PA Fire Pump 2026-28 Due 9/1/26

Housing Authority of the City of Perth Amboy
881 AMBOY AVENUE, P.O. BOX 390, PERTH AMBOY, NJ 08862
TELEPHONE: (732) 826-3110
FAX: (732) 826-3111
EDNA DOROTHY CARTY-DANIEL, Chairperson DOUGLAS G. DZEMA, P.H.M.
GREGORY PABON, Vice-Chairman Executive Director
FERNANDO A. GONZALEZ
MIGUEL A. AROCHO
DAVID BENYOLA
WILREDO SOTO EDWARD TESTINO
Counsel
REQUEST FOR PROPOSALS
for
FIRE SUPPRESSION SYSTEMS INSPECTION,
MAINTENANCE AND REPAIR SERVICES
at
Richard F. Stack Apartments
and
Wesley T. Hansen Apartments
PERTH AMBOY, NEW JERSEY
Proposals Due By: September 1, 2026 at 2:00 PM

CONTENTS
Notice-Request for Proposals .................................................................... 3
Form of Contract . ................................................................................ 4-8
Description of Sites................................................................................. 9
Required Proposal Documents:
Proposal Form ........................................................................................ 10-11
Non-Collusive Affidavit ............................................................................ 12
Qualification Questionnaire ...................................................................... 13-14
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NOTICE -REQUEST FOR PROPOSALS
PUBLIC NOTICE is hereby given that proposals will be received by The Housing Authority of the City
of Perth Amboy (PAHA), New Jersey, at the Administrative Office of the PAHA, located at 881 Amboy
Avenue, PO Box 390, Perth Amboy, NJ 08862 by Tuesday, September 1, 2026 at 2:00 PM for the
purpose of establishing a two-year service contract with a qualified New Jersey Fire Protection
Equipment Contractor to perform fire pump and standpipe systems inspection, maintenance and
repair services at Richard F. Stack Apartments and Wesley T. Hansen Apartments, Perth Amboy,
New Jersey as well as fire sprinkler systems inspection, maintenance and repair services at Hansen
Apartments only. This solicitation is for a two-year service contract, renewable for one additional two-
year period providing all rates and terms remain the same and both parties are in agreement. The
PAHA reserves the right to waive any informalities in proposals and to reject any and all proposals if it
is in the best interest of the PAHA to do so.
The Request for Proposals (RFP) may be downloaded from www.PerthAmboyHA.org. Proposals are
to be submitted as set forth in the RFP no later than 9/1/26 at 2:00 PM.
Proposers must be authorized to do business in New Jersey. Any proposer which is a corporation
not chartered under the laws of the State of New Jersey must submit an affidavit certifying that said
corporation is authorized to do business in the State of New Jersey.
Proposers are also required to comply with the requirements of Public Law 1975, c.127 which
pertains to "Non-Discrimination" and "Affirmative Actions", and Public Law 1977, c.33, which requires
a Statement of Corporate Ownership.
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Form of Contract
For Suppression Systems Inspection, Maintenance and Repair Services
This AGREEMENT made this 1st day of September in the year 2026 by and between
(Name of Contractor)
(Address)
hereinafter called the "Contractor," and the
Housing Authority of the City of Perth Amboy
881 Amboy Avenue, P.O. Box 390, Perth Amboy, New Jersey 08862
hereinafter called the "Authority".
WITNESSETH that the Contractor and the Authority for the consideration stated herein mutually agree
as follows:
Article 1. Statement of Services. The Contractor shall furnish all labor materials, tools and equipment
and shall perform and complete all work required for the fire pump and standpipe systems inspection,
maintenance and repair services at Richard F. Stack Apartments, located at 333 Rector Street and
Wesley T. Hansen Apartments, located at 415 Fayette Street, Perth Amboy, New Jersey, as well as
fire sprinkler systems inspection, maintenance and repair services at Hansen Apartments only.
a. Annual Inspection and Testing: The Contractor shall perform an annual sprinkler system, fire
pump and standpipe system inspection and test as required by the Uniform Construction Code
of the State of N.J and NFPA-25. The testing shall be coordinated with the City of Perth Amboy
Office of Code Enforcement for compliance and observation by the Construction Official. The
Contractor shall provide the manpower, tools hoses, gauges and other equipment required to
perform the pump test and measure flow water at the highest point of the standpipes. During the
annual test the contractor shall test the minimum, rated and peak flows of the pump and submit
a written report. The inspection and testing shall include the following:
1. Churn and full flow test, and check pump operation, motor operation, controller operation.
Test timing and events of controller units.
