26P-2480 - WINNEBAGO COUNTY COURTHOUSE FOOD/RETAIL LESSE

PROJECT MANUAL
WINNEBAGO CO. PUBLIC SAFETY
BUILDING FACADE REPAIRS
Rockford, IL
Architect Project #26-17690
OWNER:
Winnebago County
404 Elm Street, Room 202
Rockford, IL 61101
ARCHITECT:
1919 Architects, P.C.
4000 Morsay Drive,
Rockford, IL 61107
May 26, 2026

SECTION 00 0110
TABLE OF CONTENTS
PROCUREMENT AND CONTRACTING REQUIREMENTS
1.01 DIVISION 00 -- PROCUREMENT AND CONTRACTING REQUIREMENTS
A. 00 0110 - Table of Contents
SPECIFICATIONS
2.01 DIVISION 01 -- GENERAL REQUIREMENTS
A. 01 1000 - Invitation for Bids
* Schedule of Events
* General Conditions
* Instruction to Bidders
* Bid Form
* Bid Pricing & Schedule
* Bid Exception Form
* Business References Form
* Bidder's Subcontractor Form
B. 01 3000 - Administrative Requirements
C. 01 4000 - Quality Requirements
D. 01 6000 - Product Requirements
E. 01 7800 - Closeout Submittals
2.02 DIVISION 04 - MASONRY
A. 04 0523 - Masonry Cavity Drainage, Weepholes, and Vents
2.03 DIVISION 07 - THERMAL AND MOISTURE PROTECTION
A. 07 0191 - Joint Sealants
END OF SECTION 00 0110
00 0110 - 1 TABLE OF CONTENTS

Section 01 1000 - Invitation For Bids
Winnebago County - Purchasing Department
404 Elm Street Room 202
Rockford, Illinois 61101
(815) 319-4380 Purchasing@purchasing.wincoil.gov
INVITATION
26B-2478 ISSUE DATE 5/27/2026
FOR BIDS
IFB TITLE PUBLIC SAFETY BUILDING FACADE REPAIRS
IFB DUE DATE 6/24/2026 DUE TIME (CST) 10:00 AM
BOND
SUBMIT ONE (1) ORIGINAL BID & ONE (1) COPY NONE
REQUIRED
You are hereby invited to submit your Bid for PUBLIC SAFETY BUILDING FACADE REPAIRS for
the County of Winnebago. The completed original Bid solicitation, and the required number of
copies, must be received in a sealed envelope that has your name and address in the UPPER left
corner and the attached Bid Return Label filled in and attached on the LOWER left corner.
MANDATORY PRE-BID MEETING - THURSDAY, JUNE 4TH AT 10:00 AM
WINNEBAGO COUNTY ADMINISTRATION BUILDING
404 ELM STREET - ROOM 303 ROCKFORD, IL 61101
Bids must be delivered by the date and time listed under Schedule of Events to:
Winnebago County Purchasing Department
404 Elm Street - Room 202
Rockford, IL 61101
OVERVIEW OF THE COUNTY OF WINNEBAGO
The County of Winnebago is a unit of local government in the State of Illinois with a current
population of almost 300,000 as estimated by the US Census Bureau, within its 519 square miles.
It is the 7th most populous County in Illinois. The governing body is the County Board, which is
comprised of twenty members. The County has eighteen (18) constructed facilities in various
locations totaling approximately 1,684,230 SF.
BID AWARD CRITERIA
The Base Bid for PUBLIC SAFETY BUILDING FACADE REPAIRS will be awarded to the lowest
responsive, responsible Bidder/Contractor meeting specifications and timelines. This is an
Invitation for Bid. Bids will be opened and read aloud publicly on the Bid Opening Due Date and
Time.
1 | P a ge 2 6 B - 2 4 7 8

