirm that the electronic submittal has been received by the City prior to the submittal
deadline.
All questions regarding this RFP will be submitted in writing via email to bdorcy@cityofpa.us. Oral
questions will not be accepted or answered. No responses will be provided for questions submitted after
the Questions Due date.
The City of Port Angeles in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 USC 2000d
to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the
Secretary, Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation
issued pursuant to such Act, hereby notifies all consultants that it will affirmatively ensure that in any

contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49
CFR Part 26 will be afforded full opportunity to submit statement of qualifications in response to this
invitation and will not be discriminated against on the grounds of race, color, or national origin in
consideration for an award. The City of Port Angeles is an equal opportunity and affirmative action employer.
Small, minority- and women-owned businesses are encouraged to submit statement of qualifications. The
City of Port Angeles reserves the right to cancel this request or reject any and all responses submitted or to
waive any minor irregularities of this call if the best interest of the City would be served. No respondent
may withdraw their proposal after the hour set for the due date thereof, unless the award of contract is
delayed for a period exceeding ninety (90) days.
PROPOSAL EVALUATION
EVALUATION CRITERIA FACTORS POINTS
1. Letter of Intent, -Letter of Intent showing
Statement of understanding of project 35%
Organization and -Operations Plan/Method of
Method of Approach Approach
-Safety procedures, policies, records
2. Similar Experiences -Service experience
-Technical expertise 35%
-References for similar services
3. Location Location from Port Angeles 10%
4. Pricing Fees for Services to be paid by City 20%
Total Percentage 100%
The selection criteria may include but not limited to: the Proposer's prior experience; schedule availability,
management capability; cost of services, project performance guarantees; technical expertise; and safety
records. Proposals will be evaluated based on the process described below:
A. The City will complete an initial proposal review to determine completeness and responsiveness of all
proposals received. The City may interview each Proposer whose proposal the City finds to be complete
and responsive. In the event the City determines that a proposal is not complete or not responsive the City
may at its sole discretion eliminate the proposal from further consideration.
B. The City will evaluate proposals found to be complete and responsive using the criteria set forth in this
RFP. If deemed necessary, prior to ranking the proposals, the City may request written and/or oral
clarifications of the proposals (and/or more detailed proposal information), conduct other investigations
to confirm the information provided in the proposals. Criteria ranking percentages are based upon
determinations made by applicable City staff, at the City's sole judgment and discretion.
C. All information and elements of the submitted proposals may be topics for discussion during interviews.
Interviews are intended to enhance the City's understanding of written proposals and will not be
separately scored.
D. After the City has determined that the initial interview process has been completed, the City may
proceed with negotiation with a lead Proposer. In the event negotiations with the lead Proposer are not
successful, the City may terminate the process and initiate negotiations with the next preferred Proposer.

This process may be repeated with other Proposers until an agreement is reached. Once an agreement is
reached, a recommendation to approve and award a contract will be presented to City Council by the
Public Works and Utilities Director.
PROPOSAL SUBMITTAL REQUIREMENTS
All proposals will address the required content requested and proposer must include Appendix A - Company
Information and Appendix B with proposal. The cost of developing the proposal and scope of services for a
particular project will be included in the Proposer's cost of doing business and the City is not responsible for
any costs associated with preparing it. The proposal will be limited to 15 pages (single-sided), although
resumes may be attached in an appendix not included in the page limit. The proposal will not include
unnecessary promotional material, and will be brief, precise, and organized as follows:
1. Letter of Intent and Statement of Organization:
A) The Letter of Intent must be signed by an authorized representative of the Proposer who has legal
authority to bind the Proposer to contractual obligations. Please include:
* General introduction to your firm with a summary of general qualifications and areas of expertise.
* Statement that the proposal is a firm offer for ninety (90) days from proposal due date.
* Statement that acknowledges all addenda
* Statement that the proposer acknowledges and agrees to be willing and ready to commence
services on the commencement date.
B) Statement of Organization (Appendix A): Must be completed and submitted with proposal.
2. Method of Approach: Describe in detail the approach to providing equipment, staffing, transportation
and recycling services for the above designated recyclable material. Also describe safety procedures and
plans.
3. Similar Service Experience / Technical Expertise / References
A) Service Experience:
* Identify the number of years the proposer has been in business, and any previous or additional
names under which the Proposer has conducted or is conducting business.
* Identify the number of years of proposer's experience providing recycling services including a
description of those services, and the names of the businesses under which the services were
provided.
* Identify the agencies and parties for whom those services have been provided.
4. Pricing: Complete and include with proposal the Price Form (Appendix B) with proposal
ADDENDA
An addendum to this RFP will be issued by the City as a result of any questions deemed applicable to this
RFP. If at any time, the City changes, revises, deletes, clarifies, increases, or otherwise modifies the RFP,
the City will issue a written addendum to the RFP. It is the Proposer's responsibility to register for
notification and to otherwise check for addenda and other new documents on-line at www.cityofpa.us.
INSURANCE REQUIREMENTS AND INDEMNIFICATION
See Appendix C for terms included.
PUBLIC RECORDS