2. Inspect all control valves, hose connections, valves and fittings.
3. Record static pressure, RPM and water volume when testing.
4. Water flow shall be measured at the highest outlet of the standpipe system. (on roof)
b. Annual Maintenance: The Contractor shall provide normal service of the sprinkler system, fire
pumps and jockey pumps as required by the manufacturer, including lubricating bearing
assemblies and adjusting the packing in accordance with the manufacturer's instruction and
repair manual.
c. Repairs: The Contractor shall provide repair services for the all systems as needed during the
term of the contract in accordance with the conditions set forth in Article 2 and Article 3 following.
Article 2. Performance of Repair Work. The Authority shall have the sole right and discretion to order
work under his contract The Authority reserves the right to award work of a similar nature, through other
procurement methods, to other contractors.
Repairs shall be performed by the Contractor on an as-needed basis. The Authority makes no
representation as to the amount of work that may be required during the contract period.
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The Authority shall notify the Contractor of all work to be performed by means of a written work order.
The Contractor shall be entitled to a minimum payment of two (2) hours labor charges for each
completed work order. Labor charges shall be calculated based upon actual time spent at the housing
project work site. No charges shall be made for travel or shop time. Fractions of hours shall be rounded
up to the next hour.
Typically, work shall be performed during the Authority's standard business hours. However, the
Contractor shall be available to respond to emergency work order requests during non-business hours.
The Contractor may perform or complete non-emergency work orders outside of standard business
hours for the Contractor's convenience only if the Authority grants prior permission. For work performed
under such circumstance, the Contractor will be compensated at the standard labor rates stated in
Article 5 below.
The Contractor shall respond to an emergency work order within twenty-four (24) hours of the receipt
of written notification and shall respond to a non-emergency work order within seventy-two (72) hours
of written notification.
The Contractor shall be equipped to perform the work with all tools and equipment ordinarily and
incidentally used in the performance of commercial piping and electrical installations and repairs. If
specialized equipment is required to perform a work order, the Contractor shall so notify the Authority.
The Contractor shall obtain the Authority's approval for the use and applicable charges for such
equipment prior to the Contractor's commencement of the work order or the Contractor's procurement
of equipment.
The Authority, at its discretion, may request an estimate from the Contractor of the labor and materials
required to perform a work order. Estimates shall be provided at no cost to the Authority.
Upon completion of each work order, the Contractor shall present the completed written work order,
indicating the actual time spent and materials used, to a designated representative of the Authority.
Article 3. Work Requirements and Contractor's Responsibility. The Contractor shall be responsible
for furnishing all materials, equipment, labor and transportation necessary to perform the inspection
maintenance and repair services.
All work shall be performed in accordance with federal, State, County and local statutes, regulations
and codes presently established or as may be established during the term of this contract. If the
Contractor performs any work contrary to any federal, State, County or local statute, ordinance,
regulation or code, he shall assume full responsibility and shall bear any and all costs attributable
thereto.
The Contractor shall be responsible to apply for and secure any and all permits required by governing
authorities to perform the work.
All workers employed by the Contractor to perform electrical work must work under the direct
supervision of a licensed electrician.
Laborers shall not be permitted to perform any electrical work, piping, installation of valves, controls or
any other components.
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The Contractor shall be responsible for all materials delivered and work performed until completion and
acceptance of each work order.
The Contractor shall not sub-contract any work under this contract without express prior written
approval of the Authority.
The Contractor shall at all times keep the work area orderly and free from accumulations of waste
materials. After completing each work order, the Contractor shall remove all equipment materials and
tools that are not the property of the Authority and leave the work area in a neat, clean and orderly
condition.
The Contractor shall be responsible for all damages to persons or property that occur as a result of the
Contractor's fault or negligence, and shall take all necessary health and safety precautions to protect
the work, the workers, the public, and the property of others. The Contractor shall hold and save the
Authority, its officers and agents, free and harmless from liability of any nature occasioned by the
Contractor's performance.
Article 4. Payments and Labor Rates for Repair Services.
The Authority shall pay the Contractor for the annual inspection, testing and maintenance services at
both sites an annual fixed price (stipulated sum) of _______________________ dollars and ________
cents ($______.____).