GENERAL REQUIREMENTS
This is an Invitation for Bid. Bids will be opened and read aloud publicly on the Bid Opening Due
Date and Time.
WHERE TO FIND THE SOLICIATION AND ANY ADDENDA
The solicitation and any addenda can be obtained at the County's official site for all Bids:
https://wincoil.gov/departments/purchasing-department
SUBMISSION DATE AND TIME
No later than 10:00 AM (CST) on Wednesday, June 24, 2026- Bids received after the submittal
time will be rejected. (Refer to Schedule of Events)
CONTACT PERSON: Hope Edwards, Director of Purchasing - purchasing@purchasing.wincoil.gov
SCHEDULE OF EVENTS
5/27/2026 IFB Solicitation is made available on our website wincoil.gov
6/4/2026 MANDATORY PRE-BID MEETING
Winnebago County Administration Building, Room 303
10:00 AM 404 Elm Street, Rockford, IL 61101
Then we will proceed to the site location at
420 West State Street, Rockford, IL 61101
6/10/2026 Questions emailed to purchasing@purchasing.wincoil.gov by 12:00 PM
6/17/2026 Questions answered via Addendum sent and posted on website by 4:00 PM
6/24/2026 IFB submittals due by 10:00 AM
2 | P a ge 2 6 B - 2 4 7 8

SECTION ONE: GENERAL CONDITIONS
AMERICANS WITH DISABILITIES ACT
The Bidder will comply with all applicable provisions of the Americans with Disabilities Act
(Public Law 101-336, 42 USC 12101-12213) and all applicable Federal Regulations under the Act,
including 28 CFR Parts 35 and 36.
BACKGROUND CHECKS
Contractor and its sub-contractor(s) shall require background checks on all of their employees
that will be at any of the County buildings performing work under this Agreement.
Contractor and its sub-contractor(s) employees working at the Winnebago County Jail and
Juvenile Detention Center shall be required to take Prison Rape Elimination Act (PREA) training.
CANCELLATION
The County of Winnebago reserves the right to cancel any Contract in whole or in part without
penalty due to failure of the Bidder to comply with terms, conditions and specifications of their
awarded Contract.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY
EXCLUSION
The Bidder certifies, by submission of this Bid or acceptance of this Contract, that neither it nor
its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency.
It further agrees by submitting this Bid that it will include this clause without modification in all
lower tier transactions, solicitations, bids, contracts, and subcontracts. Where the Bidder or any
lower tier participant is unable to certify to this statement, it shall attach an explanation in their
bid response.
Additionally, for all new Bidder's and Bidder's to be paid, the Purchasing Department will review
the Federal and State Excluded Parties List System prior to requesting the Bidder be created in
our accounting system.
CHANGES
The County of Winnebago reserves the right to make any desired change in the specifications
after the same shall have been put under contract; but the change so made, with the price to be
added or deducted from the contract price, therefore, shall be agreed upon in advance between
County and the successful Bidder.
The Purchasing Department shall issue to the successful Bidder a written change order to the
original contract; such change orders shall be binding upon both parties thereto and shall in no
way invalidate or make void the terms of the original contract not modified by such change.
COMMENCEMENT OF WORK
The successful Contractor must not commence any billable work prior to the County's execution
of the contract, issuance of a purchase order or until all required documents have been
3 | P a ge 2 6 B - 2 4 7 8