Proposers should be aware that any records submitted to the City or that are used by the City even if the
Proposer possess the records may be public records under the Washington Public Records Act (RCW
42.56). The City must promptly disclose public records upon request unless a statute exempts them from
disclosure. Proposers should also be aware that if even a portion of a record is exempt from disclosure,
generally, the rest of the record must be disclosed. Exemptions, including those for trade secrets and
"valuable formula," are narrow and specific. Proposers should clearly mark any record they believe is
exempt from disclosure.
Upon receipt of a request for public disclosure, the City will notify the Proposer of any public disclosure
request for the proposer's proposal. If the Proposer believes its records are exempt from disclosure, it is
the Proposer's sole responsibility to pursue a lawsuit under RCW 42.56.540 to enjoin disclosure. It is the
Proposer's discretionary decision whether to file such a lawsuit. However, if the Proposer does not timely
obtain and serve an injunction, the City will disclose the records, in accordance with applicable law.

INCLUDE WITH PROPOSAL
APPENDIX A
STATEMENT OF ORGANIZATION
PA TRANSFER STATION RUBBER RECYCLING
SVIC-2026-23
1. Company Name: _____________________________________________________________
2. Type of Entity: Corporation Partnership (general) Partnership (limited)
Sole Proprietorship Limited Liability Company
3. Address: __________________________________________________________________
4. City, State, Zip Code: _________________________________________________________
5. Phone Number: ____________________________________________________________
6. Tax ID: ____________________________________________________________________
7. Point of Contact Name & Title: _________________________________________________
8. Email: _____________________________________________________________________
Authorized Representative(s)
Provide the names of authorized representative(s) who has the legal authorized to bind the Proposer in
contractual obligations and accepts the terms and conditions as set forth herein.
Representative A
Representative B
Representative C
Representative D
Subcontractor(s)
List all subcontractors participating in this proposal (include additional sheets if needed)
Subcontract 1
Company Name: _____________________________________________________________
Address: __________________________________________________________________
City, State, Zip Code: _________________________________________________________
Contact Name: _____________________________________________________________
Phone Number: _____________________________________________________________
Subcontractor 2
Company Name: _____________________________________________________________
Address: __________________________________________________________________
City, State, Zip Code: _________________________________________________________
Contact Name: _____________________________________________________________
Phone Number: _____________________________________________________________

INCLUDE WITH PROPOSAL
APPENDIX B
PRICING FORM
PA TRANSFER STATION RUBBER RECYCLING
SVC-2026-23
Name of Proposer: _____________________________________________________
Provide costs, rates, and fees for each category consistent with methodology of approach
for each scope of service (include attachments of price breakdown).
SERVICE DESCRIPTION
ITEM PROPOSED SERVICE COST
Collecting, transporting, recycling
1
or recyclable rubber products
Equipment - Open Top Trailer
2 Minimum of 28' in length and
minimum capacity of 2260 CF