The Authority shall pay the Contractor for repair work at the rates shown below. The rates shall be
inclusive of all costs for labor, tools and equipment. The Authority shall also reimburse the Contractor
for the actual cost of materials and approved specialized equipment plus a mark-up of ten percent
(10%) of these costs.
The Authority shall pay the Contractor for work performed during the Authority's business hours,
Monday to Friday, 7:00 a.m. to 4:30 p.m., exclusive of holidays, at the following rates.
Standard Labor Rates
Plumber/Pipefitter: ________________ dollars and ________ cents ($__. __) per hour.
Electrician: ______________________ dollars and ________ cents ($__. __) per hour.
Laborer: ________________________ dollars and ________ cents ($__. __) per hour.
The Authority shall pay the Contractor for work performed at all other times at the following rates, unless
work is performed at such times for the Contractor's convenience.
Premium Labor Rates:
Plumber/Pipefitter: ________________ dollars and ________ cents ($__. __) per hour.
Electrician: ______________________ dollars and ________ cents ($__. __) per hour.
Laborer: ________________________ dollars and ________ cents ($__. __) per hour.
The Housing Authority shall make payments upon the completion of work by the Contractor, including
the filing of required reports, and the presentation of an invoice. Invoices for repairs must be
accompanied by a completed work order signed by a representative of the Authority, and paid receipts
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for any material and approved specialized equipment costs. Payment shall be due within 30 days of
receipt of the invoice by the Housing Authority.
Article 5. Term of Contract. This contract shall extend for a period of two years, September 1, 2026
through August 31, 2028. The contract shall be renewable for one additional two-year period providing
all rates and terms remain the same and both parties are in agreement.
Article 6. Insurance. Before performing any work, the Contractor shall furnish the Authority with
certificates of insurance showing the following insurance is in force and will insure all operations under
the Contract:
1. Workers' Compensation, in accordance with New Jersey Workers' Compensation laws.
2. Commercial General Liability with a combined single limit for bodily injury and property damage
of not less than $2,000,000.00 per occurrence to protect the Contractor and the Authority
against claims for bodily injury or death and damage to the property of others. This shall cover
the use of all equipment, hoists, and vehicles on the site(s) not covered by Automobile Liability
under (3) below. If the Contractor has a "claims-made" policy, then the following additional
requirements apply: the policy must provide a "retroactive date" which must be on or before the
execution date of the Contract, and the extended reporting period may not be less than five
years following the completion date of the Contract.
3. Automobile Liability on owned on owned and non-owned motor vehicles used on the site(s) or
in connection therewith for a combined single limit for bodily injury and property damage of not
less than $500,000.000 per occurrence.
All Insurance shall be carried with companies which are financially responsible and admitted to do
business in the State of New Jersey. If any such insurance is due to expire during the construction
period, the Contractor shall not permit the coverage to lapse and shall furnish evidence of coverage to
the Authority. All certificates of insurance, as evidence of coverage, shall provide that no coverage
maybe canceled or non-renewed by the insurance company until at least 30 days prior written notice
has been given to the Housing Authority.
Article 7. New Jersey Business Registration Requirements. The contractor shall provide to the
Housing Authority proof of the contractor's business registration with the New Jersey Division of
Taxation. This document is required component of the contract. Bidders are required to submit proof
of business registration before contract award.
The contractor shall provide written notice to its subcontractors and suppliers of the responsibility to
submit proof of business registration to the contractor. The requirement of proof of business registration
extends down through all levels (tiers) of the project.
Before final payment on the contract is made by the Authority, the contractor shall submit an accurate
list and the proof of business registration of each subcontractor or supplier used in the fulfillment of the
contract, or shall attest that no subcontractors were used.
For the term of this Agreement, the contractor and each of its affiliates and a subcontractor and each
of its affiliates [N.J.S.A. 52:32-49(g)(3)] shall collect and remit to the Director, New Jersey Division of
Taxation, the use tax pursuant to the Sales and Use Tax Act on all sales of tangible personal property
delivered into this State, regardless of whether the tangible personal property is intended for a contract
with a contracting agency.
A business organization that fails to provide a copy of a business registration as required pursuant to
section 1 of P.L. 2001, c.34 (C.52:32-44 et al.) or subsection e. or f. of section 92 of P.L. 1977, c.110
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(C.5:12-92), or that provides false business registration under the requirements of either of those
sections, shall be liable for a penalty of $25 for each day of violation, not to exceed $50,000 for each
business registration copy not properly provided under a contract with a contracting agency.