submitted. Work done prior to these circumstances shall be at the Contractor's risk.
COMPLIANCE WITH LAWS
All services, work and materials that in any manner affect the production, sale, or payment for
the product or service contained herein must comply with all Federal, State, County and
Municipal laws, statutes, regulations, codes, ordinances and executive orders in effect now or
later and whether or not they appear in this document, including those specifically referenced
herein. The successful Bidder must be authorized to do business in the State of Illinois, and must
be able to produce a Certificate of Good Standing with the State of Illinois upon request.
The Bidder must obtain all licenses, certificates and other authorizations required in connection
with the performance of its obligations hereunder, and Bidder must require any and all
Subcontractors to do so. Failure to do so is an event of disqualification and/or default and may
result in the denial of this Bid and/or termination of this Agreement.
In the event Federal or State funds are being used to fund this Contract, additional certifications,
attached as addenda, will be required. Lack of knowledge on the part of the Bidder will in no way
be cause for release of this obligation. If the County becomes aware of violation of any laws on
the part of the Bidder, it reserves the right to reject any Bid, cancel any Contract and pursue any
other legal remedies deemed necessary.
COST OF THE BID
Expenses incurred in the preparation of Bids in response to this IFB is the Bidder's sole
responsibility. There is no expressed or implied obligation by the County to reimburse any
individual or firm for any costs incurred in preparing or submitting Bids, providing additional
information when requested by the County, or for participating in any selection interviews.
DISPUTES
In case of disputes as to whether or not an item or service quoted or delivered meets
specifications, the decision of the Director of Purchasing, or authorized representative, shall be
final and binding to all parties.
ENTIRE AGREEMENT
These Standard Terms and Conditions of the Bid shall apply to any contract or order awarded as
a result of this Bid except where special requirements are stated elsewhere in the Bid; in such
cases the special requirements shall apply. Further, the written contract and/or order with
referenced parts and attachments shall constitute the entire agreement and no other terms and
conditions in any document, acceptance, or acknowledgement shall be effective or binding
unless expressly agreed to in writing by the contracting authority.
DEVIATIONS, EXCEPTIONS OR ALTERNATES
Deviations, exceptions or alternates from terms, conditions, or specifications shall be described
fully, on Bidder's letterhead, signed, and attached to the Invitation for Bid. In the absence of
such statement, the Bid shall be accepted as in strict compliance with all terms, conditions, and
specifications and the Bidder shall be held liable. Bidders are cautioned to avoid making
deviations and exceptions to the specifications, which may result in rejection of their Bid. If
deviations, exceptions or alternates are submitted, it is the County Director of Purchasing's sole
4 | P a ge 2 6 B - 2 4 7 8

and final decision whether specifications have been met and will be considered for award.
FREEDOM OF INFORMATION
Any responses and supporting documents submitted in response to a Bid will be subject to
disclosure under the Illinois Freedom of Information Act. The County will assume that all
information provided in a Bid is open to inspection or copying by the public unless clearly marked
with the appropriate exception that applies under the Freedom of Information Act.
Additionally, if providing documents that you believe fall under an exception to the Freedom of
Information Act, please submit both an un-redacted copy along with a redacted copy which has
all portions redacted that you deem to fall under a Freedom of Information Act exception.
GOVERNING LAWS AND REGULATIONS
The Bidder is required to be familiar with and shall be responsible for complying with all Federal,
State, and local laws, ordinances, rules, and regulations that in any manner affect the work.
Knowledge of occupational license requirements and obtaining such licenses for the County of
Winnebago and municipalities within the County are the responsibility of the Bidder.
HOLD HARMLESS CLAUSE
The Bidder covenants and agrees to indemnify, hold harmless and defend the County of
Winnebago, its Board members, officers, employees, agents and servants from any and all claims
for bodily injury, including death, personal injury, and property damage, including damage to
property owned by County, and any other losses, damages, and expenses of any kind, including
attorneys' fees, costs and expenses, which arise out of, in connection with, or by reason of services
provided by the Bidder or any of its Sub-consultant(s) in any tier, occasioned by the negligence,
recklessness, or intentionally wrongful conduct of the Bidder, or its Sub-consultant(s) in any tier,
their officers, employees, servants or agents. In the event that the completion of the project (to
include the work of others) is delayed or suspended as a result of the Bidder's failure to purchase
or maintain the required insurance, the Bidder shall indemnify the County from any and all
increased expenses resulting from such delay.
Should any claims be asserted against the County by virtue of any deficiency or ambiguity in the
plans and specifications provided by the Bidder, the Bidder agrees and warrants that Bidder shall
hold the County harmless and shall indemnify it from all losses occurring thereby and shall
further defend any claim or action on the County's behalf.
INDEMNITY
The Bidder shall, at all times, fully indemnify, hold harmless, and defend the County of
Winnebago and their officers, agents, and employees from and against any and all claims and
demands, actions, causes of action, and cost and fees of any character whatsoever made by
anyone whomsoever on account of or in any way growing out of the performance of this Contract
by the Bidder and its employees, or because of any act or omission, neglect or misconduct of the
Bidder, its employees and agents or its Subcontractors including, but not limited to, any claims
that may be made by the employees themselves for injuries to their person or property or
otherwise, and any claims that may be made by the employees themselves or by the Illinois
Department of Labor for the Bidder's violation of the Illinois Prevailing Wage Act (820 ILCS 130/1
et seq.).
5 | P a ge 2 6 B - 2 4 7 8