APPENDIX C
CONTRACTS
COLLECTION SERVICES
BETWEEN
CITY OF PORT ANGELES
AND
_____________
SVC-2026-23
RELATING TO: PA TRANSFER STATION RUBBER RECYCLING
THIS AGREEMENT is made and entered into, by and between THE CITY OF PORT
ANGELES, a non-charter code city and municipal corporation of the State of Washington,
(hereinafter called the "CITY") and ________________, a ________ company authorized to
do business in the state of Washington (hereinafter called the "CONTRACTOR").
WHEREAS, the CITY desires to collect and recycle rubber products ("Material") at its Transfer
Station detailed in Exhibit A; and
WHEREAS, the CONTRACTOR is engaged in the business or recycling rubber products and
agrees to hire qualified personnel, machinery, and equipment to accomplish the work detailed
in Exhibit A;
NOW, THEREFORE, in consideration of the above representations and the terms, conditions,
covenants, and agreements set forth below, the parties hereto agree as follows:
I SCOPE OF SERVICES
The Scope of Work to be performed and the results to be achieved by the CITY and
CONTRACTOR pursuant to the AGREEMENT is described in Exhibit A.
The CITY may review the CONTRACTOR'S services, and if they do not meet the Professional
Standard of Care, the CONTRACTOR shall make such changes as may be required by the
CITY. Such changes shall not constitute "Extra Work" as related in Section XII of this
Agreement. Any changes made necessary due to causes outside the CONTRACTOR'S
reasonable control shall be provided as an extra work herein.
The CONTRACTOR agrees that all services performed under this Agreement shall be in
accordance with the standards of the engineering profession for similar services on similar
projects of like size and nature and in compliance with applicable federal, state and local laws
existing at the time the services are performed.
The Scope of Work may be amended upon written approval of both parties.
II TIME OF PERFORMANCE
The CONTRACTOR may begin work upon execution of this Agreement by both parties and
written direction to proceed from CITY and the duration of the Agreement shall extend through
December 31, 2028.
III PAYMENT
Page 1 of 10

The CITY shall pay the CONTRACTOR as set forth in this section of the Agreement. Such
payment shall be full compensation for work performed, services rendered, and all labor,
materials, supplies, equipment and incidentals necessary to complete the work.
A. Payment shall be on the basis of the CONTRACTOR'S cost for collecting, transporting,
and processing recyclable rubber material set forth in Exhibit B.
B. The CONTRACTOR shall submit invoices to the CITY on a monthly basis. Invoices shall
state rubber product tonnage collected and recycled.
C. CONTRACTOR invoices are due and payable within 30 days of receipt. In the event of a
disputed billing, only the disputed portion will be withheld from payment.
D. Final payment for the balance due to the CONTRACTOR will be made after the completion
of the work and acceptance by the CITY.
E. Payment for "Extra Work" performed under Section X of this Agreement shall be as agreed
to by the parties in writing.
IV MAXIMUM COMPENSATION
Unless otherwise agreed to in writing by both parties, the CONTRACTOR'S total compensation
and reimbursement under this Agreement, including labor, direct non-salary reimbursable
costs and outside services, shall not exceed the maximum sum of $______. The budget for
fees is described in the attached Exhibit B. Fees and Budgets may be modified upon mutual
agreement between the two parties, but in any event, the total payment to CONTRACTOR
shall not exceed $_____.
V MODIFICATIONS TO EXHIBITS
Modifications to exhibit B service rate prices may be made no earlier than one (1) year
following the date the Agreement is executed by both parties and no more frequently than
annually thereafter, unless agreed to mutually by the parties.
The parties may process a modification request in the following manner:
a. In the event a party desires a modification, the party shall submit a written proposal to
the other party's Authorized Representative. The Contractor shall provide with any
proposal it makes and in response to any proposal made by the City a cost
substantiation, a time schedule for such modification, and equitable adjustment to the
rates. The City's Authorized Representative shall not increase any rates to reflect cost
increases for providing alternative services if such services are required by the
Agreement or as a result of any Contractor omission, error, violation, default, or breach
of the Agreement.
b. The Parties may negotiate to reach an equitable adjustment to the applicable service
rate(s).
Page 2 of 10