Article 8. Contract Documents. Contract Documents shall consist of the following component parts:
1. This instrument;
2. Technical Specifications;
3. Contractor's Bid as accepted by the Authority, including all Certifications, Affidavits and
Statements; and
4. Addenda (if any).
This instrument together with the document enumerated in this Article form the Contract, and they are
fully a part of the Contract as if hereto attached or herein repeated. In the event that any provision in
one of the component parts of the Contract conflicts with any provision of any other component part,
the provision in the component part first enumerated in this Article 8 shall govern, except as otherwise
specifically stated.
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed the date and
year first above written.
In the presence of:
________________________________ by_______________________________
(Name)
(Title)
(Company Name)
(Phone Number)
In the presence of:
_______________________________ by________________________________
Douglas G. Dzema, PHM
Executive Director
Housing Authority of the
City of Perth Amboy
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Description of the Housing Project Sites and Fire Pump Equipment
Development Name: Richard F. Stack Apartments
Address: 333 Rector Street, Perth Amboy, NJ
Occupancy Type: Elderly
Number of Buildings: 1 Residential
Number of Dwelling Units and Sizes:
0 Bedroom - 1; 1Bedroom - 47; Total - 48
Structure Type: Elevator Building
Height: 6 story
Construction Date: 1961
Construction Type: Concrete Frame with Brick Veneer, basement
Fire Pump Equipment: 25hp Model 4-383-7B Aurora Pump with
Joslyn Clark D10680 Fire Pump Controller and 2hp Aurora Jockey Pump
Development Name: Wesley T. Hansen Apartments
Address: 415 Fayette Street, Perth Amboy, NJ
Occupancy Type: Elderly
Number of Buildings: 1 Residential
Number of Dwelling Units and Sizes:
0 Bedroom - 50; 1 Bedroom - 50; Total - 100
Structure Type: Elevator Building
Height: 11 story
Construction Date: 1968
Construction Type: Concrete Frame with Brick Veneer, basement
Fire Pump Equipment: 40hp Model 3-481-10 Aurora Pump with
Joslyn Clark D10680 Fire Pump Controller and 2hp Aurora Jockey Pump
Proposal
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Proposal for: Fire Suppression Systems Inspection, Maintenance and Repair Services
TO: Housing Authority of the City of Perth Amboy
881 Amboy Avenue, P.O. Box 390, Perth Amboy, NJ 08862
FROM:
_____________________________________________________________________
Company Name of Bidder Federal Identification Number or Social Security Number
_____________________________________________________________________
Street Address
_____________________________________________________________________
City, State - Zip Code
_____________________________________________________________________
Contact Name
_____________________________________________________________________
Telephone Number / Fax Number / Email Address
1. The undersigned, having read the specifications, including the Request for Proposals, the form of contract,
contract conditions, description of the project sites and equipment, this proposal form, the form of non-collusive
affidavit, the form of statement of bidder's qualifications, the Certifications and Representations of Offerers, and
addenda, if any, thereto, and having investigated the local conditions affecting the cost of the work, hereby
propose to furnish all labor, materials, services, equipment and related items to complete all work for the fire
pump inspection, maintenance and repair services at Richard F. Stack Apartments and Wesley T. Hansen
Apartments in accordance therewith at the following fixed price and labor rates for repair services:
Annual Inspection, Testing and Maintenance Services at Both Sites, Fixed Price:
__________________________________________dollars and _______ cents ($_______.___)
Plumber/Pipefitter, Standard Rate:
______________________________________dollars and _______ cents ($___.___) per hour.
Electrician, Standard Rate:
______________________________________dollars and _______ cents ($___.___) per hour.
Laborer, Standard Rate:
______________________________________dollars and _______ cents ($___.___) per hour.
Plumber/Pipefitter, Premium Rate:
______________________________________dollars and _______ cents ($___.___) per hour
Electrician, Premium Rate:
______________________________________dollars and _______ cents ($___.___) per hour. Laborer,
Premium Rate:
______________________________________dollars and _______ cents ($___.___) per hour.
2. The names and address of persons interested as principals or as stockholders in this Proposal are as follows.
(If the offerer is a corporation or partnership, list all persons who have 10 percent or more ownership in the
corporation or partnership.)
_____________________________________________________________________
Full Name Address % of ownership
_____________________________________________________________________
Full Name Address % of Ownership
_____________________________________________________________________
Full Name Address % of ownership
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