Such indemnity shall not be limited by reason of the enumeration of any insurance coverage or
bond herein provided. Nothing contained herein shall be construed as prohibiting the County of
Winnebago and their officers, agents, or its employees, from defending through the selection
and use of their own agents, attorneys and experts, any claims, actions or suits brought against
them.
The Bidder shall likewise be liable for the cost, fees and expenses incurred in the County of
Winnebago's or the Bidder's defense of any such claims, actions, or suits. The Bidder shall be
responsible for any damages incurred as a result of its errors, omissions or negligent acts and for
any losses or costs to repair or remedy construction as a result of its errors, omissions or negligent
acts.
NON-COLLUSION
The Bidder, by its officers, agents or representatives present at the time of filing this IFB, say that
neither they nor any of them, have in any way directly or indirectly, entered into any arrangement
or agreement with any other Bidder's, or with any public officer of the County of Winnebago,
Illinois, whereby, the Bidder has not paid or is to pay to such Bidder or public officer any sum of
money, anything of value or has not directly or indirectly entered into any arrangement or
agreement with any other Bidder(s). Whereby, no inducement of any form or character other
than that which appears upon the face of the IFB will be suggested, offered, paid or delivered to
any person whomsoever to influence the acceptance of the said IFB or understanding of any kind
whatsoever, with any person whomsoever to pay, deliver to, or share with any other person in
any way or manner, any of the proceeds on the Contract sought by this IFB.
PREVAILING WAGE
Prevailing rate of wages as determined by the Illinois Department of Labor does apply to
some or all work performed on this contract and paid to all laborers, workers and mechanics
performing work under this contract. State Statutes regarding Prevailing Wage and the
current wage rates are available online. Contractor must retain payroll records for five (5)
years and make those records available for inspection by the County or the Illinois
Department of Labor. The Prevailing Wage Rates does apply to some or all work performed
on this contract. It is the Contractor's responsibility to comply with these requirements and
to assure compliance by their subcontractors.
PROMPT PAYMENT ACT
The Bid should provide that all payments are subject to Local Governmental Prompt Payment
Act.
PROTEST
Firms wishing to protest any IFB and/or awards shall notify the Director of Purchasing in writing
within five (5) calendar days after the IFB due date/opening. The notification should include the
IFB number, the name of the firm protesting and the reason why the firm is protesting the IFB.
The Director of Purchasing will respond to the protest within five (5) calendar days.
RESERVATION OF RIGHTS
The County of Winnebago reserves the right to reject any or all Bids failing to meet the County
6 | P a ge 2 6 B - 2 4 7 8

specifications or requirements and to waive technicalities. If, in the County's opinion, the lowest
Bid is not the most responsible Bid, considering value received for monies expended, the right is
reserved to make awards as determined solely by the judgment of the County. Intangible factors,
such as the Bidder's reputation and past performance, will also be weighed.
The Bidder's failure to meet the mandatory requirements of the IFB will result in the
disqualification of the Bid from further consideration.
The County further reserves the right to reject all Bids and obtain goods or services through
intergovernmental or cooperative agreements, or to issue a new and revised IFB.
Submission of a Bid confers no rights on the Bidder to a selection or to a subsequent Contract.
All decisions on compliance, evaluation, terms and conditions shall be made solely at the County
of Winnebago's discretion and shall be made in the best interest of the County.
RESPONSIBLE BIDDER FOR PUBLIC WORKS PROJECTS
A person (firm) who has the capability in all respects to perform fully the public works contract
requirements, and the experience, personnel, reliability, facilities capacity, equipment,
acceptable past performance and credit which will assure good faith performance. Responsible
bidder for Public Works Projects means a bidder for public works projects advertised, awarded,
and financed, in whole or in part, with county public funds, who meets all of the job
specifications, including the following applicable criteria. Evidence of compliance is required for
public works projects estimated to be over bidding threshold in value.
1. Certificates of insurance indicating the following coverages: general liability, workers'
compensation, completed operations, and vehicle. Performance bonds, as required.
2. To qualify as a Responsible Bidder for Public Works Projects exceeding $30,000.00, or
as defined in the most current Illinois Compiled Statutes for small purchases, the
Responsible Bidder and Subcontractors must be a member of an organization that
participates in an active apprenticeship and training programs approved and
registered with the U.S. Department of Labor's Office of Apprenticeship and Training,
or its successor, for each of the trades of work contemplated under the awarded
contract. The required evidence shall include, but is not limited to, a copy of all
applicable apprenticeship standards or Apprenticeship Agreement(s) for any
apprentice(s) who will perform work on the public works project. Said requirements
may also be satisfied if the Responsible Bidder and Subcontractors are active members
of the Northwestern Illinois Building and Construction Trades Council or the
Associated Builders and Contractors.
3. Compliance with all provisions of the Illinois Prevailing Wage Act, 820 ILCS 130/0.01 et
seq. All contractors and sub-contractors, as determined by the contract, are required
to turn in certified payrolls as specified in Illinois Public Act 94-0515, and follow all
provisions of the Employee Classification Act, 820 ILCS 185/1 et seq.
4. Disclosure of the name and address of each subcontractor from whom the contractor
has accepted a bid and/or intends to hire on any part of the project prior to the
subcontractor commencing work on the Public Works project.
7 | P a ge 2 6 B - 2 4 7 8

5. All bidders must provide three (3) projects of a similar nature as being performed in
the immediate past five (5) years with the name, address, email, and telephone
number of the contact person having knowledge of the project or three (3) references
(name, address, email, and telephone number) with knowledge of the business
practices of the contractor.
The provisions contained in the definitions of "Responsible Bidder" and "Responsible Bidder for
Public Works Projects" shall not apply to grant, state or federally funded construction projects or
Illinois Department of Transportation projects if such application would jeopardize the receipt or
use of federal, state or grant funds in support of such project.
SUBSTANCE ABUSE PREVENTION
The Substance Abuse Prevention on Public Works Act, Public Act 95-0635, prohibits the use of
drugs and alcohol, as defined in the Act, by employees of the contractor and by employees of all
approved subcontractors while performing work on a public works project. The
contractor/subcontractor hereby certifies that it has a superseding collective bargaining
agreement or makes the public filing of its written substance abuse prevention program for the
prevention of substance abuse among its employees who are not covered by a collective
bargaining agreement dealing with the subject as mandated by the Act.
Bidders and their subcontractors (if applicable) certifies that the entity has signed collective
bargaining agreements that are in effect for all of its employees, and that deal with the subject
matter of Public Act 95-0635, or certifies that the contracting entity has in place for all of its
employees not covered by a collective bargaining agreement a written substance abuse
prevention program that deals with subject of the Act, and will attach the substance abuse
prevention program that meets or exceeds the requirements of Public Act 95-0635.
TERMINATION, CANCELLATION AND DAMAGES
The County may terminate based on the Bidder's breach or default. Unless the breach or default
creates an emergency, as determined in the County's sole discretion, the Bidder shall be given
notice and a five (5) day opportunity to cure before the termination becomes effective.
If the County terminates this Contract because of the Bidder's breach or default, the County
shall have the right to purchase items or services elsewhere and to charge the Bidder any
additional cost incurred, including but not limited to the cost of cover, incidental and
consequential damages and the cost of re-bidding. The County may offset these additional costs
against any sums otherwise due to the Bidder under this Bid or any unrelated Contract.
The County of Winnebago may terminate any Contract or agreement resulting from this IFB at
any time for any reason by giving at least thirty (30) days' notice in writing to awarded Bidder. If
the Contract is terminated by the County as provided herein, the Bidder will be paid a fair
payment as negotiated with the County for the work completed as of the date of termination.
BIDDER'S RESPONSIBILITY FOR SERVICES PROPOSED
The Bidder must thoroughly examine and will be held to have thoroughly examined and read
the entire IFB document. Failure of Bidder's to fully acquaint themselves with existing
8 | P a ge 2 6 B - 2 4 7 8